[Chapter-delegates] CASWG meeting minutes- 4 October 2013

[Gabriel Latjor NDow]

Hi,
Is there an Africa Region Rep? If so, is there a reason for the absence in this important meeting?

Latjor

On Oct 8, 2013, at 4:42 PM, Shreedeep Rayamajhi wrote:

> I think transparency in communication with the chapter in one of the biggest assets. Cheers!!! to all the efforts  
> 
> 
> 
> Cheers to Life 
> Shreedeep Rayamajhi
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> On Tue, Oct 8, 2013 at 5:13 PM, Cintra Sooknanan <cintra.sooknanan at gmail.com> wrote:
> Dear All, 
> 
> Please see below the synopsis meeting notes of the Chapter Administrative Support Working Group (CASWG), held on 4 October 2013 for your kind attention and record.
>  
> In moving forward, the CASWG requests chapters to give feedback and provide examples of successful processes and actions used by the chapter to support and enhance operations. 
> 
> Best regards
> Cintra Sooknanan
> 
> ----------------------------------------------------------------------------------------------------------------------
> Chapter Administrative Support Working Group
> 
> Synopsis and outcome of the meeting held 4 October, 2013
> 
> Attendees:   
> John More- North America Region 
> Jordi Iparraquirre-  Europe Region 
> Cintra Sooknanan- Latin America and the Caribbean Region 
> Ted Mooney- ISOC Staff
> Christine Saegesser- ISOC Staff
> 
> Agenda bash:
> Open discussion about what is exactly the issue the CAS WG is attempting to resolve.  First, understand chapter constraints
> -They deal with an ever shifting group of volunteers for whom life and work regularly intrude
> -The running of a chapter involves many operations, 
> a. member administration, communications and management
> b. Community and press outreach
> c. Funding and sponsorships
> d. Chapter financial management
> e. Event and project management
> f. Election management
> g. Goodwill, reputation and brand building 
> 
> To do these well takes time, money and skill.  Chapter leaders have very little time themselves.  Fundraising in particular takes a lot of time.  While it is agreed for chapter autonomy a high degree of self-sufficiency is desirable, that goal is unattainable for most chapters.  A balance of chapter self-sufficiency and ISOC Management contribution must be reached.  However, due of the diversity of chapter culture, environment and skill, there must be a variety of potential solutions.
> 
> ACTION ITEMS
> 1. Jordi will recirculate the list of proposed solutions as a starting point for increasing the current number of proposed options (completed)
> 2. ISOC Staff will prepare an inventory (table) of all the tools currently available to assist chapter leaders accomplish a – g above and others 
> 3. ISOC Staff will re circulate the chapter survey results showing chapter current level of knowledge and usage of existing chapter tools for reference
> 4. ISOC Staff will address the issue of the ease of accessing these tools to the end of having a one-stop web-page for all chapter tools access
> 5. Chapter leaders of the CASWG will provide the meeting minutes to the chapter delegates along with a description of the process for the CASWG, specifically including a request of all chapters to provide examples of successful processes and actions that worked for them in their circumstance (completed). 
> 
> CASWG Process
> A. The CASWG expects that it will not need to convene further than 12 months.  At that time or sooner the work of the CASWG is expected to be fulfilled.
> B. After a compilation of the tools inventory, chapter success activities and current suggestions for action,  the CASWG will develop a larger discussion with Chapter leaders to prioritize the various suggestions which will result in recommendations to the ISOC Executive Staff and Board of Trustees.
> C. In addition to recommendations to the Board of Trustees, if there are any opportunities for pilot programs (or other direct action opportunities not requiring their approval, that chapters can take with staff) those will also be prioritized and Staff with the CASWG will schedule their implementation.
> 
> ----------------------------------------------------------------------------------------------------------------------
> 
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