[Chapter-delegates] members.isoc.org ->chapter membership data synchronisation project

Tue Feb 16 14:18:09 PST 2010

Hello Anne

1.  AMS data format lacks "view at a glance" functionality. There are about
30 members listed as pending approval. The table does not show the columns
such as applicant's address. It is necessary to take a look at those columns
of data, but the design is such that the applicant's data is to be viewed
one by one by clicking the 'details' button against each applicant's name.
This is cumbersome and doesn't really work at bad bandwidth speeds and due
to latency factors. This needs to be changed to a "view at a glance" format,
to the extent possible.

2.  To update member data, in some cases members have to emailed for
uptodate information. The ams portal is set to send out mail messages but by
default the reply to address is set to be a central ams admin address rather
than a chapter address. I have sent repetitive messages on this, but this
was taken note of, nor was there any response.

Sivasubramanian Muthusamy.

Sivasubramanian Muthusamy
http://www.isocmadras.com
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On Tue, Feb 16, 2010 at 10:37 PM, Anne Lord <lord at isoc.org> wrote:

> [Apologies for duplicates]
>
> Dear Colleagues,
>
> As a follow up to both Joly's and Hans Peters very helpful comments about
> the AMS, I would like to expand on a couple of things as important follow
> up:
>
> 1.  Support guides and training
>
> I have put on to the Chapter wiki the various AMS supporting documentation
> (login is required to the wiki). There are 4 documents you may be interested
> in:
>
> * An ISOC members guide to the portal - please feel free to put this on
> your website for your members
> * An overview of the ISOC AMS - this contains information more oriented to
> Chapter Officers
> * A Chapter Officer "Go Live" document - information on how to manage your
> membership data
> * Updated instruction document for synchronising Chapters membership data
>
> The above documents be found at:
> http://wiki.chapters.isoc.org/tiki-list_file_gallery.php?galleryId=9 (or
> at http://tinyurl.com/ydygvat).  PLEASE NOTE - that a login is required to
> the wiki. I have also attached the PDF documents to this email.
>
> 2. Chapter Members Data synchronisation - deadline for financial incentive
> EXTENDED to June 30, 2010
>
> Joly made mention below of the importance and need to reconcile  the
> various sources of membership data.   We recognise that the work to do this
> may impose an additional burden on our volunteer leaders so at the end of
> 2009 we made a financial offer to help Chapters with this task.  That offer
> had a deadline of December 31st. A number of Chapters were successful in
> synchronising their data (and congratulations goes to the Bulgaria Chapter
> who were first!). However many Chapters have not yet started this work so we
> are extending the deadline to June 30th 2010. The offer is detailed in full
> at:
>
>
> http://elists.isoc.org/pipermail/chapter-delegates/2009-December/005640.html
> .
>
> The instructions for the data upload have been updated in the attached pdf
> and on the wiki page. PLEASE NOTE - In the earlier email, I made an error so
> to be clear, the amounts are:
> * USD $500 for up to 250 members returned and uploaded into the AMS;
> * USD $1000 for over 250 members and up to 500 members returned and
> uploaded into AMS;
> * USD $2000 for over 500 members returned and uploaded into AMS.
>
> **Email addresses are required as a minimum for new or updated member
> information.
> With help from the Regional Bureau staff, we will be contacting Chapter
> Officers individually and by region to see if you need help in logging in to
> the AMS and to reconciling your Chapter membership data.   If you have any
> questions regarding the AMS, training or the data incentive, please do not
> hesitate to send email to <ams-project at isoc.org> or <
> chapter-support at isoc.org>.
>
> Best wishes
> Anne
> On behalf of the AMS and Chapter support teams
> --
>
>
>
>
>
>  I have only just achieved Administrator status for ISOC-NY and am
>> myself embarking on earning that sum..
>>
>> While, as Rudi noted earlier, a little clunky in appearance the AMS
>> does appear to be functional. In contrast to the previous system,
>> where it was necessary to join then re-login to join a chapter, which
>> could only be done individually - it is now all in the one sign-up
>> process and a matter of just clicking on multiple boxes to "join" as
>> many chapters as one is inclined, regardless of individual chapter
>> membership policies. However,
>> if one chooses to join a chapter one then is told the following:
>>
>> " Thanks for expressing interest in joining ISOC chapters!
>> A chapter representative will be contacting you soon to discuss
>> joining the indicated chapter(s).
>> Please note that indicating interest in a chapter does not mean
>> automatic enrollment - the chapter representative will explain the
>> exact membership terms for his or her chapter in detail."
>>
>>
>> Within the AMS there is a then a further approval process before any
>> such membership becomes current.
>> https://portal.isoc.org/EBusiness/Chapters/ChapterMembershipApproval.aspx
>>
>> Then, as Marcin points out, it is the Chapter Administrator's
>> responsibility to keep an eye on this and, if there are approval
>> criteria or dues  to be collected, to process accordingly.  These
>> terms can be specified in
>> https://portal.isoc.org/EBusiness/Chapters/TermsEdit.aspx  (However I
>> have not had success with this!) - presumably that copy then shows up
>> in the response form above..
>>
>> Similarly if the chapter has members that are missing from the ISOC
>> system then they can be bulk added at
>> https://portal.isoc.org/EBusiness/Chapters/AddMembers.aspx  - so it it
>> is quite elementary to collect members and add them to the system.
>> What further notification they receive from ISOC is not clear.
>>
>> AFAIK there is no system that automatically notifies Chapter Admins of
>> new joiners or am I wrong?
>>
>> There is a support  email amshelp at isoc.org
>>
>>
>> joly
>>
>
> ---------------------------------------------------------------------
> Anne Lord, Senior Manager                             <lord at isoc.org>
> Chapter & Individual Memberships                  http://www.isoc.org
> Internet Society (ISOC)                "The Internet is for everyone"
> ---------------------------------------------------------------------
>
>
>
>
>
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