[Chapter-delegates] Membership Database Maintenance

[Evan Leibovitch]

Hi Ted,

Will there be a process for merging records?

While building an initial list for the Canada Chapter, I found that people
who indicated to me that they were longtime ISOC members had new membership
records created when I added them. I likely had a different email address
from the one that was used when the original enrolment took place.

Is this a widespread problem? Or just a newcomer's mistake?

- Evan Leibovitch, Toronto
On 2013-03-08 1:24 PM, "Ted Mooney" <mooney at isoc.org> wrote:

> To all Internet Society Chapters,
>
> ISOC Staff are undertaking a long overdue maintenance of our database.  We
> are starting with member records and want you to know the plan and what it
> means for you.
>
> Over the course of the next two to four weeks, we will monitor all primary
> email addresses of all member records.  Any email address that returns four
> "hard bounces" to our system will flag that member record as "unreachable".
>  At the end of four weeks we will unsubscribe all such records in the
> database from receiving email from ISOC, and we will cancel these
> memberships.
>
> We will not, at this time remove any name from the database.  We will
> also, within two weeks following this action,  compile a list of all
> removed members and make that list available to all Chapters affected.
>
> It is important that any separately maintained Chapter Membership lists
> are updated as well so that future synchronization with the ISOC AMS does
> not return "dead end" records to the subscription and membership lists.
>
> We are aware of the possibility that few of these records may be members
> who prefer contact through other means.  For this reason we will provide
> Chapter Administrators the opportunity to review the list and when agreed
> with Chapter Support, re-instate any valid member to the membership roster.
>
> This is a critical first step to improving our overall database
> maintenance and integrity and ultimately, upgrading the systems to make it
> much easier and more accurate for Chapters to administer their membership
> lists as well.
>
> Thanks for your understanding and assistance for this activity.
>
> Ted Mooney
> Sr. Director, Membership & Services
> Cell: 301-980-6446
> Skype: ted.mooney3
>
> www.internetsociety.org
>
>
>
>
>
>
> _______________________________________________
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> Chapter Portal (AMS): https://portal.isoc.org
>
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