<html><head></head><body style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space; ">Hi,<div>Is there an Africa Region Rep? If so, is there a reason for the absence in this important meeting?</div><div><br></div><div>Latjor</div><div><br><div><div>On Oct 8, 2013, at 4:42 PM, Shreedeep Rayamajhi wrote:</div><br class="Apple-interchange-newline"><blockquote type="cite"><div dir="ltr">I think transparency in communication with the chapter in one of the biggest assets. Cheers!!! to all the efforts <br><br><br></div><div class="gmail_extra"><br clear="all"><div>Cheers to Life <br>Shreedeep Rayamajhi<br>
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<br><br><div class="gmail_quote">On Tue, Oct 8, 2013 at 5:13 PM, Cintra Sooknanan <span dir="ltr"><<a href="mailto:cintra.sooknanan@gmail.com" target="_blank">cintra.sooknanan@gmail.com</a>></span> wrote:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">
<div dir="ltr"><font color="#000000">Dear All, <br></font><div class="gmail_quote"><div dir="ltr"><div><font color="#000000"><br></font></div><div><font color="#000000">Please see below the synopsis meeting notes of the Chapter Administrative Support Working Group (CASWG), held on 4 October 2013 for your kind attention and record.</font></div>
<div><font color="#000000"> </font></div><div><span style="font-family:tahoma,sans-serif">In moving forward, the CASWG requests chapters to give feedback and provide examples of successful processes and actions used by the chapter to support and enhance operations. </span><font color="#000000"><br>
</font></div><div><span style="font-family:tahoma,sans-serif"><br></span></div><div><font color="#000000">Best regards</font></div><div><font color="#000000">Cintra Sooknanan<br></font><div class="gmail_extra">
<font color="#000000"><br></font></div><div class="gmail_extra">
<font color="#000000">----------------------------------------------------------------------------------------------------------------------<br><font face="tahoma, sans-serif">Chapter Administrative Support Working Group</font></font></div>
<div class="gmail_extra"><font color="#000000" face="tahoma, sans-serif"><br></font></div><div class="gmail_extra"><font color="#000000" face="tahoma, sans-serif">Synopsis and outcome of the meeting held 4 October, 2013</font></div>
<div class="gmail_extra"><font color="#000000" face="tahoma, sans-serif"><br></font></div><div class="gmail_extra"><font color="#000000" face="tahoma, sans-serif">Attendees: <span style="white-space:pre-wrap"> </span></font></div>
<div class="gmail_extra"><font color="#000000" face="tahoma, sans-serif">John More- North America Region </font></div><div class="gmail_extra"><font color="#000000" face="tahoma, sans-serif">Jordi Iparraquirre- Europe Region </font></div>
<div class="gmail_extra"><font face="tahoma, sans-serif"><span style="">Cintra Sooknanan- Latin America and the Caribbean Region</span><span style=""> </span></font></div><div class="gmail_extra">
<span style=""><font face="tahoma, sans-serif">Ted Mooney- ISOC Staff</font></span></div><div class="gmail_extra"><font face="tahoma, sans-serif"><span style="">Christine Saegesser- ISOC Staff</span><font color="#000000"><br>
</font></font></div><div class="gmail_extra"><font color="#000000" face="tahoma, sans-serif"><br></font></div><div class="gmail_extra"><font color="#000000" face="tahoma, sans-serif">Agenda bash:</font></div><div class="gmail_extra">
<font face="tahoma, sans-serif"><span style="">Open discussion about what is exactly the issue the CAS WG is attempting to resolve. First, understand chapter constraints</span><br></font></div><div class="gmail_extra">
<font color="#000000" face="tahoma, sans-serif">-They deal with an ever shifting group of volunteers for whom life and work regularly intrude</font></div><div class="gmail_extra"><font color="#000000" face="tahoma, sans-serif">-The running of a chapter involves many operations, </font></div>
<div class="gmail_extra"><font color="#000000" face="tahoma, sans-serif">a. member administration, communications and management</font></div><div class="gmail_extra"><font color="#000000" face="tahoma, sans-serif">b. Community and press outreach</font></div>
