[Chapter-delegates] Membership Database Maintenance

[Joly MacFie]

I've occasionally had a duplicate problem and resolved it via a two
step process, essentially manual.

1) Asking the member which email they prefer.

2) notifying amshelp of their choice, cc-ing member.


On Fri, Mar 8, 2013 at 12:33 PM, Evan Leibovitch <evan at telly.org> wrote:
> Hi Ted,
>
> Will there be a process for merging records?
>
> While building an initial list for the Canada Chapter, I found that people
> who indicated to me that they were longtime ISOC members had new membership
> records created when I added them. I likely had a different email address
> from the one that was used when the original enrolment took place.
>
> Is this a widespread problem? Or just a newcomer's mistake?
>
> - Evan Leibovitch, Toronto
>
> On 2013-03-08 1:24 PM, "Ted Mooney" <mooney at isoc.org> wrote:
>>
>> To all Internet Society Chapters,
>>
>> ISOC Staff are undertaking a long overdue maintenance of our database.  We
>> are starting with member records and want you to know the plan and what it
>> means for you.
>>
>> Over the course of the next two to four weeks, we will monitor all primary
>> email addresses of all member records.  Any email address that returns four
>> "hard bounces" to our system will flag that member record as "unreachable".
>> At the end of four weeks we will unsubscribe all such records in the
>> database from receiving email from ISOC, and we will cancel these
>> memberships.
>>
>> We will not, at this time remove any name from the database.  We will
>> also, within two weeks following this action,  compile a list of all removed
>> members and make that list available to all Chapters affected.
>>
>> It is important that any separately maintained Chapter Membership lists
>> are updated as well so that future synchronization with the ISOC AMS does
>> not return "dead end" records to the subscription and membership lists.
>>
>> We are aware of the possibility that few of these records may be members
>> who prefer contact through other means.  For this reason we will provide
>> Chapter Administrators the opportunity to review the list and when agreed
>> with Chapter Support, re-instate any valid member to the membership roster.
>>
>> This is a critical first step to improving our overall database
>> maintenance and integrity and ultimately, upgrading the systems to make it
>> much easier and more accurate for Chapters to administer their membership
>> lists as well.
>>
>> Thanks for your understanding and assistance for this activity.
>>
>> Ted Mooney
>> Sr. Director, Membership & Services
>> Cell: 301-980-6446
>> Skype: ted.mooney3
>>
>> www.internetsociety.org
>>
>>
>>
>>
>>
>>
>> _______________________________________________
>> As an Internet Society Chapter Officer you are automatically subscribed
>> to this list, which is regularly synchronized with the Internet Society
>> Chapter Portal (AMS): https://portal.isoc.org
>
>
> _______________________________________________
> As an Internet Society Chapter Officer you are automatically subscribed
> to this list, which is regularly synchronized with the Internet Society
> Chapter Portal (AMS): https://portal.isoc.org



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Joly MacFie  218 565 9365 Skype:punkcast
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