[Chapter-delegates] Proposal for IETF Registration fee support for Chapters

Olga Cavalli olgacavalli at gmail.com
Wed Mar 8 03:16:42 PST 2017 

Dear Olivier,

many thanks for the clarification.

Best
Olga

2017-03-08 6:27 GMT-03:00 Olivier MJ Crepin-Leblond <ocl at gih.com>:

> Dear Olga,
>
> thanks for your follow-up.
>
> The issue of quantity of slots per region or Chapters does not come into
> account, since the Registration fee support would be restricted each time
> to only the Chapters in the region where the IETF meeting takes place. If
> one looks at 3 meetings a year, then it would be approximately 8 slots per
> meeting.
> Participation from other regions would likely fall under the Fellowship
> which John has pointed out.
>
> Kindest regards,
>
> Olivier
>
>
> On 08/03/2017 02:27, Olga Cavalli wrote:
>
> Dear Olivier,
>
> thanks for this proposal, which I find very interesting and constructive.
>
> I suggest to add certain quantity of slots related with regions or
> chapters. That is to say, x fellowships for each region or chapter.
>
> One of the challenges of the IETF is getting a more diverse participation,
> specially from develolping countries.
>
> So this may help promoting participation from countries / regions /
> chapters that are not so much involved.
>
> Best
> Olga
>
>
>
> 2017-03-07 22:01 GMT-03:00 Olivier MJ Crepin-Leblond <ocl at gih.com>:
>
>> Dear all,
>>
>> in today's Chapter Advisory Council (ChAC) call, I presented a proposal
>> relating to an IETF Registration fee support for Chapters. Given a lack of
>> quorum at the meeting, it was decided that I share this proposal with the
>> Chapter Advisory Council mailing list, as well as the Chapter Delegates
>> mailing list, in order to collect feedback and/or support.
>>
>> The proposal is accessed on: https://app.box.com/notes/78272843285
>>
>> A copy of the proposal is available below for people who do not have a
>> Box account access.
>>
>> Kindest regards,
>>
>> Olivier MJ Crépin-Leblond
>> Chair ISOC UK England
>> Member of Chapter Advisory Council Steering Committee for Europe
>>
>> IETF Registration fee support for Chapters
>> *Introduction*
>>
>> The Internet Engineering Task Force (IETF) meets regularly around the
>> world to advance its mission to make the Internet work better. Whilst all
>> working groups and meetings of the IETF are open, face to face meetings
>> include a registration fee. These are non negligible. At present there is a
>> reduced rate for students, but no reduction for Internet Society (ISOC) Chapter
>> members.
>>
>> *Proposal*
>>
>> To provide the ability for one person per Chapter to attend an IETF
>> meeting taking place in the region of the Chapter, on a registration
>> cost-free basis. The traveller would still be responsible for their travel
>> and accommodation, but would not be expected to pay the IETF fee. Traveller
>> eligibility would require not being associated with any company already
>> taking part in the IETF.
>>
>> In return, the Chapter member attending the IETF should write 3 blog
>> posts about their experience at the IETF. They should also relate their
>> experience back to their Chapter either by email or (preferably) by
>> running a local Seminar or Webinar. Recording of the Seminar/Webinar for
>> ISOC's video library would be a plus.
>>
>> A Chapter would also need to show an open selection process taking place,
>> including the declaration of why their chosen traveller is the best
>> candidate for the award. Each chapter would have the ability to propose only
>> one traveller for each IETF meeting taking place in their region.
>>
>> *Why this would be interesting for the IETF*
>>
>> The nature of participants at IETF meetings has recently had an increase
>> in commercial participants at the expense of academic or independent
>> participants. This programme would be helpful to the IETF in promoting
>> participation at the IETF for non-commercial participants.
>>
>> *Why this would be interesting for the Internet Society*
>>
>> This programme would engage more ISOC Chapters into the IETF process. It
>> would also provide the ability for those those participants from Chapters
>> to relate back their experience to their Chapter, thus stimulating more
>> interest in the IETF. It would also provide ISOC with promotional material
>>
>> *Why this would be interesting for a Chapter*
>>
>> Engaging in this program provides a perk for a potential member. It also
>> provide the Chapter with the ability to engage more members and to set-up a
>> seminar/webinar with minimal resources, thus increasing the value
>> proposition for all of their members.
