[Chapter-delegates] CASWG meeting minutes- 4 October 2013

[Charles Oloo]

Latjor  +1


Charles


On Tue, Oct 8, 2013 at 11:36 PM, Gabriel Latjor NDow <md at gambian.com> wrote:

> Hi,
> Is there an Africa Region Rep? If so, is there a reason for the absence in
> this important meeting?
>
> Latjor
>
> On Oct 8, 2013, at 4:42 PM, Shreedeep Rayamajhi wrote:
>
> I think transparency in communication with the chapter in one of the
> biggest assets. Cheers!!! to all the efforts
>
>
>
> Cheers to Life
> Shreedeep Rayamajhi
> 00977-9841374547(Nepal)
> 00977-9851049683(Nepal)
> 00977-9813900099
>
> +1(301)485-9395(US)
> <http://www.rayznews.com/>
>
> *DISCLAIMER:* This message is intended only for the recipient. If you are
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>
>
> On Tue, Oct 8, 2013 at 5:13 PM, Cintra Sooknanan <
> cintra.sooknanan at gmail.com> wrote:
>
>> Dear All,
>>
>> Please see below the synopsis meeting notes of the Chapter Administrative
>> Support Working Group (CASWG), held on 4 October 2013 for your kind
>> attention and record.
>>
>> In moving forward, the CASWG requests chapters to give feedback and
>> provide examples of successful processes and actions used by the chapter to
>> support and enhance operations.
>>
>> Best regards
>> Cintra Sooknanan
>>
>>
>> ----------------------------------------------------------------------------------------------------------------------
>> Chapter Administrative Support Working Group
>>
>> Synopsis and outcome of the meeting held 4 October, 2013
>>
>> Attendees:
>> John More- North America Region
>> Jordi Iparraquirre-  Europe Region
>> Cintra Sooknanan- Latin America and the Caribbean Region
>> Ted Mooney- ISOC Staff
>> Christine Saegesser- ISOC Staff
>>
>> Agenda bash:
>> Open discussion about what is exactly the issue the CAS WG is attempting
>> to resolve.  First, understand chapter constraints
>> -They deal with an ever shifting group of volunteers for whom life and
>> work regularly intrude
>> -The running of a chapter involves many operations,
>> a. member administration, communications and management
>> b. Community and press outreach
>> c. Funding and sponsorships
>> d. Chapter financial management
>> e. Event and project management
>> f. Election management
>> g. Goodwill, reputation and brand building
>>
>> To do these well takes time, money and skill.  Chapter leaders have very
>> little time themselves.  Fundraising in particular takes a lot of time.
>>  While it is agreed for chapter autonomy a high degree of self-sufficiency
>> is desirable, that goal is unattainable for most chapters.  A balance of
>> chapter self-sufficiency and ISOC Management contribution must be reached.
>>  However, due of the diversity of chapter culture, environment and skill,
>> there must be a variety of potential solutions.
>>
>> ACTION ITEMS
>> 1. Jordi will recirculate the list of proposed solutions as a starting
>> point for increasing the current number of proposed options (completed)
>> 2. ISOC Staff will prepare an inventory (table) of all the tools
>> currently available to assist chapter leaders accomplish a – g above and
>> others
>> 3. ISOC Staff will re circulate the chapter survey results showing
>> chapter current level of knowledge and usage of existing chapter tools for
>> reference
>> 4. ISOC Staff will address the issue of the ease of accessing these tools
>> to the end of having a one-stop web-page for all chapter tools access
>> 5. Chapter leaders of the CASWG will provide the meeting minutes to the
>> chapter delegates along with a description of the process for the CASWG,
>> specifically including a request of all chapters to provide examples of
>> successful processes and actions that worked for them in their circumstance
>> (completed).
>>
>> CASWG Process
>> A. The CASWG expects that it will not need to convene further than 12
>> months.  At that time or sooner the work of the CASWG is expected to be
>> fulfilled.
>> B. After a compilation of the tools inventory, chapter success activities
>> and current suggestions for action,  the CASWG will develop a larger
>> discussion with Chapter leaders to prioritize the various suggestions which
>> will result in recommendations to the ISOC Executive Staff and Board of
>> Trustees.
>> C. In addition to recommendations to the Board of Trustees, if there are
>> any opportunities for pilot programs (or other direct action opportunities
>> not requiring their approval, that chapters can take with staff) those will
>> also be prioritized and Staff with the CASWG will schedule their
>> implementation.
>>
>>
>> ----------------------------------------------------------------------------------------------------------------------
>>
>> _______________________________________________
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>> Chapter Portal (AMS): https://portal.isoc.org
>>
>
> _______________________________________________
> As an Internet Society Chapter Officer you are automatically subscribed
> to this list, which is regularly synchronized with the Internet Society
> Chapter Portal (AMS): https://portal.isoc.org
>
>
>
> _______________________________________________
> As an Internet Society Chapter Officer you are automatically subscribed
> to this list, which is regularly synchronized with the Internet Society
> Chapter Portal (AMS): https://portal.isoc.org
>



-- 
Charles Oloo
WEBMASTER
Tel: +254 721 909757
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