[Chapter-delegates] Final Call for Input on the Chapter Charter Agreement (Deadline: 15 September)

Tue Sep 29 09:25:00 PDT 2026

Dear Nicolas, dear Colleagues,

Thank you for your comments and engagement on this important topic.

I would like to assure you that both the ChAC Steering Committee and staff are paying very close attention to all feedback submitted during this consultation. We are currently working on the second iteration of the draft, which will then be shared for a further round of community consultation.

We also recognise the importance of broad participation and are looking at additional consultation methods and formats beyond those used in the first round. We are working closely with the ChAC Steering Committee on this, and we will share more information on the process and next steps over the coming weeks.

Thank you again for your thoughtful contributions and continued engagement!

Best regards,

Christine

Christine Saegesser Baethge, Sr. Director Chapters and Special Interest Groups
saegesser at isoc.org

[7lLtdG5uyz62tLMy7C1sG4AZ0YbGncdFng.png]

On 29 Sep 2026, at 08:30, Nicolas CHAGNY via Chapter-delegates <chapter-delegates at elists.isoc.org> wrote:

[https://cbgdjac.r.tsp1-brevo.net/tr/op/ZUat-epqVqnjtdNVLmdVMkCjepGQgyiw7JYwK3kSQn8eexHVwywwQFjbRoBLaCPLivwxu5qTV6h__6bKGLESrUCqgcRfVfCGS84E69XapjbDlpscZbmCIqNg5GATJgo2ghYScDVDoPSOGh3arGRi7pIOTi4MhCtWF6sbwnDvgrOuL2p7b3ViPlFn4W-gYvke]
Subject: ISOC France feedback on the draft Chapter Charter Agreement

Dear all,

The Chapter France has followed this thread closely and shares the analyses expressed by the other chapters, as well as the view that a real discussion among chapters is needed before the text is consolidated. The Charter defines the terms of our relationship with ISOC and the conditions under which our volunteers work. It should not be finalised on the basis of written comments alone.

We also want to state explicitly that we support all the points raised by the UK Chapter. Their analysis matches our own reading of the draft and we see no need to repeat it here. What follows are the additional points specific to our situation.

On the substance, we support the spirit of the revision. Moving from compliance to community, from person-dependency to durable systems, and from volume of activities to real impact reflects what we believe a healthy chapter should be. Our reservations concern how these principles are translated into binding obligations.

For example :

1. Residency of officers and board members (Section A.3.d)

We have reservations about a rule that would prevent members from serving in the governance of a chapter outside their country of residence. Several of our members have been involved in chapters on other continents, and that involvement has been clearly beneficial on both sides: transfer of experience, access to international networks, and stronger links between chapters. This is exactly the kind of cross-chapter solidarity the Internet Society should encourage, not close off.

We would suggest a more flexible formulation: for example, apply the residency requirement to the key statutory positions only, such as president and treasurer, and keep a defined share of board seats open to non-resident members. This preserves authentic local representation without losing external contributors.

2. Administrative load and the reality of volunteer capacity (Sections A.4.a and B.1.f)

This is our main concern, and we want to be precise about why.

A chapter like ours does two kinds of work that cannot be delegated or done casually.

The first is policy work with public institutions. In France this means following legislative processes, responding to public consultations, appearing before regulators and parliamentary bodies, and producing written positions that stand up to scrutiny. This work runs on external deadlines that we do not control, it requires technical and legal expertise, and it requires continuity: an institution takes seriously the organisation it sees consistently over years, not the one that appears once. It can only be done by deeply committed volunteers who have built that expertise and those relationships over time.

The second is the permanent link between the local and the international. Carrying French positions into IGF, EuroDIG, ICANN and ISOC global processes, and bringing those discussions back to the national ecosystem, is one of the most valuable things a chapter does. It also demands sustained presence and preparation from the same small group of people.

These two functions depend on a handful of volunteers whose time is finite and already fully committed. The difficulty with new reporting obligations is not that they are unreasonable in themselves. It is that the people capable of producing a serious qualitative report on impact, health and resilience are exactly the same people capable of drafting a consultation response or representing the chapter before a regulator. Every hour moved from the second activity to the first is a direct loss of influence, and it is not recoverable elsewhere.