>> This proposal reinforces the Technical Community component of ISOC
>> Chapters.
>>
>> *Possible implementation*
>>
>> Initial discussions on the Chapter Advisory Council Steering Group
>> identified two ways to implement the proposal:
>>
>> 1. Working with the IETF to create a new category of complimentary
>> registration for participants from ISOC Chapters, per the above-designed
>> requirements. This would require the agreement of the IETF. To-date no
>> such category has been defined and such a process would be entirely out of
>> the hands of ISOC and its Chapters.
>>
>> or
>>
>> 2. Designing a budget item of $ 18,750 ($750 x 25 people) for the ISOC
>> Board of Trustees for the financing of a fund used to offer complimentary
>> registration for participants from ISOC Chapters, per the above-designed
>> requirements.
>>
>> *Criteria for selection of a Candidate*
>>
>>
>>    - Membership of a Chapter in good standing (not necessarily an officer
>>    of the chapter, the invitation is extended to the Chapter leadership
>>    but they can choose to send any member)
>>
>>
>>    - Adequate language skills in the meeting language (English)
>>
>>
>>    - Endorsement of the Chapter’s Board (we expect to get only one membership
>>    application per Chapter)
>>
>>
>>    - Candidates should be knowledgeable about the IETF issues and be
>>    able to contribute to discussions.
>>
>>
>>    - Proven involvement in one or more IETF Working Groups will be
>>    privileged.
>>
>>
>>    - Candidates agree to write a short report about their trip, as well
>>    as prepare (a) Webinar(s) (see below)
>>
>>
>>
>> *Process by which a Candidate is selected*
>>
>>
>>    - IETF announces meeting in town X.
>>
>>
>>    - Chapters in Region of town X send an announcement to invite
>>    Expressions of Interest (EoIs) from the country/region. An EoI should
>>    include a Curriculum Vitae of the applicant, plus a cover letter that
>>    explains the applicant's interest in the IETF and the IETF working groups
>>    that they have been following, and for how long they have been following
>>    these working groups. The applicant should also provide proof of
>>    involvement in these working groups by quoting their contributions (emails
>>    etc.) in the working group.
>>
>>
>>    - ISOC Selection Committee (which could include IETF leadership)
>>    selects (number of candidates) from all of the applications received, to be
>>    sponsored for the IETF meeting. For the sake of simplicity, a sponsored
>>    candidate will be called a fellow, but the fellowship is limited to the
>>    waiving of the IETF fee. A fellow will be responsible for his/her travel
>>    and accommodation costs.
>>
>>
>>    - The number of fellowships is limited, so in case there are more applications
>>    than can be accommodated, preference will be given to fellows
>>    according to the Chapter's level in the ISOC Chapter Evaluation.
>>
>>
>>    - Fellowship paperwork is filled and signed. Logistics are worked out
>>    using the usual ISOC Procedures.
>>
>>
>>    - Selected Candidate(s) engage in a Webinar explaining some of the
>>    activities that they will be following at the IETF meeting. Webinar is open
>>    to all ISOC Chapter members around the world.
>>
>>
>>    - Selected Candidate(s) attend the meeting like a fully paid attendee
>>    of the IETF. As a Candidate is responsible for his/her travel and
>>    accommodation costs, minimum attendance requirement is two days since an
>>    already existing program allowing Chapter members to attend a single day of
>>    IETF using a one-day Guest Pass is already in place. Maximum attendance
>>    applies to the whole length of the IETF meeting.
>>
>>
>>    - Selected Candidate(s) provide a short report about their trip, to
>>    be shared with their Region.
>>
>>
>>    - Selected Candidate(s) engage in a Webinar explaining some of the
>>    activities that they have followed at the IETF meeting. Webinar is open to
>>    all ISOC Chapter members around the world.
>>
>>
>> *Potential extension of the program*
>>
>> This program is limited to the waiving of a the IETF fee.
>> If successful, this programme could be extended to full fellowships to
>> IETF Meetings which would include travel and hotel.
>>
>>
>>
>>
>> _______________________________________________
>> As an Internet Society Chapter Officer you are automatically subscribed
>> to this list, which is regularly synchronized with the Internet Society
>> Chapter Portal (AMS): https://portal.isoc.org
>>
>
>
> --
> Olivier MJ Crépin-Leblond, PhDhttp://www.gih.com/ocl.html
>
>
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