[Chapter-delegates] Does your Chapter want to be a remote hub for the Global INET?

[Ted Mooney]

Dear Chapter Leaders

 

Please help us assure that everyone who wants to participate in the Global
INET 2012 has an opportunity to do so. We are looking for Chapters to
volunteer to be remote hubs for this event.

 

This can be an excellent opportunity to recruit new members, engage in
substantive discussions and network locally.  As a remote hub you can truly
serve the interests of the ISOC mission. 

 

Remote participation for the Global INET will be available on Monday and
Tuesday, April 23 and 24.  Participants can expect to experience the
following during theses two days of the conference:

*         Follow presentations and slides presented in the Global INET
conference room as they take place.

*         Follow video; slide presentations, and text transcripts.  Follow
and contribute to remote participation dialogue, via chat, Twitter and
Facebook.

*         Communicate with the Remote Participation Moderator (RPMs) in
Geneva to bring up questions and/or comments directed to panel
moderators/speakers. 

 

Webcast archives will be available immediately and post conference.  HD
video and presentation materials will be made available on the ISOC website.


 

As a remote hub host, we will rely on you to coordinate all aspects of
selecting and setting up your chosen location, so that your attendees may
experience the Global INET as richly as possible.

 

Below are some suggestions how to organize.  Many of you know this before
but we thought to be thorough we'd state them here. They include, but are
not limited to:

*         Select and contract with an appropriate venue that has
teleconferencing capabilities (Conference centers, hotels, and local
universities may be good places to inquire for price and availability.)

*         Ensure the selected location has the space to accommodate the
number of people you anticipate attending, and has the technical
capabilities required, including:

o        Wired high-speed Internet connection (minimum 1mbps)

o        One, but preferably two 36"-42" screens (video or TV monitors)

o        Audio system - at minimum, a speaker phone.  Preferably an audio
system with hi-fi speakers

o        Computer

*         Designate a Remote hub team including: 

o        Remote Participation Manager - responsible for all venue related
issues.

o        Remote Participation Moderator (RPM) - responsible for monitoring
discussions and functions as the point of contact for relaying
feedback/comments to Geneva.

o        Remote Hub Tech Administrator responsible for providing on-site
technical assistance and as well as equipment set up and testing.

*         Room set up for maximum comfort and interaction in which to
experience the conference.

*         Develop local agenda to include viewing of Global INET sessions,
scheduled breaks, and time for local/regional discussions.

*         Send confirmation email meeting reminder to all registered
participants one week prior to conference.

*         Arrange for refreshments 

*         Arrive early and greet participants as they arrive

*         Distribute agenda, handouts, and any other materials provided

*         Assist with seating, making sure that attendees with disabilities
or special needs are accommodated.

*         Take a count of the number of participants and update ISOC with
attendance data.

*         Support the RPM as the spokesperson for the group, and assist as
necessary in relaying the questions and feedback in the room.

 

Training for the RPM will be provided by ISOC approximately one week prior
to the conference.  

 

To assist you financially, ISOC will reimburse Host Chapters funds required
to secure a facility and provide refreshments, up to the amount of 400 USD.
To qualify for reimbursement, the host will need to:

1.	Register to be a remote site by sending an email to Joan Wirth
<mailto:wirth at isoc.org> wirth at isoc.org or Alicia Jackson at
<mailto:Jackson at isoc.org> Jackson at isoc.org by MARCH 9, 2012
2.	provide a list of all participants (All participants should 'sign
in') by April 30
3.	provide feedback to ISOC on an evaluation form (available soon)
4.	provide a list of actual costs for the event (we want to understand
regional variations for improved support next time). 

 

Should you have any questions or wish to volunteer as a remote hub host,
please contact either Joan or Alicia.

 

We look forward to everyone's successful participation in the Global INET.
Thank you one and all.

 

Best regards,

 

JEMooney

 

Ted Mooney

Membership & Services

The Internet Society

 <mailto:mooney at isoc.org> mooney at isoc.org

Direct Line: 703.439.2774

Cell:           301.980.6446

 

 

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