We therefore ask that the new framework be designed under an explicit effort constraint rather than an open-ended one: a short annual format with a clear page or time budget, simple templates provided by ISOC, full reuse of reporting already produced for a specific grant with no duplication, and qualitative evidence accepted in the form the chapter already produces it, such as existing publications, positions and event records. We would also ask that the capacity-building commitment in Section B.1.a include support that reduces administrative work, for example shared tooling and staff assistance, rather than support that generates more of it. Empowerment over oversight should be measurable in the volume of paperwork, not only in the wording of the Charter.

3. Transition period

Several provisions, notably term limits across all positions, residency, and documented succession planning, would require a substantial rewrite of our statutes and bylaws. In France that means a formal general assembly process, with the associated legal drafting and lead time.

Beyond the legal work, meeting the rotation requirements also means recruiting and preparing enough members willing to take board positions. Building that pipeline is exactly the kind of long-term work the Charter calls for, and it cannot be improvised in a few months. We therefore ask for a clearly defined transition period, decoupled from the entry into force of the Charter, long enough for chapters to adapt their bylaws and to develop the leadership base the text expects.

We remain available to contribute to the ChAC review and to the co-creation of the evaluation criteria, and we would welcome a live discussion among chapters before the draft moves to its next stage.

Warm regards,

Nicolas Chagny
President, Internet Society France

Le lun. 28 sept. 2026 à 22:12, Veni Markovski via Chapter-delegates <chapter-delegates at elists.isoc.org<mailto:chapter-delegates at elists.isoc.org>> a écrit :
Thank you, Carlos.
Agree with your assessment of the situation. Hopefully, ISOC are listening and will come with some outcome that doesn’t put burden on the chapters, helps the ones that need help, and let the rest continue fight for free and open Internet in their respected communities.

Best regards,
Veni
https://veni.com<https://cbgdjac.r.tsp1-brevo.net/tr/cl/sMYTsBe_CgolRYSMBGBW2opPlVD2z1huhlfZFu4bJZ0PSDqTykj3z-6V5-R0WpfP1IEWvMR07qJLB81j_Q9ggx3NSEdII3WEzkVip95nByzdvSX5RnlQ2-8efSZA5wh4Qp7V97rcbyUX-TuF8FO5jJCeIZ-K_RDv-DaMPLEpsP-vEwZYeEphOROXgkzfcdMVZC_1ViOvnWLAgQNLqyQI-NLPYdOVIYSSWFcBtv6SEKp8h9VvYhclaVlqzkeaxJU7iCHb1LtRPSuCc94FFZwra6-qUg8>

***
The opinions expressed above
are those of the author, not of
any organizations, associated
with or related to him in
any given way.
***

On Mon, Sep 28, 2026 at 15:18 Carlos Vera via Chapter-delegates <chapter-delegates at elists.isoc.org<mailto:chapter-delegates at elists.isoc.org>> wrote:

Dear colleagues,

I would like to briefly summarize the main concerns that have emerged around the review of the Chapter Charter Agreement.

The first concern relates to the process followed. Before discussing a new agreement, it would be important to have a clear and documented explanation of why the current agreement needs to be amended: what has worked, what has not, which specific problems have been identified, whether those problems arise from the agreement itself or from its implementation, and which body formally determined that a revision was necessary.

There are also concerns regarding the transparency and traceability of the consultation.

Several chapters have asked how contributions are being recorded, whether comments submitted by chapters can be seen by others, and how it will be possible to know which observations were accepted, rejected, or incorporated into the next version of the text. A consultation may collect many responses, but meaningful participation also requires visibility into how those responses actually influence the final outcome.

The second concern relates to what a reform of the agreement may imply in practice. Chapters are independent organizations operating under very different legal, institutional, economic, and cultural frameworks. A requirement that may appear reasonable in one jurisdiction may create significant legal or administrative consequences in another.

