[Chapter-delegates] Proposal for IETF Registration fee support for Chapters

Wed Mar 8 01:27:28 PST 2017

Dear Olga,

thanks for your follow-up.

The issue of quantity of slots per region or Chapters does not come into
account, since the Registration fee support would be restricted each
time to only the Chapters in the region where the IETF meeting takes
place. If one looks at 3 meetings a year, then it would be approximately
8 slots per meeting.
Participation from other regions would likely fall under the Fellowship
which John has pointed out.

Kindest regards,

Olivier

On 08/03/2017 02:27, Olga Cavalli wrote:
> Dear Olivier,
>
> thanks for this proposal, which I find very interesting and constructive.
>
> I suggest to add certain quantity of slots related with regions or
> chapters. That is to say, x fellowships for each region or chapter.
>
> One of the challenges of the IETF is getting a more diverse
> participation, specially from develolping countries.
>
> So this may help promoting participation from countries / regions /
> chapters that are not so much involved.
>
> Best
> Olga
>
>
>
> 2017-03-07 22:01 GMT-03:00 Olivier MJ Crepin-Leblond <ocl at gih.com
> <mailto:ocl at gih.com>>:
>
>     Dear all,
>
>     in today's Chapter Advisory Council (ChAC) call, I presented a
>     proposal relating to an IETF Registration fee support for
>     Chapters. Given a lack of quorum at the meeting, it was decided
>     that I share this proposal with the Chapter Advisory Council
>     mailing list, as well as the Chapter Delegates mailing list, in
>     order to collect feedback and/or support.
>
>     The proposal is accessed on: https://app.box.com/notes/78272843285
>     <https://app.box.com/notes/78272843285>
>
>     A copy of the proposal is available below for people who do not
>     have a Box account access.
>
>     Kindest regards,
>
>     Olivier MJ Crépin-Leblond
>     Chair ISOC UK England
>     Member of Chapter Advisory Council Steering Committee for Europe
>
>
>       IETF Registration fee support for Chapters
>
>     *Introduction*
>      
>     The Internet Engineering Task Force (IETF) meets regularly around
>     the world to advance its mission to make the Internet work better.
>     Whilst all working groups and meetings of the IETF are open, face
>     to face meetings include a registration fee. These are non
>     negligible. At present there is a reduced rate for students, but
>     no reduction for Internet Society (ISOC) Chapter members.
>      
>     *Proposal*
>      
>     To provide the ability for one person per Chapter to attend an
>     IETF meeting taking place in the region of the Chapter, on a
>     registration cost-free basis. The traveller would still be
>     responsible for their travel and accommodation, but would not be
>     expected to pay the IETF fee. Traveller eligibility would require
>     not being associated with any company already taking part in the IETF.
>      
>     In return, the Chapter member attending the IETF should write 3
>     blog posts about their experience at the IETF. They should also
>     relate their experience back to their Chapter either by email or
>     (preferably) by running a local Seminar or Webinar. Recording of
>     the Seminar/Webinar for ISOC's video library would be a plus.
>      
>     A Chapter would also need to show an open selection process taking
>     place, including the declaration of why their chosen traveller is
>     the best candidate for the award. Each chapter would have the
>     ability to propose only one traveller for each IETF meeting taking
>     place in their region.
>      
>     *Why this would be interesting for the IETF*
>      
>     The nature of participants at IETF meetings has recently had an
>     increase in commercial participants at the expense of academic or
>     independent participants. This programme would be helpful to the
>     IETF in promoting participation at the IETF for non-commercial
>     participants.
>      
>     *Why this would be interesting for the Internet Society*
>      
>     This programme would engage more ISOC Chapters into the IETF
>     process. It would also provide the ability for those those
>     participants from Chapters to relate back their experience to
>     their Chapter, thus stimulating more interest in the IETF. It
>     would also provide ISOC with promotional material 
>      
>     *Why this would be interesting for a Chapter*
>      
>     Engaging in this program provides a perk for a potential member.
>     It also provide the Chapter with the ability to engage more
>     members and to set-up a seminar/webinar with minimal resources,
>     thus increasing the value proposition for all of their members.
>     This proposal reinforces the Technical Community component of ISOC
