[Chapter-delegates] Notes from Chapter and Members Meeting, Lisbon 29th March
Franck Martin
franck at sopac.org
Thu Apr 12 11:48:36 PDT 2007
Fair enough. It would be nice indeed if one of the people present could
amend the minutes.
Thanks Anne, again for the minutes. I can see ISOC getting more dynamic.
I note that being next door to Spain, there were no Spain chapters
representative attending.
It would be nice in the upcoming meetings if the local chapter (or close
enough) could chair the meetings (and set the agenda with the help of
ISOC Secretariat).
Cheers
Anne Lord wrote:
> Hi Franck,
>
>> Interesting minutes, but who was this "it" ?
>>
>
> I was participating by phone taking the minutes so it was very
> difficult for me to identify the speakers. So, as a result, for the
> most part I did not attribute speaker names - so I am afraid to
> clarify the "it' is not really possible. However, maybe others who
> were present can help?
>
>> And this ISOC, is that ISOC, or ISOC Secretariat, or ISOC Staff ?
>>
>
> By ISOC I meant ISOC staff/ISOC secretariat - yes. That could have
> been clearer.
>
> Regards,
>
> Anne
> --
>
>> Thanks to clarify the minutes.
>>
>> Anne Lord wrote:
>>> Dear Colleagues,
>>>
>>> Attached below are the notes from the recent Chapter and Members
>>> Meeting on 29th March in Lisbon, Portugal. Thank you to all those who
>>> participated in the meeting. Comments are welcome. I will also post
>>> the notes from the Prague meeting very soon. Both sets of notes will
>>> also be available on the wiki.
>>>
>>> Best wishes,
>>>
>>> Anne
>>> ---------------------------------------------------------------------
>>> Anne Lord, Senior Manager <lord at isoc.org>
>>> Chapter & Individual Memberships http://www.isoc.org
>>> Internet Society (ISOC) "The Internet is for everyone"
>>> ---------------------------------------------------------------------
>>>
>>> Chapters and Members Meeting
>>> Lisbon, 29 March 2007
>>>
>>> Attendees:
>>>
>>> ISOC
>>> Karen Rose,
>>> Sebastian Bellagamba
>>> Anne Lord (by phone)
>>>
>>> ISOC chapters
>>> Alejandro Pisanty, (ISOC Mexico)
>>> Veni Markovski (ISOC Bulgaria)
>>> Sebastian Bachollet (ISOC France)
>>> Rudi Vansnick (ISOC Belgium)
>>> Victor Ciza (ISOC Burundi)
>>> Didier Kasole (ISOC DRC)
>>> Baudouin Schombe (ISOC DRC)
>>> Aziz Hilali (ISOC Morocco)
>>> Christopher Wilkinson (ISOC Wallonie)
>>> Norbert Klein (ISOC-Cambodia In formation)
>>> Patrick Vande Walle (ISOC Luxembourg)
>>> Yaovi Atohoun (ISOC Benin)
>>> Khaled Koubaa (ISOC Tunisia)
>>> Osten Franberg (ISOC Sweden)
>>> Stefano Trumpy (ISOC Italy)
>>> Peter Koch (ISOC Germany – by phone)
>>> Hans Dittler (ISOC Germany – by phone)
>>>
>>> Apologies
>>> Lynn St.Amour was unable to attend as she was required at a PIR
>>> meeting and the conflict was unavoidable.
>>> Note: Those joining by phone were not connected until after the
>>> meeting had commenced.
>>>
>>> 1. Welcome and introductions
>>>
>>> All those present at the meeting briefly introduced themselves by
>>> stating their name and affiliation.
>>>
>>> 2. Update on ISOC priorities for 2007 – Karen Rose
>>>
>>> Karen Rose gave a presentation on the priorities for ISOC in 2007 and
>>> opened the floor for questions.