Issues such as residency requirements, term limits, governance structures, reporting obligations, definitions of “good standing,” chapter autonomy, or alignment with Internet Society positions may require changes to local bylaws, legal registrations, or internal governance arrangements. In some countries, these changes require legal advice, formal approval procedures, additional administrative work, and significant costs.

For this reason, the concern is not opposition to updating the agreement. The point is to ensure that any reform is evidence-based, proportionate, and sufficiently flexible to respect the diversity and legal autonomy of chapters.

These concerns are not limited to our chapter. Representatives from Bulgaria, Slovenia, and Israel have raised similar points, including differences between national legal and cultural environments, the cost and complexity of changing bylaws, the need for greater transparency regarding submitted comments, and the importance of avoiding a single governance model for all chapters.

The discussion during the 22 September ChAC meeting appears to acknowledge several of these concerns, particularly around residency, term limits, governance flexibility, chapter independence, administrative burden, and the need to avoid unnecessary bylaw changes. This is positive.

However, one fundamental question still deserves a clear answer: what documented assessment of the current Chapter Charter Agreement led to the conclusion that it should be revised?

Clarifying this point, together with establishing transparent traceability between chapter feedback and the second iteration of the agreement, would significantly strengthen the legitimacy and usefulness of the process.

Finally, there also appears to be insufficient follow-up to the discussion itself. Questions are raised, but in several cases the responses remain ambiguous or are perceived as largely predetermined, without fully addressing the concerns expressed. This is precisely where the quality of the consultation matters.

A consultation should not simply demonstrate that a discussion took place. It should provide a genuine opportunity for concerns to be considered, answered clearly, and reflected in the outcome. Otherwise, there is a risk that the process is perceived as consultation in form, but not in substance.

So far, one of the few clear arguments we have seen for revisiting the agreement is that it is eight years old. Age alone, however, does not necessarily justify reform. Chapters also need institutional stability, and changes of this importance should be supported by a clear rationale, evidence, transparency, and a demonstrated need.

Kind regards,

Carlos Vera

Isoc Ecuador

El sept 28, 2026, a la(s) 02:40, Borka via Chapter-delegates <chapter-delegates at elists.isoc.org<mailto:chapter-delegates at elists.isoc.org>> escribió:

Hi,

We agree with the most of the comments, especially with the views from Caelos Vera. The chapters differ very much  due to the different enviroment were they work, the status of independent organization and the economic and institutional environment.

Some analyisi scould be beneficial for the initiative to re-design and re-adopt the "new"agreement.

With Regards,

Borka Jerman, ISOC Slovenia

Carlos Vera via Chapter-delegates je 16. 09. 2026 ob 19:48 napisal:
I see a serious lack of transparency here.. this process through private email and no public discussion does not sound transparent to me.

I wrote to support and also to flavio and copy here:

Sorry if I miss some previous discussion on prior Justification for Reviewing the Chapter Charter Agreement

Dear Flávio,

Thank you for your message and for the invitation to participate in the consultation on the proposed update to the Chapter Charter Agreement.

Before analyzing the content of the draft, I believe it is necessary to address a preliminary question: what is the justification for amending the existing agreement?

According to the information shared, the Steering Committee and Internet Society staff have been working on a proposal linked to the principles of the Chapter DNA. However, it is not clear whether the current agreement was previously evaluated, whether its positive and negative outcomes were documented, or whether the full ChAC determined that there were sufficient grounds to initiate its amendment.

The fact that the agreement has been in place for several years, or that general principles regarding health, resilience, and impact have been defined, does not in itself demonstrate that the current instrument should be changed. Before discussing a new text, it would be important to understand which aspects of the existing agreement have worked, which have not, what specific problems the proposed changes seek to address, and whether those problems actually arise from the agreement or from its implementation, evaluation mechanisms, resource availability, or institutional support for chapters.

I also consider it essential that any preliminary analysis recognize that chapters are independent organizations operating under very different legal frameworks, legal structures, economic realities, social conditions, and cultural contexts. A global framework that does not adequately consider this diversity could result in uniform standards that distort local realities, complicate the work of chapters, or create administrative obligations incompatible with their capacities and circumstances.

