[Chapter-delegates] Notes from Chapter and Members Meeting, Lisbon 29th March
Franck Martin
franck at sopac.org
Thu Apr 12 04:27:44 PDT 2007
Interesting minutes, but who was this "it" ?
And this ISOC, is that ISOC, or ISOC Secretariat, or ISOC Staff ?
Thanks to clarify the minutes.
Anne Lord wrote:
> Dear Colleagues,
>
> Attached below are the notes from the recent Chapter and Members
> Meeting on 29th March in Lisbon, Portugal. Thank you to all those who
> participated in the meeting. Comments are welcome. I will also post
> the notes from the Prague meeting very soon. Both sets of notes will
> also be available on the wiki.
>
> Best wishes,
>
> Anne
> ---------------------------------------------------------------------
> Anne Lord, Senior Manager <lord at isoc.org>
> Chapter & Individual Memberships http://www.isoc.org
> Internet Society (ISOC) "The Internet is for everyone"
> ---------------------------------------------------------------------
>
> Chapters and Members Meeting
> Lisbon, 29 March 2007
>
> Attendees:
>
> ISOC
> Karen Rose,
> Sebastian Bellagamba
> Anne Lord (by phone)
>
> ISOC chapters
> Alejandro Pisanty, (ISOC Mexico)
> Veni Markovski (ISOC Bulgaria)
> Sebastian Bachollet (ISOC France)
> Rudi Vansnick (ISOC Belgium)
> Victor Ciza (ISOC Burundi)
> Didier Kasole (ISOC DRC)
> Baudouin Schombe (ISOC DRC)
> Aziz Hilali (ISOC Morocco)
> Christopher Wilkinson (ISOC Wallonie)
> Norbert Klein (ISOC-Cambodia In formation)
> Patrick Vande Walle (ISOC Luxembourg)
> Yaovi Atohoun (ISOC Benin)
> Khaled Koubaa (ISOC Tunisia)
> Osten Franberg (ISOC Sweden)
> Stefano Trumpy (ISOC Italy)
> Peter Koch (ISOC Germany – by phone)
> Hans Dittler (ISOC Germany – by phone)
>
> Apologies
> Lynn St.Amour was unable to attend as she was required at a PIR
> meeting and the conflict was unavoidable.
> Note: Those joining by phone were not connected until after the
> meeting had commenced.
>
> 1. Welcome and introductions
>
> All those present at the meeting briefly introduced themselves by
> stating their name and affiliation.
>
> 2. Update on ISOC priorities for 2007 – Karen Rose
>
> Karen Rose gave a presentation on the priorities for ISOC in 2007 and
> opened the floor for questions.
>
> 3. Comments and questions
>
> During the presentation the educational project to translate key ISOC
> documents was introduced. While the project was met with support,
> concern was expressed about the cost of translations. It was
> explained that working group(s) would be formed and it was the task
> of the working group(s) to identify which documents have priority to
> be translated and (hopefully) that there would also be volunteers to
> assist with actual translations.
>
> There was a comment that the project did not have to translate all
> the material at once, and that it would be a step-by-step approach.
> It was suggested to use small face to face working group meetings
> with chapters to help to try to focus on the work over for example a
> three day period. It was observed that there was considerable energy
> from the chapters to assist with multi-lingualism projects and that
> this was appreciated.
>
> There was a comment that it will be essential for the educational
> translation project to not only addresses the translation of key ISOC
> documents, but also the use of training, informative, and educational
> materials produced by the Chapters or identified by the Chapters in
> their environment, thus inviting a more proactive participation by
> the Chapters themselves and the chance to showcase their resources.
>
> There was a question as to the budget for chapter development. This
> was not answered at the time as it was not known by the ISOC staff
> present and it will be followed up in a separate email to the chapter
> delegates list.
>
> Action: Anne to mail the chapter delegates list concerning the budget
> for chapter development.
>
> It was commented that there has been a lot of ‘history’ with respect
> to ISOC and the chapters, and that it was recognised that
> collectively (both the Secretariat staff and the Chapters) ISOC is
> now more ably placed to deliver. There was specific mention of the
> ISOC membership system and hope was expressed that ISOC and the
> chapters are able to work closely in partnership going forward.
>
> ISOC responded by confirming that there is a commitment from staff to
> provide value to chapters and to work closely with chapters. It was
> commented that there was no quick fix, but rather an incremental and
> step-by-step approach would be needed with equal participation from
> both chapters and from ISOC staff in partnership.
>
> Action: Anne to mail the chapter delegates list concerning intentions
> regarding the membership system and project plans.
