[Chapter-delegates] Final Call for Input on the Chapter Charter Agreement (Deadline: 15 September)

Mon Sep 28 23:30:20 PDT 2026

Subject: ISOC France feedback on the draft Chapter Charter Agreement

Dear all,

The Chapter France has followed this thread closely and shares the analyses
expressed by the other chapters, as well as the view that a real discussion
among chapters is needed before the text is consolidated. The Charter
defines the terms of our relationship with ISOC and the conditions under
which our volunteers work. It should not be finalised on the basis of
written comments alone.

*We also want to state explicitly that we support all the points raised by
the UK Chapter. Their analysis matches our own reading of the draft and we
see no need to repeat it here*. What follows are the additional points
specific to our situation.

On the substance, we support the spirit of the revision. Moving from
compliance to community, from person-dependency to durable systems, and
from volume of activities to real impact reflects what we believe a healthy
chapter should be. *Our reservations concern how these principles are
translated into binding obligations*.

For example :

*1. Residency of officers and board members* (Section A.3.d)

*We have reservations about a rule that would prevent members from serving
in the governance of a chapter outside their country of residence*. Several
of our members have been involved in chapters on other continents, and that
involvement has been clearly beneficial on both sides: transfer of
experience, access to international networks, and stronger links between
chapters. *This is exactly the kind of cross-chapter solidarity the
Internet Society should encourage, not close off*.

We would suggest a more flexible formulation: for example, apply the
residency requirement to the key statutory positions only, such as
president and treasurer, and keep a defined share of board seats open to
non-resident members. This preserves authentic local representation without
losing external contributors.

*2. Administrative load and the reality of volunteer capacity *(Sections
A.4.a and B.1.f)

This is our main concern, and we want to be precise about why.

A chapter like ours does two kinds of work that cannot be delegated or done
casually.

The first is policy work with public institutions. *In France this means
following legislative processes, responding to public consultations,
appearing before regulators and parliamentary bodies, and producing written
positions that stand up to scrutiny*. This work runs on external
deadlines *that
we do not control*, it requires technical and legal expertise, and it
requires continuity: an institution takes seriously the organisation it
sees consistently over years, not the one that appears once. It can only be
done by *deeply committed volunteers who have built that expertise and
those relationships over time*.

The second is the permanent link *between the local and the international*.
Carrying French positions into IGF, EuroDIG, ICANN and ISOC global
processes, and bringing those discussions back to the national ecosystem,
is one of the most valuable things a chapter does. It also demands *sustained
presence and preparation from the same small group of people*.

These two functions depend on a handful of volunteers whose time is finite
and already fully committed. The difficulty with new reporting obligations
is not that they are unreasonable in themselves. It is that the people
capable of producing a serious qualitative report on impact, health and
resilience are exactly the same people capable of drafting a consultation
response or representing the chapter before a regulator. *Every hour moved
from the second activity to the first is a direct loss of influence, and it
is not recoverable elsewhere*.

We therefore ask that the new framework be designed under an explicit
effort constraint rather than an open-ended one: a short annual format with
a clear page or time budget, simple templates provided by ISOC, full reuse
of reporting already produced for a specific grant with no duplication, and
qualitative evidence accepted in the form the chapter already produces it,
such as existing publications, positions and event records. We would also
ask that the capacity-building commitment in Section B.1.a include support
that reduces administrative work, for example shared tooling and staff
assistance, rather than support that generates more of it. Empowerment over
oversight should be measurable in the volume of paperwork, not only in the
wording of the Charter.

*3. Transition period*

Several provisions, notably term limits across all positions, residency,
and documented succession planning, would require a *substantial rewrite of
our statutes and bylaws. In France that means a formal general assembly
process, with the associated legal drafting and lead time*.

Beyond the legal work, meeting the *rotation requirements also means
recruiting and preparing enough members willing to take board positions*.
Building that pipeline is exactly the kind of long-term work the Charter
calls for, and it cannot be improvised in a few months. We therefore ask
for a clearly defined transition period, decoupled from the entry into
force of the Charter, long enough for chapters to adapt their bylaws and to
develop the leadership base the text expects.

