[Chapter-delegates] Notes from Chapter and Members Meeting, Lisbon 29th March
Anne Lord
lord at isoc.org
Thu Apr 12 05:54:08 PDT 2007
Hi Franck,
> Interesting minutes, but who was this "it" ?
>
I was participating by phone taking the minutes so it was very
difficult for me to identify the speakers. So, as a result, for the
most part I did not attribute speaker names - so I am afraid to
clarify the "it' is not really possible. However, maybe others who
were present can help?
> And this ISOC, is that ISOC, or ISOC Secretariat, or ISOC Staff ?
>
By ISOC I meant ISOC staff/ISOC secretariat - yes. That could have
been clearer.
Regards,
Anne
--
> Thanks to clarify the minutes.
>
> Anne Lord wrote:
>> Dear Colleagues,
>>
>> Attached below are the notes from the recent Chapter and Members
>> Meeting on 29th March in Lisbon, Portugal. Thank you to all those who
>> participated in the meeting. Comments are welcome. I will also post
>> the notes from the Prague meeting very soon. Both sets of notes will
>> also be available on the wiki.
>>
>> Best wishes,
>>
>> Anne
>> ---------------------------------------------------------------------
>> Anne Lord, Senior Manager <lord at isoc.org>
>> Chapter & Individual Memberships http://www.isoc.org
>> Internet Society (ISOC) "The Internet is for everyone"
>> ---------------------------------------------------------------------
>>
>> Chapters and Members Meeting
>> Lisbon, 29 March 2007
>>
>> Attendees:
>>
>> ISOC
>> Karen Rose,
>> Sebastian Bellagamba
>> Anne Lord (by phone)
>>
>> ISOC chapters
>> Alejandro Pisanty, (ISOC Mexico)
>> Veni Markovski (ISOC Bulgaria)
>> Sebastian Bachollet (ISOC France)
>> Rudi Vansnick (ISOC Belgium)
>> Victor Ciza (ISOC Burundi)
>> Didier Kasole (ISOC DRC)
>> Baudouin Schombe (ISOC DRC)
>> Aziz Hilali (ISOC Morocco)
>> Christopher Wilkinson (ISOC Wallonie)
>> Norbert Klein (ISOC-Cambodia In formation)
>> Patrick Vande Walle (ISOC Luxembourg)
>> Yaovi Atohoun (ISOC Benin)
>> Khaled Koubaa (ISOC Tunisia)
>> Osten Franberg (ISOC Sweden)
>> Stefano Trumpy (ISOC Italy)
>> Peter Koch (ISOC Germany – by phone)
>> Hans Dittler (ISOC Germany – by phone)
>>
>> Apologies
>> Lynn St.Amour was unable to attend as she was required at a PIR
>> meeting and the conflict was unavoidable.
>> Note: Those joining by phone were not connected until after the
>> meeting had commenced.
>>
>> 1. Welcome and introductions
>>
>> All those present at the meeting briefly introduced themselves by
>> stating their name and affiliation.
>>
>> 2. Update on ISOC priorities for 2007 – Karen Rose
>>
>> Karen Rose gave a presentation on the priorities for ISOC in 2007 and
>> opened the floor for questions.
>>
>> 3. Comments and questions
>>
>> During the presentation the educational project to translate key ISOC
>> documents was introduced. While the project was met with support,
>> concern was expressed about the cost of translations. It was
>> explained that working group(s) would be formed and it was the task
>> of the working group(s) to identify which documents have priority to
>> be translated and (hopefully) that there would also be volunteers to
>> assist with actual translations.
>>
>> There was a comment that the project did not have to translate all
>> the material at once, and that it would be a step-by-step approach.
>> It was suggested to use small face to face working group meetings
>> with chapters to help to try to focus on the work over for example a
>> three day period. It was observed that there was considerable energy
>> from the chapters to assist with multi-lingualism projects and that
>> this was appreciated.
>>
>> There was a comment that it will be essential for the educational
>> translation project to not only addresses the translation of key ISOC
>> documents, but also the use of training, informative, and educational
>> materials produced by the Chapters or identified by the Chapters in
>> their environment, thus inviting a more proactive participation by
>> the Chapters themselves and the chance to showcase their resources.
>>
>> There was a question as to the budget for chapter development. This
>> was not answered at the time as it was not known by the ISOC staff
>> present and it will be followed up in a separate email to the chapter
>> delegates list.
>>
>> Action: Anne to mail the chapter delegates list concerning the budget
>> for chapter development.
>>
>> It was commented that there has been a lot of ‘history’ with respect
>> to ISOC and the chapters, and that it was recognised that
>> collectively (both the Secretariat staff and the Chapters) ISOC is
>> now more ably placed to deliver. There was specific mention of the
>> ISOC membership system and hope was expressed that ISOC and the
>> chapters are able to work closely in partnership going forward.
>>
>> ISOC responded by confirming that there is a commitment from staff to
>> provide value to chapters and to work closely with chapters. It was
>> commented that there was no quick fix, but rather an incremental and
>> step-by-step approach would be needed with equal participation from
>> both chapters and from ISOC staff in partnership.
>>
>> Action: Anne to mail the chapter delegates list concerning intentions
>> regarding the membership system and project plans.