>
> It was commented that a number of chapters have joined the ICANN
> RALO’s – out of 11 (ALS) organizations in the African RALO, 9 were
> ISOC Chapters.
>
> There was a request to allow participants to speak in their native
> language at the meeting with offers of those present to translate at
> the mike.
>
> It was commented that it was important for everyone to work together
> more effectively to exchange information etc. to work towards a
> stronger ISOC in the future. It was reaffirmed from staff that this
> is a goal and that ISOC is now better staffed than ever before.
>
> There was a comment that ISOC France had supported ISOC Benin in 2002
> with finance and that it is necessary to think how the ISOC chapters
> can be different from other associations. Once a chapter is approved,
> how can it be ensured that they become strong and vibrant. It was
> suggested that there should be a requirement for a chapter to have a
> minimum amount of activity or a minimum set of requirements to adhere
> too, such as one to two meetings a year.
>
> It was commented that it is important for the logos of the chapters
> to be standardised. As part of a professional organization we need
> to have a consistent look and feel – it is very important.
>
> In reviewing these minutes, Lynn St Amour wished to add that there is
> a standard logo and trademark policy and failure to use that could
> invalidate the ISOC trademark. These will be put on-line.
>
> Related to this it was mentioned that it has been suggested in the
> past that there could be an “Awards” programme for example for the
> best chapter of the year and that this could motivate chapters.
>
> ISOC commented that the need for greater communication between the
> chapters and the Secretariat is recognised. She also asked how the
> chapters manage communications to their members and how inter-chapter
> communication can be best facilitated? There was a comment that
> there was a need to provide training to use tools like the ‘wiki’s
> and ‘marratech’. It was observed that it would be good to
> standardise on communications tools used.
>
> Christopher Wilkinson (ISOC Belgium Wallonia) referred to the recent
> request from the ISOC Chair concerning up-dating the Internet Briefs
> and suggested that it would be useful to publish a new Internet Brief
> on Communication Tools, because many individual members (including
> himself) did not have access to up-to-date tools or know how to use
> them. In Prague ‘Marratech’ – remote conferencing software was used
> and this was successful. There was a query as to why it was not used
> at this meeting. It was answered that ‘Marratech’ was actually in
> test and had not been officially deployed yet. However, if the
> testing is successful then it will certainly be used to facilitate
> remote participation with other meetings during the year.
>
> ISOC is trying to address some of these areas with the Regional
> Bureau approach which allow for a far higher level of personal
> contact and communication in languages other than English with the
> chapters. It is early days but the results are good so far!
>
> There was a suggestion to hold a general meeting of all chapter
> delegates at Rio or before. It was suggested that one individual from
> each chapter could be paid for at the IGF meeting. This is currently
> being investigated. There was a question regarding the coordination
> of chapters in preparation for the IGF meeting in Rio de Janeiro in
> November. Matthew Shears (who is currently working part time) will
> be co-ordinating this.
>
> It was suggested that it would be good to share information about
> local chapter activities and the chapter wiki is a medium for this.
> Email will be sent soon by the Education team to ask for volunteers
> from among the chapters to be part of a project (mentioned at the
> beginning of the meeting) which will look at how we collectively
> manage the information resources that are available to us with a view
> to translating these materials to make them more accessible.
>
> It was noted that Chapters are volunteer organisations many of whom
> have membership fees and many that do not. However it was commented
> that funding is often an issue as chapters have expenses that exceed
> revenues in connection with running their chapters: expenses often
> associated with running events, developing promotional materials,
> sending mailouts, administering membership dues etc. It was felt that
> this was an important issue and there was a need for ISOC to consider
> the issue of funding to chapters.
>
> ISOC (Karen Rose) summarised by thanking everyone for attending the
> meeting and contributing to a very useful discussion. She also
> commented that she felt the real value of the meeting was the open
> dialogue between chapters that was facilitated. The dialogue had been
> wide ranging with discussions on everything from standards,
> relationships and multilingualism. There were many process and
> content issues highlighted along with many differing views. She
> commented that it was necessary to ‘bed down’ some of the mechanisms
> for communications which may then improve things on a number of
> levels as we go forward together.
>
> 4. Next meeting
>
> There will be chapter meetings in conjunction with the upcoming
> Afrinic and LACNIC meetings. There will also be a chapter meeting
> around the June ICANN meeting in Puerto Rico.
>
>
>
>
>
>
> _______________________________________________
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> Chapter-delegates at elists.isoc.org
> http://elists.isoc.org/mailman/listinfo/chapter-delegates
>
--
-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-
Franck Martin
franck at sopac.org
"Toute connaissance est une réponse à une question"
G. Bachelard
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