We remain available to contribute to the ChAC review and to the co-creation
of the evaluation criteria, and we would welcome a live discussion among
chapters before the draft moves to its next stage.

Warm regards,

Nicolas Chagny
President, Internet Society France

Le lun. 28 sept. 2026 à 22:12, Veni Markovski via Chapter-delegates <
chapter-delegates at elists.isoc.org> a écrit :

> Thank you, Carlos.
> Agree with your assessment of the situation. Hopefully, ISOC are listening
> and will come with some outcome that doesn’t put burden on the chapters,
> helps the ones that need help, and let the rest continue fight for free and
> open Internet in their respected communities.
>
>
>
>
> Best regards,
> Veni
> https://veni.com
>
> ***
> The opinions expressed above
> are those of the author, not of
> any organizations, associated
> with or related to him in
> any given way.
> ***
>
>
>
> On Mon, Sep 28, 2026 at 15:18 Carlos Vera via Chapter-delegates <
> chapter-delegates at elists.isoc.org> wrote:
>
>> Dear colleagues,
>>
>> I would like to briefly summarize the main concerns that have emerged
>> around the review of the Chapter Charter Agreement.
>>
>> The first concern relates to the process followed. Before discussing a
>> new agreement, it would be important to have a clear and documented
>> explanation of why the current agreement needs to be amended: what has
>> worked, what has not, which specific problems have been identified, whether
>> those problems arise from the agreement itself or from its implementation,
>> and which body formally determined that a revision was necessary.
>>
>> There are also concerns regarding the transparency and traceability of
>> the consultation.
>>
>> Several chapters have asked how contributions are being recorded, whether
>> comments submitted by chapters can be seen by others, and how it will be
>> possible to know which observations were accepted, rejected, or
>> incorporated into the next version of the text. A consultation may collect
>> many responses, but meaningful participation also requires visibility into
>> how those responses actually influence the final outcome.
>>
>> The second concern relates to what a reform of the agreement may imply in
>> practice. Chapters are independent organizations operating under very
>> different legal, institutional, economic, and cultural frameworks. A
>> requirement that may appear reasonable in one jurisdiction may create
>> significant legal or administrative consequences in another.
>>
>> Issues such as residency requirements, term limits, governance
>> structures, reporting obligations, definitions of “good standing,” chapter
>> autonomy, or alignment with Internet Society positions may require changes
>> to local bylaws, legal registrations, or internal governance arrangements.
>> In some countries, these changes require legal advice, formal approval
>> procedures, additional administrative work, and significant costs.
>>
>> For this reason, the concern is not opposition to updating the agreement.
>> The point is to ensure that any reform is evidence-based, proportionate,
>> and sufficiently flexible to respect the diversity and legal autonomy of
>> chapters.
>>
>> These concerns are not limited to our chapter. Representatives from
>> Bulgaria, Slovenia, and Israel have raised similar points, including
>> differences between national legal and cultural environments, the cost and
>> complexity of changing bylaws, the need for greater transparency regarding
>> submitted comments, and the importance of avoiding a single governance
>> model for all chapters.
>>
>> The discussion during the 22 September ChAC meeting appears to
>> acknowledge several of these concerns, particularly around residency, term
>> limits, governance flexibility, chapter independence, administrative
>> burden, and the need to avoid unnecessary bylaw changes. This is positive.