>>
>> It was commented that a number of chapters have joined the ICANN
>> RALO’s – out of 11 (ALS) organizations in the African RALO, 9 were
>> ISOC Chapters.
>>
>> There was a request to allow participants to speak in their native
>> language at the meeting with offers of those present to translate at
>> the mike.
>>
>> It was commented that it was important for everyone to work together
>> more effectively to exchange information etc. to work towards a
>> stronger ISOC in the future. It was reaffirmed from staff that this
>> is a goal and that ISOC is now better staffed than ever before.
>>
>> There was a comment that ISOC France had supported ISOC Benin in 2002
>> with finance and that it is necessary to think how the ISOC chapters
>> can be different from other associations. Once a chapter is approved,
>> how can it be ensured that they become strong and vibrant. It was
>> suggested that there should be a requirement for a chapter to have a
>> minimum amount of activity or a minimum set of requirements to adhere
>> too, such as one to two meetings a year.
>>
>> It was commented that it is important for the logos of the chapters
>> to be standardised. As part of a professional organization we need
>> to have a consistent look and feel – it is very important.
>>
>> In reviewing these minutes, Lynn St Amour wished to add that there is
>> a standard logo and trademark policy and failure to use that could
>> invalidate the ISOC trademark. These will be put on-line.
>>
>> Related to this it was mentioned that it has been suggested in the
>> past that there could be an “Awards” programme for example for the
>> best chapter of the year and that this could motivate chapters.
>>
>> ISOC commented that the need for greater communication between the
>> chapters and the Secretariat is recognised. She also asked how the
>> chapters manage communications to their members and how inter-chapter
>> communication can be best facilitated? There was a comment that
>> there was a need to provide training to use tools like the ‘wiki’s
>> and ‘marratech’. It was observed that it would be good to
>> standardise on communications tools used.
>>
>> Christopher Wilkinson (ISOC Belgium Wallonia) referred to the recent
>> request from the ISOC Chair concerning up-dating the Internet Briefs
>> and suggested that it would be useful to publish a new Internet Brief
>> on Communication Tools, because many individual members (including
>> himself) did not have access to up-to-date tools or know how to use
>> them. In Prague ‘Marratech’ – remote conferencing software was used
>> and this was successful. There was a query as to why it was not used
>> at this meeting. It was answered that ‘Marratech’ was actually in
>> test and had not been officially deployed yet. However, if the
>> testing is successful then it will certainly be used to facilitate
>> remote participation with other meetings during the year.
>>
>> ISOC is trying to address some of these areas with the Regional
>> Bureau approach which allow for a far higher level of personal
>> contact and communication in languages other than English with the
>> chapters. It is early days but the results are good so far!
>>
>> There was a suggestion to hold a general meeting of all chapter
>> delegates at Rio or before. It was suggested that one individual from
>> each chapter could be paid for at the IGF meeting. This is currently
>> being investigated. There was a question regarding the coordination
>> of chapters in preparation for the IGF meeting in Rio de Janeiro in
>> November. Matthew Shears (who is currently working part time) will
>> be co-ordinating this.
>>
>> It was suggested that it would be good to share information about
>> local chapter activities and the chapter wiki is a medium for this.
>> Email will be sent soon by the Education team to ask for volunteers
>> from among the chapters to be part of a project (mentioned at the
>> beginning of the meeting) which will look at how we collectively
>> manage the information resources that are available to us with a view
>> to translating these materials to make them more accessible.
>>
>> It was noted that Chapters are volunteer organisations many of whom
>> have membership fees and many that do not. However it was commented
>> that funding is often an issue as chapters have expenses that exceed
>> revenues in connection with running their chapters: expenses often
>> associated with running events, developing promotional materials,
>> sending mailouts, administering membership dues etc. It was felt that
>> this was an important issue and there was a need for ISOC to consider
>> the issue of funding to chapters.
>>
>> ISOC (Karen Rose) summarised by thanking everyone for attending the
>> meeting and contributing to a very useful discussion. She also
>> commented that she felt the real value of the meeting was the open
>> dialogue between chapters that was facilitated. The dialogue had been
>> wide ranging with discussions on everything from standards,
>> relationships and multilingualism. There were many process and
>> content issues highlighted along with many differing views. She
>> commented that it was necessary to ‘bed down’ some of the mechanisms
>> for communications which may then improve things on a number of
>> levels as we go forward together.
>>
>> 4. Next meeting
>>
>> There will be chapter meetings in conjunction with the upcoming
>> Afrinic and LACNIC meetings. There will also be a chapter meeting
>> around the June ICANN meeting in Puerto Rico.
>>
>>
>>
>>
>>
>>
>> _______________________________________________
>> Chapter-delegates mailing list
>> Chapter-delegates at elists.isoc.org
>> http://elists.isoc.org/mailman/listinfo/chapter-delegates
>>
>
> --
> -=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-
> Franck Martin
> franck at sopac.org
> "Toute connaissance est une réponse à une question"
> G. Bachelard
>
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Anne Lord, Senior Manager <lord at isoc.org>
Chapter & Individual Memberships http://www.isoc.org
Internet Society (ISOC) "The Internet is for everyone"
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