[Chapter-delegates] ISOC support to Chapters was (Re: ISOC-NY President Resigns)

Fri Apr 8 14:42:44 PDT 2016

Dear Raul, Richard, et al

Like most fellows managing local Chapters, I agree and wish something may
be done.

First, although this discussion was triggered by the sad event of the
resignation of a Chapter's president, which I regret, as most of us do, it
is no longer about that, so I changed the subject in the thread (at least
in my message).

Summaries prepared by some of you, particularly the one by Richard, is very
useful, so I will like to suggest to start separate threads for each of the
3 topics pointed by Richard.

In that way, may be Raul and other ISOC members /officers, may find an
easier way to strip what is feasible to work out and get done, and what is
not, at least for now.

Just a suggestion regarding methodology.

Regards,

2016-04-08 8:28 GMT-06:00 Richard Hill <rhill at hill-a.ch>:

> Dear Raul,
>
>
>
> Thank you for this good summary.
>
>
>
> As I mentioned previously, I would like to bring this discussion to the
> attention of the Chapters Advisory Committee, so I have prepared a summary
> of the discussion, which I attach.
>
>
>
> To all the list members: please let me know if you would like to correct
> or add anything to the attached.
>
>
>
> Thanks and best,
>
> Richard
>
>
>
>
>
>
>
> *From:* Chapter-delegates [mailto:
> chapter-delegates-bounces at elists.isoc.org] *On Behalf Of *Raul Echeberria
> *Sent:* vendredi, 8. avril 2016 16:15
> *To:* Chapter Delegates
> *Subject:* Re: [Chapter-delegates] ISOC-NY President Resigns
>
>
>
>
>
> Dear colleagues:
>
>
>
> There are different things we are discussing here in this thread.
>
>
>
> Some chapters would like to have support for basic expenses related to
> keeping the organization legally functional,
>
> Others’ priorities are to get some kind of administrative support.
>
> Others have raised the issue of their need of management tools that in
> some cases could be solved through in-kind contributions.
>
>
>
> Capacity building related to chapters management, recruiting members and
> other things, have been also mentioned.
>
>
>
> Finally there is a natural expectation to receive support for outreach,
> engagement and policy activities.
>
>
>
> As I said before, this is a matter of setting priorities. Some things can
> be affordable and others not.
>
>
>
> This discussion is very helpful and very rich in ideas that come up. Some
> of you suggested to advance this discussion in the Chapters Advisory
> Council and its Steering Committee. I think that’s a great idea.
>
> I was talking with Avri here in Buenos Aires about that and I saw also
> that Richard is also seeing how to translate the discussion to the CAC
> Steering Committee.
>
>
>
> I think that that would be a great step forward in identifying the best
> ways we can support the work of the chapters and their contribution to the
> achievement of our goals, mission and vision.
>
>
>
>
>
> Best,
>
>
>
> Raúl
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
> El 8 abr. 2016, a las 10:24 a.m., Glenn McKnight <mcknight.glenn at gmail.com>
> escribió:
>
>
>
> Hi Folks
>
> Lets  be clear.   David's  work  bridged two worlds.  Outreach and
> Engagement and the face of ISOC NY  which was the first  chapter that most
>  Canadians joined in the absence of a ISOC Canada chapter over four years
> ago.   The other tasks and responsibility was the mundane and boring stuff.
> ie. administration
>
> He and others  can't do both jobs and it's unreasonable to expect anyone
> to do both.
>
>
>
> Another  issue.  I brought up the need for chapters to have funds to pay
> for  Officers and Director  Errors and Omission Insurance and  proper
> Liability insurance for events,  an annual  financial review/audit.   These
> are real  expenses and a mark of  professional organization but  when I
> mentioned these things  I got shot down saying we don't have any MONEY.
> If you don't do these proper things  you will  be  SUED  as a director.
> How can you recruit new board members/counsellors ( whatever you call
> yourself) if you do  public  events and speak out on Internet issues. Any
> organization is at risk of  litigation.
>
>
>
> My checklist for a chapter