>>
>> However, one fundamental question still deserves a clear answer: what
>> documented assessment of the current Chapter Charter Agreement led to the
>> conclusion that it should be revised?
>>
>> Clarifying this point, together with establishing transparent
>> traceability between chapter feedback and the second iteration of the
>> agreement, would significantly strengthen the legitimacy and usefulness of
>> the process.
>>
>> Finally, there also appears to be insufficient follow-up to the
>> discussion itself. Questions are raised, but in several cases the responses
>> remain ambiguous or are perceived as largely predetermined, without fully
>> addressing the concerns expressed. This is precisely where the quality of
>> the consultation matters.
>>
>> A consultation should not simply demonstrate that a discussion took
>> place. It should provide a genuine opportunity for concerns to be
>> considered, answered clearly, and reflected in the outcome. Otherwise,
>> there is a risk that the process is perceived as consultation in form, but
>> not in substance.
>>
>> So far, one of the few clear arguments we have seen for revisiting the
>> agreement is that it is eight years old. Age alone, however, does not
>> necessarily justify reform. Chapters also need institutional stability, and
>> changes of this importance should be supported by a clear rationale,
>> evidence, transparency, and a demonstrated need.
>>
>> Kind regards,
>>
>> Carlos Vera
>>
>> Isoc Ecuador
>>
>> El sept 28, 2026, a la(s) 02:40, Borka via Chapter-delegates <
>> chapter-delegates at elists.isoc.org> escribió:
>>
>> Hi,
>>
>> We agree with the most of the comments, especially with the views from
>> Caelos Vera. The chapters differ very much  due to the different enviroment
>> were they work, the status of independent organization and the economic and
>> institutional environment.
>>
>> Some analyisi scould be beneficial for the initiative to re-design and
>> re-adopt the "new"agreement.
>>
>> With Regards,
>>
>> Borka Jerman, ISOC Slovenia
>>
>>
>> Carlos Vera via Chapter-delegates je 16. 09. 2026 ob 19:48 napisal:
>>
>> I see a serious lack of transparency here.. this process through private
>> email and no public discussion does not sound transparent to me.
>>
>>
>> I wrote to support and also to flavio and copy here:
>>
>>
>> Sorry if I miss some previous discussion on prior Justification for
>> Reviewing the Chapter Charter Agreement
>>
>>
>>
>> Dear Flávio,
>>
>>
>> Thank you for your message and for the invitation to participate in the
>> consultation on the proposed update to the Chapter Charter Agreement.
>>
>>
>> Before analyzing the content of the draft, I believe it is necessary to
>> address a preliminary question: what is the justification for amending the
>> existing agreement?
>>
>>
>> According to the information shared, the Steering Committee and Internet
>> Society staff have been working on a proposal linked to the principles of
>> the Chapter DNA. However, it is not clear whether the current agreement was
>> previously evaluated, whether its positive and negative outcomes were
>> documented, or whether the full ChAC determined that there were sufficient
>> grounds to initiate its amendment.
>>
>>
>> The fact that the agreement has been in place for several years, or that
>> general principles regarding health, resilience, and impact have been
>> defined, does not in itself demonstrate that the current instrument should
>> be changed. Before discussing a new text, it would be important to
>> understand which aspects of the existing agreement have worked, which have
>> not, what specific problems the proposed changes seek to address, and
>> whether those problems actually arise from the agreement or from its
>> implementation, evaluation mechanisms, resource availability, or