>>>
>>> 3. Comments and questions
>>>
>>> During the presentation the educational project to translate key ISOC
>>> documents was introduced. While the project was met with support,
>>> concern was expressed about the cost of translations. It was
>>> explained that working group(s) would be formed and it was the task
>>> of the working group(s) to identify which documents have priority to
>>> be translated and (hopefully) that there would also be volunteers to
>>> assist with actual translations.
>>>
>>> There was a comment that the project did not have to translate all
>>> the material at once, and that it would be a step-by-step approach.
>>> It was suggested to use small face to face working group meetings
>>> with chapters to help to try to focus on the work over for example a
>>> three day period. It was observed that there was considerable energy
>>> from the chapters to assist with multi-lingualism projects and that
>>> this was appreciated.
>>>
>>> There was a comment that it will be essential for the educational
>>> translation project to not only addresses the translation of key ISOC
>>> documents, but also the use of training, informative, and educational
>>> materials produced by the Chapters or identified by the Chapters in
>>> their environment, thus inviting a more proactive participation by
>>> the Chapters themselves and the chance to showcase their resources.
>>>
>>> There was a question as to the budget for chapter development. This
>>> was not answered at the time as it was not known by the ISOC staff
>>> present and it will be followed up in a separate email to the chapter
>>> delegates list.
>>>
>>> Action: Anne to mail the chapter delegates list concerning the budget
>>> for chapter development.
>>>
>>> It was commented that there has been a lot of ‘history’ with respect
>>> to ISOC and the chapters, and that it was recognised that
>>> collectively (both the Secretariat staff and the Chapters) ISOC is
>>> now more ably placed to deliver. There was specific mention of the
>>> ISOC membership system and hope was expressed that ISOC and the
>>> chapters are able to work closely in partnership going forward.
>>>
>>> ISOC responded by confirming that there is a commitment from staff to
>>> provide value to chapters and to work closely with chapters. It was
>>> commented that there was no quick fix, but rather an incremental and
>>> step-by-step approach would be needed with equal participation from
>>> both chapters and from ISOC staff in partnership.
>>>
>>> Action: Anne to mail the chapter delegates list concerning intentions
>>> regarding the membership system and project plans.
>>>
>>> It was commented that a number of chapters have joined the ICANN
>>> RALO’s – out of 11 (ALS) organizations in the African RALO, 9 were
>>> ISOC Chapters.
>>>
>>> There was a request to allow participants to speak in their native
>>> language at the meeting with offers of those present to translate at
>>> the mike.
>>>
>>> It was commented that it was important for everyone to work together
>>> more effectively to exchange information etc. to work towards a
>>> stronger ISOC in the future. It was reaffirmed from staff that this
>>> is a goal and that ISOC is now better staffed than ever before.
>>>
>>> There was a comment that ISOC France had supported ISOC Benin in 2002
>>> with finance and that it is necessary to think how the ISOC chapters
>>> can be different from other associations. Once a chapter is approved,
>>> how can it be ensured that they become strong and vibrant. It was
>>> suggested that there should be a requirement for a chapter to have a
>>> minimum amount of activity or a minimum set of requirements to adhere
>>> too, such as one to two meetings a year.
>>>
>>> It was commented that it is important for the logos of the chapters
>>> to be standardised. As part of a professional organization we need
>>> to have a consistent look and feel – it is very important.
>>>
>>> In reviewing these minutes, Lynn St Amour wished to add that there is
>>> a standard logo and trademark policy and failure to use that could
>>> invalidate the ISOC trademark. These will be put on-line.
>>>
>>> Related to this it was mentioned that it has been suggested in the
>>> past that there could be an “Awards” programme for example for the
>>> best chapter of the year and that this could motivate chapters.
>>>
>>> ISOC commented that the need for greater communication between the
>>> chapters and the Secretariat is recognised. She also asked how the
>>> chapters manage communications to their members and how inter-chapter
>>> communication can be best facilitated? There was a comment that
>>> there was a need to provide training to use tools like the ‘wiki’s
>>> and ‘marratech’. It was observed that it would be good to
>>> standardise on communications tools used.