>
> 1. Proper accounting system
>
> 2. Good  CMS
>
> 3. Good Website and online payment system for membership
>
> 4. Collateral material
>
> 5. Banners and promotional stuff
>
> 6. Active committees
>
> 7. Active participation with  ISOC  campaigns.  ie. INTERNET STRONG,
>  Colloborative Security etc
>
> 8 Sufficient  insurance to protect directors
>
> 9 Annual General Meeting
>
> 10 Once a year large educational event
>
>
>
> My two cents
>
> G
>
> Glenn
>
>
> Glenn McKnight
> mcknight.glenn at gmail.com
> skype  gmcknight
> twitter gmcknight
> .
>
>
>
> On Fri, Apr 8, 2016 at 9:11 AM, Alfredo Calderon <
> calderon.alfredo at gmail.com> wrote:
>
> Dear all:
>
> Great points made by all. As a Board member of the ISOC-PR I have to
> agree.  We are a non-profit organization that meets state laws that
> "implies paying resources to keep the structure properly organized and up
> to date based on the local regulations (paymet for accountant fees, etc)".
> We have submitted proposals and been awarded funds to develop activities.
> However, it would be great to have a regional staff (southeastern U.S.)
> that could aid us on a daily basis to have more time to outreach and engage
> more individuals in volunteering.
>
> "We are doing more with less. What would happen if we had more support?"
>
>
>
> [image: photo]
>
> *Alfredo Calderon*
> eLearning Consultant
>
> calderon.alfredo at gmail.com | http://aprendizajedistancia.blogspot.com |
> Skype: Alfredo_1212
>
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>
>
>
> On Fri, Apr 8, 2016 at 8:54 AM, Olga Cavalli <olgacavalli at gmail.com>
> wrote:
>
> Dear Carlos, dear all.
>
>
>
> Carlos, in ISOC Argentina we face the same diffitulties so thanks for
> bringing this up.
>
>
>
> Regarding Raul and Joyce comment´s about what is available today from ISOC
> to chapters, we thank you for that but it is not enough.
>
>
>
> ISOC Argentina chapter is registered at the national level as a non for
> profit association and this implies paying resources to keep the structure
> properly organized and up to date based on the local regulations (paymet
> for accountant fees, lawyer fees and a part time secretary).
>
>
>
> As Carlos correctly states in his email, the availability of the funds is
> not very easy. And it is not enough for maintaining this structure.
>
>
>
> The chapter wants to remain using this legal structure, as we consider it
> relevant for transparency and accountability: funds are recieved in a bank
> acoount of the Chapter (NOT in a personal board member account) and
> leadership positions are renewed every two years by voting.
>
>
>
> On the other hand, ISOC Chapters must face the problem of *what seems to
> be a total dissasociation of ISOC activities and ISOC Chapter activities*.
> Chapters are not informed about activities that ISOC is doing at the
> national level, and this brings a higly confusing message to the broad
> community.
>
>
>
> ISOC chapter must be the first point of contact for all the activities
> that ISOC is doing at the national level, ISOC must partner the local
> chapter. In this way both will enhance their presence and will make the
> message stronger and properly aligned.
>
>
>
> Best regards
>
>
>
> Olga
>
>
>
>
>
>
>
>
>
>
> <https://www.avast.com/sig-email?utm_medium=email&utm_source=link&utm_campaign=sig-email&utm_content=webmail>
>
> Libre de virus. www.avast.com
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>
>
>
> 2016-04-08 8:24 GMT-03:00 Carlos Raúl Gutiérrez G. <crg at isoc-cr.org>:
>
> Thank you very much Raúl!
>
> “Clarity” would be the best help from our perspective. 2 years ago it was
> our expectation that we could count with up to $2000/year. Last year the
> expectation was raised to $3´500/year. But each of our requests was
> returned with warnings that we have missed deadlines and that we had´t read
> the small print, etc. etc. The amounts possible keep increasing, but the
> conditions keep also evolving and we don´t have a CFO that can keep track
> of all the new programs. We just need some basic local administrative and
> membership support we can count on before we go out and do bigger shows.
>
> Best regards
>
> Carlos Raúl Gutiérrez
> +506 8837 7176
> Skype: carlos.raulg