>> institutional support for chapters.
>>
>>
>> I also consider it essential that any preliminary analysis recognize that
>> chapters are independent organizations operating under very different legal
>> frameworks, legal structures, economic realities, social conditions, and
>> cultural contexts. A global framework that does not adequately consider
>> this diversity could result in uniform standards that distort local
>> realities, complicate the work of chapters, or create administrative
>> obligations incompatible with their capacities and circumstances.
>>
>>
>> Therefore, I propose that the discussion first focus on determining
>> whether there is an objective and shared justification for amending the
>> agreement. If an evaluation has already been conducted or a formal decision
>> has been adopted, I would appreciate it if the relevant documents could be
>> shared, including the body that made that decision and the grounds
>> considered.
>>
>>
>> If such an evaluation does not yet exist, I believe it should be
>> conducted before chapters are asked to validate or comment on a new
>> contractual text. Only on the basis of a well-founded assessment and a
>> genuine understanding of the diversity of chapters will we be able to
>> determine whether the agreement should be amended and, if necessary, how to
>> do so in a proportionate manner that respects their autonomy.
>>
>>
>> Kind regards,
>>
>>
>> Carlos Vera
>>
>>
>>
>> El sept 16, 2026, a la(s) 12:39, Hank Nussbacher via Chapter-delegates <
>> chapter-delegates at elists.isoc.org> escribió:
>>
>>
>> On 16/09/2026 18:00, Veni Markovski via Chapter-delegates wrote:
>>
>>
>> Hi,
>>
>>
>> I submitted 3 submissions back on Aug 5 as I assume many other ChAC reps
>> have done.
>>
>> What I have not seen is an archive of submissions and the status of
>> comments/changes requested.
>>
>> Can someone point me to where that might be?
>>
>>
>> Regards,
>>
>> Hank Nussbacher
>>
>> ISOC-IL
>>
>>
>> We almost missed that.
>>
>> Among the proposed changes, there are texts that have been proposed in
>> the pasts, and have failed in one time or another.
>>
>> Furthermore, the proposed "draft feedback" is limited to preliminary
>> populated answers, which do not necessarily cover all situations. Even more
>>  they tend to propose that the chapters have no choice, but to accept the
>> proposed changes.
>>
>> We don't believe that some of the changes are needed. ISOC tends to bring
>> to the chapter different requirements every few years, and we change
>> by-laws (where applicable), register the new by-laws in court, etc. (all
>> this costs money!).
>>
>> All proposed changes are made to follow a US-based NGO space, where they
>> make sense, but they do not take into account the cross-cultural
>> differences.
>>
>>
>> The fact that such changes have slipped through the cracks of our
>> (ISOC-Bulgaria) attention is something that we would be addressing at our
>> next Board meeting, but we see potential problems in implementing some of
>> these requirements, if they are obligatory for each chapter.
>>
>>
>> best,
>>
>> v/
>>
>>
>> On Tue, Sep 8, 2026 at 11:46 AM Christine Saegesser Baethge <
>> chapter-support at isoc.org> wrote:
>>
>>
>>    Please find below an important reminder from Flávio Wagner. Your
>>
>>    chapter’s input is critical! ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏
>>
>>     ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏
>>
>>     ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏
>>
>>     ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏
>>
>>     ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏
>>
>>     ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏     
>>
>>                                    
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>>    View in browser
>>
>>    <