>>>
>>> Christopher Wilkinson (ISOC Belgium Wallonia) referred to the recent
>>> request from the ISOC Chair concerning up-dating the Internet Briefs
>>> and suggested that it would be useful to publish a new Internet Brief
>>> on Communication Tools, because many individual members (including
>>> himself) did not have access to up-to-date tools or know how to use
>>> them. In Prague ‘Marratech’ – remote conferencing software was used
>>> and this was successful. There was a query as to why it was not used
>>> at this meeting. It was answered that ‘Marratech’ was actually in
>>> test and had not been officially deployed yet. However, if the
>>> testing is successful then it will certainly be used to facilitate
>>> remote participation with other meetings during the year.
>>>
>>> ISOC is trying to address some of these areas with the Regional
>>> Bureau approach which allow for a far higher level of personal
>>> contact and communication in languages other than English with the
>>> chapters. It is early days but the results are good so far!
>>>
>>> There was a suggestion to hold a general meeting of all chapter
>>> delegates at Rio or before. It was suggested that one individual from
>>> each chapter could be paid for at the IGF meeting. This is currently
>>> being investigated. There was a question regarding the coordination
>>> of chapters in preparation for the IGF meeting in Rio de Janeiro in
>>> November. Matthew Shears (who is currently working part time) will
>>> be co-ordinating this.
>>>
>>> It was suggested that it would be good to share information about
>>> local chapter activities and the chapter wiki is a medium for this.
>>> Email will be sent soon by the Education team to ask for volunteers
>>> from among the chapters to be part of a project (mentioned at the
>>> beginning of the meeting) which will look at how we collectively
>>> manage the information resources that are available to us with a view
>>> to translating these materials to make them more accessible.
>>>
>>> It was noted that Chapters are volunteer organisations many of whom
>>> have membership fees and many that do not. However it was commented
>>> that funding is often an issue as chapters have expenses that exceed
>>> revenues in connection with running their chapters: expenses often
>>> associated with running events, developing promotional materials,
>>> sending mailouts, administering membership dues etc. It was felt that
>>> this was an important issue and there was a need for ISOC to consider
>>> the issue of funding to chapters.
>>>
>>> ISOC (Karen Rose) summarised by thanking everyone for attending the
>>> meeting and contributing to a very useful discussion. She also
>>> commented that she felt the real value of the meeting was the open
>>> dialogue between chapters that was facilitated. The dialogue had been
>>> wide ranging with discussions on everything from standards,
>>> relationships and multilingualism. There were many process and
>>> content issues highlighted along with many differing views. She
>>> commented that it was necessary to ‘bed down’ some of the mechanisms
>>> for communications which may then improve things on a number of
>>> levels as we go forward together.
>>>
>>> 4. Next meeting
>>>
>>> There will be chapter meetings in conjunction with the upcoming
>>> Afrinic and LACNIC meetings. There will also be a chapter meeting
>>> around the June ICANN meeting in Puerto Rico.
>>>
>>>
>>>
>>>
>>>
>>>
>>> _______________________________________________
>>> Chapter-delegates mailing list
>>> Chapter-delegates at elists.isoc.org
>>> http://elists.isoc.org/mailman/listinfo/chapter-delegates
>>>
>>
>> ---=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-
>> Franck Martin
>> franck at sopac.org
>> "Toute connaissance est une réponse à une question"
>> G. Bachelard
>>
>
> ---------------------------------------------------------------------
> Anne Lord, Senior Manager <lord at isoc.org>
> Chapter & Individual Memberships http://www.isoc.org
> Internet Society (ISOC) "The Internet is for everyone"
> ---------------------------------------------------------------------
>
>
--
-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-
Franck Martin
franck at sopac.org
"Toute connaissance est une réponse à une question"
G. Bachelard
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