<div class="gmail_extra"><font color="#000000" face="tahoma, sans-serif">c. Funding and sponsorships</font></div><div class="gmail_extra"><font color="#000000" face="tahoma, sans-serif">d. Chapter financial management</font></div>
<div class="gmail_extra"><font color="#000000" face="tahoma, sans-serif">e. Event and project management</font></div><div class="gmail_extra"><font color="#000000" face="tahoma, sans-serif"><font>f.</font> Election management</font></div>
<div class="gmail_extra"><div class="gmail_quote"><div><font color="#000000" face="tahoma, sans-serif"><span>g. Goodwill, reputation and brand building</span> </font></div><div><font color="#000000" face="tahoma, sans-serif"><br>
</font></div><div><font color="#000000" face="tahoma, sans-serif">To do these well takes time, money and skill. Chapter leaders have very little time themselves. Fundraising in particular takes a lot of time. While it is agreed for chapter autonomy a high degree of self-sufficiency is desirable, that goal
is unattainable for most chapters. A balance of chapter self-sufficiency and ISOC Management contribution must be reached. However, due of the diversity of chapter culture, environment and skill, there must be a variety of potential solutions.</font></div>
<div><font color="#000000" face="tahoma, sans-serif"><br></font></div><div><font color="#000000" face="tahoma, sans-serif">ACTION ITEMS</font></div><div><font color="#000000" face="tahoma, sans-serif">1. Jordi will recirculate the list of proposed solutions as a starting point for increasing the c<font>urrent number of proposed options (completed)</font></font></div>
<div><font color="#000000" face="tahoma, sans-serif">2. ISOC Staff will prepare an inventory (table) of all the tools currently available to assist chapter leaders accomplish a – g above and others </font></div><div><font color="#000000" face="tahoma, sans-serif">3. ISOC Staff will re circulate the chapter survey results showing chapter current level of knowledge and usage of existing chapter tools for reference</font></div>
<div><font color="#000000" face="tahoma, sans-serif">4. ISOC Staff will address the issue of the ease of accessing these tools to the end of having a one-stop web-page for all chapter tools access</font></div><div><font color="#000000" face="tahoma, sans-serif">5. Chapter leaders of the CASWG will provide the meeting minutes to the chapter delegates along with a description of the process for the CASWG, specifically including a request of all chapters
to provide examples of successful processes and actions that worked for them in their circumstance (completed). </font></div><div><font color="#000000" face="tahoma, sans-serif"><br></font></div><div><font color="#000000" face="tahoma, sans-serif">CASWG Process</font></div>
<div><font color="#000000" face="tahoma, sans-serif">A. The CASWG expects that it will not need to convene further than 12 months. At that time or sooner the work of the CASWG is expected to be fulfilled.</font></div><div>
<font color="#000000" face="tahoma, sans-serif">B. After a compilation of the tools inventory, chapter success activities and current suggestions for action, the CASWG will develop a larger discussion with Chapter leaders to prioritize the
various suggestions which will result in recommendations to the ISOC Executive Staff and Board of Trustees.</font></div><div><font color="#000000" face="tahoma, sans-serif">C. In addition to recommendations to the Board of Trustees, if there are any opportunities for pilot programs (or other direct action opportunities not requiring their approval, that chapters can take with staff) those will also be prioritized and Staff with the CASWG will schedule their implementation.</font></div>
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_______________________________________________<br>As an Internet Society Chapter Officer you are automatically subscribed<br>to this list, which is regularly synchronized with the Internet Society<br>Chapter Portal (AMS): <a href="https://portal.isoc.org">https://portal.isoc.org</a></blockquote></div><br></div></body></html>