[Chapter-delegates] Membership Database Maintenance

[Joly MacFie]

Presumably ISOC's own members-announce list, running on mailman,
actually matches the AMS. Surely it logs all bounces...

j

On Sat, Mar 9, 2013 at 1:42 AM, Sivasubramanian M <isolatedn at gmail.com> wrote:
> Dear Ted,
>
> Some email list programs (such as googlegroups) has a feature that lists
> Bouncing messages. It makes it possible for the list administrator to know
> what email addresses are bouncing on a continual basis.
>
> Had such a feature been included in the design of the AMS, it wouldn't be
> necessary for you to send out three or four messages (or ping them in some
> way) to draw up a list of bouncing messages.
>
> Such a feature would have given the Chapter administrators the ability to
> periodically monitor, correct and update the Chapter's email database.
>
> There are still several gaps in the email functionality of the AMS.  At the
> moment messages could be sent to the membership database, but the list could
> be used more like an "announce" list, without the full functionality of an
> interactive mailing list. Perhaps you could take a look at this and other
> gaps if you examine the absence of a "bouncing" feature in AMS.
>
> Sivasubramanian M
>
>
> On Sat, Mar 9, 2013 at 12:29 AM, JOHN MORE <morej1 at mac.com> wrote:
>>
>> Great initiative.
>>
>>  Is it not possible for the AMS to capture duplicates?  Also the AMS could
>> catch or flag incorrect emails. The DC Chapter uses MailChimp for many of
>> its communications because of its email management tools.
>>
>> We check the MailChimp list against the AMS Chapter list to get new
>> members. We have not had tile to go back to clean out the AMS list. And I do
>> sometimes find bounce backs from the AMS list from people who successfully
>> receive our MailChimp emails.
>>
>> Getting bounce backs from applicants for membership is somewhat
>> disconcerting since presumably they had entered the correct email in
>> applying.
>>
>> Finally I find that often emails on government or corporate servers are
>> blocked by firewalls or require a confirming emails. Any thought about how
>> to handle this problem?
>>
>> John More
>> Sent from my iPhone
>>
>> On Mar 8, 2013, at 9:38 AM, Ted Mooney <mooney at isoc.org> wrote:
>>
>> To all Internet Society Chapters,
>>
>> ISOC Staff are undertaking a long overdue maintenance of our database.  We
>> are starting with member records and want you to know the plan and what it
>> means for you.
>>
>> Over the course of the next two to four weeks, we will monitor all primary
>> email addresses of all member records.  Any email address that returns four
>> "hard bounces" to our system will flag that member record as "unreachable".
>> At the end of four weeks we will unsubscribe all such records in the
>> database from receiving email from ISOC, and we will cancel these
>> memberships.
>>
>> We will not, at this time remove any name from the database.  We will
>> also, within two weeks following this action,  compile a list of all removed
>> members and make that list available to all Chapters affected.
>>
>> It is important that any separately maintained Chapter Membership lists
>> are updated as well so that future synchronization with the ISOC AMS does
>> not return "dead end" records to the subscription and membership lists.
>>
>> We are aware of the possibility that few of these records may be members
>> who prefer contact through other means.  For this reason we will provide
>> Chapter Administrators the opportunity to review the list and when agreed
>> with Chapter Support, re-instate any valid member to the membership roster.
>>
>> This is a critical first step to improving our overall database
>> maintenance and integrity and ultimately, upgrading the systems to make it
>> much easier and more accurate for Chapters to administer their membership
>> lists as well.
>>
>> Thanks for your understanding and assistance for this activity.
>>
>> Ted Mooney
>> Sr. Director, Membership & Services
>> Cell: 301-980-6446
>> Skype: ted.mooney3
>>
>> www.internetsociety.org
>>
>>
>>
>>
>>
>> _______________________________________________
>> As an Internet Society Chapter Officer you are automatically subscribed
>> to this list, which is regularly synchronized with the Internet Society
>> Chapter Portal (AMS): https://portal.isoc.org
>>
>>
>> _______________________________________________
>> As an Internet Society Chapter Officer you are automatically subscribed
>> to this list, which is regularly synchronized with the Internet Society
>> Chapter Portal (AMS): https://portal.isoc.org
>
>
>
> _______________________________________________
> As an Internet Society Chapter Officer you are automatically subscribed
> to this list, which is regularly synchronized with the Internet Society
> Chapter Portal (AMS): https://portal.isoc.org



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