>> https://email.internetsociety.org/e3t/Ctc/I7+113/d2kRm904/VX7xVf3y0gCKW4ZLvdz1sGwNmW7-75Mp5TJpvqN3JhCGH5nR3bW7Y9pgv6lZ3msW48Z5FJ5g7T1HW5lYXVn5XPKyrW2NjjVM5HQ45sVQv42S2SFm_7N2m05DDwfvrxW81gNXx5mC6hlW5mXLTw3BMh83W17DSj_6_JCkRW5pTxtf2gG5MdW8M-x_p3DtjBLW5GKzm57TTRjmN65CsFgYcJLXW2K_sSk21-qkxN5j969QjnKqtW310BT58pR6Z0W38LrMd2W0zpMW5w7DQ34HmcdsW32Xjmx5pRbpZW909-VT2XSNnGW2lN7RW8th2djW73msVs1ybnjzW7QmWPY69zMZWN8JKJPLwrNc9W5VwH_W8vccX_W6X000Z3QL86DW5MNrW86vpg7FV659RS1RtF2fW1ZRSNQ91YdpDW4S476P3lCkYHW5GVvn45PYKyKW30GV6v2vxsMTN7-RLxSCYdRdVgH4JG9gGjV4W6rgXKR9br-TFW2Ppvkn3mZKHJW5GJr4v3lw2KrW4Mjv762pZ3wzVNSgGt8slK8JW25KW6s9bFPR4Vn-76d275hyDN1Pb3nj3Rv0PW2jX9R54g-s_0f7PjF4C04
>> >
>>
>>
>>
>>    Internet Society logo
>>
>>
>>    /Please find below an important reminder from Flávio Wagner.
>>
>>    Your chapter’s input is critical!/
>>
>>
>>    Dear Veni,
>>
>>
>>    We’re working with chapter leaders and Internet Society staff to
>>
>>    update the Chapter Charter Agreement, the document that defines
>>
>>    our shared relationship, expectations, and commitment to an
>>
>>    Internet that is for everyone.
>>
>>
>>    Take Action:
>>
>>    Your chapter's perspective is important. This is your opportunity
>>
>>    to help shape how chapters and the Internet Society work together
>>
>>    to build a stronger, more resilient, and more impactful global
>>
>>    community.
>>
>>
>>    Please coordinate with your Chapters' Advisory Council (ChAC)
>>
>>    representative and submit one consolidated response for your
>>
>>    chapter by 15 September. Thank you to those chapters who have
>>
>>    already submitted feedback.
>>
>>
>>      * Review the two-page summary of the proposed changes
>>
>>        <
>> https://email.internetsociety.org/e3t/Ctc/I7+113/d2kRm904/VX7xVf3y0gCKW4ZLvdz1sGwNmW7-75Mp5TJpvqN3JhCG-3qgz0W8wLKSR6lZ3nkN5n9kQZBQ-MYV3c1D54FDLF-W42pJxG1TF4vPW1kPxvp6yjn9hMbSRqlfjLqlW1-CfmT3bv_4sV8THSh5RwdBGM8yZVZvMSH5W7vlwR88PbcgmW9bHSHN26YfddW2GRbW_3Lf9TmV2KrJh3Vpj1bW91Hcpb6MkdPPV6TNzy2L990rW73Cg472dBwk0N6SWJrL2bxSQW96Dkt58kPgpWVQhxBB3gnfwvW2343By14PbYsW7WQLkQ2qfFY7VBPd9w7DSdMrN3VGhldK-yGYW7GLjjF2w7BDkW8H5Px03-Nx25W2v8LzG3MstyJW8x6wqT85wDY5W98vRqH1lsCK3W1trk5Y502Dxjf6wcqGg04
>> >.
>>
>>      * Submit the Feedback Form
>>
>>        <
>> https://email.internetsociety.org/e3t/Ctc/I7+113/d2kRm904/VX7xVf3y0gCKW4ZLvdz1sGwNmW7-75Mp5TJpvqN3JhCHg3qgz0W95jsWP6lZ3m6W73MGL72xLysFW45H_0r6pcTKLW78bbzf3MTXBtW4n-2ZT34bt3QVWCcHR4zVBLbW6C3LKP4Xd2l6W4Hzgj-8r-nB3W4zqCrL4Tf8zXVw-WYy7DcsvBN8P9cbLkP42HW4YwHWm88nrQvW337JN-6kpgfPW4BYnV-264Bf1W8VDqz24Bsv5ZW5tKrv340TPMyN6gmRDdTLGpmW1x226T82l82bW7b9-hh6cBFRfVCCky04Cj6NPW7mNFlj1-n768N3KC_pd4_SpYW8Qsp8H1Rk0zgW5F0ddL4TJly2Vwn3nS8dHybCW7xZc-f7T0BggW76DFB01vq45JW3XJYD95rqK2FW3TF7gc7NhYWPW5rQTCn81SCWPW4B1bYc4W0nf9f4xTPgn04
>> >by
>>
>>        15 September to validate the proposal, identify local legal or
>>
>>        operational considerations, or share specific comments.
>>
>>
>>    Please note that feedback must be submitted through the official
>>
>>    form so it can be included in the next iteration.
>>
>>
>>    Thank you for helping shape the future of our chapter community.
>>
>>
>>    Regards,
>>
>>
>>    Flávio Wagner
>>
>>
>>    Chair, Chapters' Advisory Council Steering Committee
>>
>>
>>    /PS: This final reminder to provide feedback has been sent to all
>>
>>    chapter chairs in addition to the ChAC representatives, who are
>>
>>    aware of the extended deadline of 15 September. We’d like to hear
>>
>>    from all chapters to ensure broad and global input. /
>>
>>
>>
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>> _______________________________________________
>> As a Chapter Leader, you are automatically added to the Internet Societys
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>> _______________________________________________
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