>     Chapters.
>      
>     *Possible implementation*
>      
>     Initial discussions on the Chapter Advisory Council Steering Group
>     identified two ways to implement the proposal:
>      
>     1. Working with the IETF to create a new category of complimentary
>     registration for participants from ISOC Chapters, per the
>     above-designed requirements. This would require the agreement of
>     the IETF. To-date no such category has been defined and such a
>     process would be entirely out of the hands of ISOC and its Chapters.
>
>     or
>      
>     2. Designing a budget item of $ 18,750 ($750 x 25 people) for the
>     ISOC Board of Trustees for the financing of a fund used to offer
>     complimentary registration for participants from ISOC Chapters,
>     per the above-designed requirements.
>
>     *Criteria for selection of a Candidate*
>
>       * Membership of a Chapter in good standing (not necessarily
>         anofficer of the chapter, the invitation is extended to the
>         Chapterleadership but they can choose to send any member)
>
>       * Adequate language skills in the meeting language (English)
>
>       * Endorsement of the Chapter’s Board (we expect to get only
>         onemembership application per Chapter)
>
>       * Candidates should be knowledgeable about the IETF issues and
>         be able to contribute to discussions. 
>
>       * Proven involvement in one or more IETF Working Groups will be
>         privileged. 
>
>       * Candidates agree to write a short report about their trip, as
>         well as prepare (a) Webinar(s) (see below)
>
>
>
>     *Process by which a Candidate is selected*
>
>       * IETF announces meeting in town X.
>
>       * Chapters in Region of town X send an announcement to invite
>         Expressions of Interest (EoIs) from the country/region. An EoI
>         should include a Curriculum Vitae of the applicant, plus a
>         cover letter that explains the applicant's interest in the
>         IETF and the IETF working groups that they have been
>         following, and for how long they have been following these
>         working groups. The applicant should also provide proof of
>         involvement in these working groups by quoting their
>         contributions (emails etc.) in the working group.
>
>       * ISOC Selection Committee (which could include IETF leadership)
>         selects (number of candidates) from all of the applications
>         received, to be sponsored for the IETF meeting. For the sake
>         of simplicity, a sponsored candidate will be called a fellow,
>         but the fellowship is limited to the waiving of the IETF fee.
>         A fellow will be responsible for his/her travel and
>         accommodation costs.
>
>       * The number of fellowships is limited, so in case there are
>         moreapplications than can beaccommodated, preference will be
>         giventofellows according to the Chapter's level in the ISOC
>         Chapter Evaluation.
>
>       * Fellowship paperwork is filled and signed. Logistics are
>         worked out using the usual ISOC Procedures.
>
>       * Selected Candidate(s) engage in a Webinar explaining some of
>         the activities that they will be following at the IETF
>         meeting. Webinar is open to all ISOC Chapter members around
>         the world.
>
>       * Selected Candidate(s) attend the meeting like a fully paid
>         attendee of the IETF. As a Candidate is responsible for
>         his/her travel and accommodation costs, minimum attendance
>         requirement is two days since an already existing program
>         allowing Chapter members to attend a single day of IETF using
>         a one-day Guest Pass is already in place. Maximum attendance
>         applies to the whole length of the IETF meeting.
>
>       * Selected Candidate(s) provide a short report about their trip,
>         to be shared with their Region.
>
>       * Selected Candidate(s) engage in a Webinar explaining some of
>         the activities that they have followed at the IETF meeting.
>         Webinar is open to all ISOC Chapter members around the world.
>
>
>     *Potential extension of the program*
>
>     This program is limited to the waiving of a the IETF fee. 
>     If successful, this programme could be extended to full
>     fellowships to IETF Meetings which would include travel and hotel.
>
>
>
>
>     _______________________________________________
>     As an Internet Society Chapter Officer you are automatically
>     subscribed
>     to this list, which is regularly synchronized with the Internet
>     Society
>     Chapter Portal (AMS): https://portal.isoc.org
>
>

-- 
Olivier MJ Crépin-Leblond, PhD
http://www.gih.com/ocl.html

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