[Chapter-delegates] Membership Database Maintenance

[Ted Mooney]

Hi, Evan,

What will happen for now is that a duplicate record will be created.  Within the upcoming additional phases of our database maintenance it is envisioned to implement a de-cupping process.  The idea will be to take all multiple records with identical first and last names and merge them without destroying any data (to the extent possible.  There is room for three email addresses per record but not so cell phone #s or home addresses.  Presumably those duplicates will be far fewer.)

So don't worry for now.  But it may be that those with two email addresses will receive messages at both and so at some point we will need to fix it.

Great to have you on board!

Ted

Ted Mooney
Sr. Director, Membership & Services
Cell: 301-980-6446
Skype: ted.mooney3

www.internetsociety.org





On Mar 8, 2013, at 12:33 PM, Evan Leibovitch <evan at telly.org> wrote:

> Hi Ted,
> 
> Will there be a process for merging records?
> 
> While building an initial list for the Canada Chapter, I found that people who indicated to me that they were longtime ISOC members had new membership records created when I added them. I likely had a different email address from the one that was used when the original enrolment took place.
> 
> Is this a widespread problem? Or just a newcomer's mistake?
> 
> - Evan Leibovitch, Toronto
> 
> On 2013-03-08 1:24 PM, "Ted Mooney" <mooney at isoc.org> wrote:
> To all Internet Society Chapters,
> 
> ISOC Staff are undertaking a long overdue maintenance of our database.  We are starting with member records and want you to know the plan and what it means for you.
> 
> Over the course of the next two to four weeks, we will monitor all primary email addresses of all member records.  Any email address that returns four "hard bounces" to our system will flag that member record as "unreachable".  At the end of four weeks we will unsubscribe all such records in the database from receiving email from ISOC, and we will cancel these memberships.  
> 
> We will not, at this time remove any name from the database.  We will also, within two weeks following this action,  compile a list of all removed members and make that list available to all Chapters affected. 
> 
> It is important that any separately maintained Chapter Membership lists are updated as well so that future synchronization with the ISOC AMS does not return "dead end" records to the subscription and membership lists.  
> 
> We are aware of the possibility that few of these records may be members who prefer contact through other means.  For this reason we will provide Chapter Administrators the opportunity to review the list and when agreed with Chapter Support, re-instate any valid member to the membership roster.
> 
> This is a critical first step to improving our overall database maintenance and integrity and ultimately, upgrading the systems to make it much easier and more accurate for Chapters to administer their membership lists as well.
> 
> Thanks for your understanding and assistance for this activity.
> 
> Ted Mooney
> Sr. Director, Membership & Services
> Cell: 301-980-6446
> Skype: ted.mooney3
> 
> www.internetsociety.org
> 
> 
> 
> 
> 
> 
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