Therefore, I propose that the discussion first focus on determining whether there is an objective and shared justification for amending the agreement. If an evaluation has already been conducted or a formal decision has been adopted, I would appreciate it if the relevant documents could be shared, including the body that made that decision and the grounds considered.

If such an evaluation does not yet exist, I believe it should be conducted before chapters are asked to validate or comment on a new contractual text. Only on the basis of a well-founded assessment and a genuine understanding of the diversity of chapters will we be able to determine whether the agreement should be amended and, if necessary, how to do so in a proportionate manner that respects their autonomy.

Kind regards,

Carlos Vera

El sept 16, 2026, a la(s) 12:39, Hank Nussbacher via Chapter-delegates <chapter-delegates at elists.isoc.org<mailto:chapter-delegates at elists.isoc.org>> escribió:

On 16/09/2026 18:00, Veni Markovski via Chapter-delegates wrote:

Hi,

I submitted 3 submissions back on Aug 5 as I assume many other ChAC reps have done.
What I have not seen is an archive of submissions and the status of comments/changes requested.
Can someone point me to where that might be?

Regards,
Hank Nussbacher
ISOC-IL

We almost missed that.
Among the proposed changes, there are texts that have been proposed in the pasts, and have failed in one time or another.
Furthermore, the proposed "draft feedback" is limited to preliminary populated answers, which do not necessarily cover all situations. Even more  they tend to propose that the chapters have no choice, but to accept the proposed changes.
We don't believe that some of the changes are needed. ISOC tends to bring to the chapter different requirements every few years, and we change by-laws (where applicable), register the new by-laws in court, etc. (all this costs money!).
All proposed changes are made to follow a US-based NGO space, where they make sense, but they do not take into account the cross-cultural differences.

The fact that such changes have slipped through the cracks of our (ISOC-Bulgaria) attention is something that we would be addressing at our next Board meeting, but we see potential problems in implementing some of these requirements, if they are obligatory for each chapter.

best,
v/

On Tue, Sep 8, 2026 at 11:46 AM Christine Saegesser Baethge <chapter-support at isoc.org<mailto:chapter-support at isoc.org>> wrote:

   Please find below an important reminder from Flávio Wagner. Your
   chapter’s input is critical! ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏
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   /Please find below an important reminder from Flávio Wagner.
   Your chapter’s input is critical!/

   Dear Veni,

   We’re working with chapter leaders and Internet Society staff to
   update the Chapter Charter Agreement, the document that defines
   our shared relationship, expectations, and commitment to an
   Internet that is for everyone.

   Take Action:
   Your chapter's perspective is important. This is your opportunity
   to help shape how chapters and the Internet Society work together
   to build a stronger, more resilient, and more impactful global
   community.

   Please coordinate with your Chapters' Advisory Council (ChAC)
   representative and submit one consolidated response for your
   chapter by 15 September. Thank you to those chapters who have
   already submitted feedback.

     * Review the two-page summary of the proposed changes
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       15 September to validate the proposal, identify local legal or
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   Please note that feedback must be submitted through the official
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   Thank you for helping shape the future of our chapter community.

   Regards,

   Flávio Wagner

   Chair, Chapters' Advisory Council Steering Committee

   /PS: This final reminder to provide feedback has been sent to all
   chapter chairs in addition to the ChAC representatives, who are
   aware of the extended deadline of 15 September. We’d like to hear
   from all chapters to ensure broad and global input. /

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As a Chapter Leader, you are automatically added to the Internet Society’s Chapter Leaders Community Group and the Chapter Delegates e-list, which is regularly synchronized with the Internet Society Chapter Portal (AMS): https://community.internetsociety.org.
The Internet Society has a legitimate interest to communicate with its chapter leaders, you will therefore remain subscribed for the duration of your term and will be unsubscribed automatically when your term ends.
Please note that the archive of this list is publicly accessible and may be viewed by anyone. By submitting information to this list and contributing to the communications, you acknowledge that the contents will be publicly visible.
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