> Current UTC offset: -6.00 (Costa Rica)
> On 7 Apr 2016, at 21:45, Raul Echeberria wrote:
>
> Dear all:
>
> I am following this thread with a lot of attention and taking notes of
> what is said.
> As Joyce has pointed out, we already spend good amount of resources on
> what we think are ways to support our chapters, but not necessarily are the
> things chapters need more.
>
> I’m very interested in having this discussion to see if we can agree of
> what we really need. Some things could be affordable, others not. But we
> will know that only if we understand better what are the needs.
>
> The new Chapter Advisory Council and its steering committee should be
> catalyzers in that discussion.
>
> Let’s take advantage of this new structure.
>
> Best regards,
>
> Raúl
>
>
>
>
>
> El 7 abr. 2016, a las 9:16 p.m., John More <morej1 at mac.com<mailto:
> morej1 at mac.com>> escribió:
>
> Keith and others -
>
> Great points.
>
> Based on my lengthy experience with organizations that have local
> chapters, I have long advocated that ISOC to be really effective should
> create a structure where Chapters would have local paid staff — both
> administrative and more importantly ISOC-trained local organizers to do the
> higher level activities of supporting the Board and volunteers in carrying
> out local/country Chapter activities, recruiting new active volunteers,
> organizing events, raising local funds, etc.  Few volunteers are just
> sitting around with nothing to do, and so that have to work double-time or
> short-change their other business or interests.
>
> I note that Chapters need to be accountable funding from ISOC should be
> linked with Chapters’ raising local funds — based upon what might be
> reasonable for the local economy.  Otherwise the Chapter has no ownership
> and is just receiving a gift.
>
> We should recognize that it is not as if ISOC does not provide a wide
> range of support for Chapters, including training, grants for events, and
> funds for projects.
>
> I have proposed this proven model of how to create and maintain effective
> chapters to various Society leaders.  Still waiting for at least a serious
> effort to see what this would look like and how it might work. A good
> project fir the new Chapter Advisory Council.
>
> John
>
> John More
> Co-Convenor & Treasurer
> The Greater Washington DC Chapter
>        of the Internet Society
> 202-256-1515
> morej1 at mac.com<mailto:morej1 at mac.com>
>
> SCANNED BY NORTON ANTI-VIRUS.
>
>
>
>
>
>
>
>
>
>
>
>
>
> On Apr 7, 2016, at 7:51 PM, Keith Davidson <keith at internetnz.net.nz
> <mailto:keith at internetnz.net.nz>> wrote:
>
> Hello Sivasubramanian, all,
>
> It certainly is an option to provide some funding to a chapter. But I
> wonder if there might be greater value from resources provided by ISOC. In
> the Asia Pacific area, for example, it could be possible to add staff to
> the AP Regional Bureau, who's role is specifically to support chapters in
> the region. So you could have multiple chapters receiving secretarial and
> treasury support, website maintenance, membership recruitment, further
> chapter development etc, and all could have consistency in terms of
> overarching ISOC principles, strategy etc.
>
> I think the first step of freeing up the Chapter folks to concentrate on
> what they want to achieve, rather than remaining bogged down in
> administration, would be a great start.
>
> Cheers
>
> Keith
>
>
> On 08-Apr-16 11:31 AM, Sivasubramanian M wrote:
>
> On Fri, Apr 8, 2016 at 2:24 AM, Keith Davidson <keith at internetnz.net.nz
> <mailto:keith at internetnz.net.nz>
> <mailto:keith at internetnz.net.nz>> wrote:
>
>    It would be of extreme benefit to the chapters if ISOC could provide
>    administrative staff to undertake these functions.
>
>
> Keith,
>
> Would be good for Chapters to have administrative assistance, but
> Chapters might find it easier if it is in the form of a revolving budget
> for chapters to engage local staff, or to cover the costs of a local
> office.
>
> Sivasubramanian M
>
>
>
> --
> Sivasubramanian M <https://www.facebook.com/sivasubramanian.muthusamy>
>
> ---
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>
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