<font color="#996633"><font size="2"><font face="verdana,sans-serif">Hello Anne<br><br>1. AMS data format lacks "view at a glance" functionality. There are about 30 members listed as pending approval. The table does not show the columns such as applicant's address. It is necessary to take a look at those columns of data, but the design is such that the applicant's data is to be viewed one by one by clicking the 'details' button against each applicant's name. This is cumbersome and doesn't really work at bad bandwidth speeds and due to latency factors. This needs to be changed to a "view at a glance" format, to the extent possible.<br>
<br>2. To update member data, in some cases members have to emailed for uptodate information. The ams portal is set to send out mail messages but by default the reply to address is set to be a central ams admin address rather than a chapter address. I have sent repetitive messages on this, but this was taken note of, nor was there any response.<br>
<br>Sivasubramanian Muthusamy.<br><br><br clear="all"></font></font></font>Sivasubramanian Muthusamy<br><a href="http://www.isocmadras.com">http://www.isocmadras.com</a><br>facebook: <a href="http://is.gd/x8Sh">http://is.gd/x8Sh</a><br>
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<br><br><div class="gmail_quote">On Tue, Feb 16, 2010 at 10:37 PM, Anne Lord <span dir="ltr"><<a href="mailto:lord@isoc.org">lord@isoc.org</a>></span> wrote:<br><blockquote class="gmail_quote" style="margin: 0pt 0pt 0pt 0.8ex; border-left: 1px solid rgb(204, 204, 204); padding-left: 1ex;">
[Apologies for duplicates]<br>
<br>
Dear Colleagues,<br>
<br>
As a follow up to both Joly's and Hans Peters very helpful comments about the AMS, I would like to expand on a couple of things as important follow up:<br>
<br>
1. Support guides and training<br>
<br>
I have put on to the Chapter wiki the various AMS supporting documentation (login is required to the wiki). There are 4 documents you may be interested in:<br>
<br>
* An ISOC members guide to the portal - please feel free to put this on your website for your members<br>
* An overview of the ISOC AMS - this contains information more oriented to Chapter Officers<br>
* A Chapter Officer "Go Live" document - information on how to manage your membership data<br>
* Updated instruction document for synchronising Chapters membership data<br>
<br>
The above documents be found at: <a href="http://wiki.chapters.isoc.org/tiki-list_file_gallery.php?galleryId=9" target="_blank">http://wiki.chapters.isoc.org/tiki-list_file_gallery.php?galleryId=9</a> (or at <a href="http://tinyurl.com/ydygvat" target="_blank">http://tinyurl.com/ydygvat</a>). PLEASE NOTE - that a login is required to the wiki. I have also attached the PDF documents to this email.<br>
<br>
2. Chapter Members Data synchronisation - deadline for financial incentive EXTENDED to June 30, 2010<br>
<br>
Joly made mention below of the importance and need to reconcile the various sources of membership data. We recognise that the work to do this may impose an additional burden on our volunteer leaders so at the end of 2009 we made a financial offer to help Chapters with this task. That offer had a deadline of December 31st. A number of Chapters were successful in synchronising their data (and congratulations goes to the Bulgaria Chapter who were first!). However many Chapters have not yet started this work so we are extending the deadline to June 30th 2010. The offer is detailed in full at:<br>
<br>
<a href="http://elists.isoc.org/pipermail/chapter-delegates/2009-December/005640.html" target="_blank">http://elists.isoc.org/pipermail/chapter-delegates/2009-December/005640.html</a>.<br>
<br>
The instructions for the data upload have been updated in the attached pdf and on the wiki page. PLEASE NOTE - In the earlier email, I made an error so to be clear, the amounts are:<br>
* USD $500 for up to 250 members returned and uploaded into the AMS;<br>
* USD $1000 for over 250 members and up to 500 members returned and uploaded into AMS;<br>
* USD $2000 for over 500 members returned and uploaded into AMS.<br>
<br>
**Email addresses are required as a minimum for new or updated member information.<br>
With help from the Regional Bureau staff, we will be contacting Chapter Officers individually and by region to see if you need help in logging in to the AMS and to reconciling your Chapter membership data. If you have any questions regarding the AMS, training or the data incentive, please do not hesitate to send email to <<a href="mailto:ams-project@isoc.org" target="_blank">ams-project@isoc.org</a>> or <<a href="mailto:chapter-support@isoc.org" target="_blank">chapter-support@isoc.org</a>>.<br>
<br>
Best wishes<br>
Anne<br>
On behalf of the AMS and Chapter support teams<br><font color="#888888">
--<br>
<br>
</font><br><br>
<br>
<br>
<blockquote class="gmail_quote" style="margin: 0pt 0pt 0pt 0.8ex; border-left: 1px solid rgb(204, 204, 204); padding-left: 1ex;">
I have only just achieved Administrator status for ISOC-NY and am<br>
myself embarking on earning that sum..<br>
<br>
While, as Rudi noted earlier, a little clunky in appearance the AMS<br>
does appear to be functional. In contrast to the previous system,<br>
where it was necessary to join then re-login to join a chapter, which<br>
could only be done individually - it is now all in the one sign-up<br>
process and a matter of just clicking on multiple boxes to "join" as<br>
many chapters as one is inclined, regardless of individual chapter<br>
membership policies. However,<br>
if one chooses to join a chapter one then is told the following:<br>
<br>
" Thanks for expressing interest in joining ISOC chapters!<br>
A chapter representative will be contacting you soon to discuss<br>
joining the indicated chapter(s).<br>
Please note that indicating interest in a chapter does not mean<br>
automatic enrollment - the chapter representative will explain the<br>
exact membership terms for his or her chapter in detail."<br>
<br>
<br>
Within the AMS there is a then a further approval process before any<br>
such membership becomes current.<br>
<a href="https://portal.isoc.org/EBusiness/Chapters/ChapterMembershipApproval.aspx" target="_blank">https://portal.isoc.org/EBusiness/Chapters/ChapterMembershipApproval.aspx</a><br>
<br>
Then, as Marcin points out, it is the Chapter Administrator's<br>
responsibility to keep an eye on this and, if there are approval<br>
criteria or dues to be collected, to process accordingly. These<br>
terms can be specified in<br>
<a href="https://portal.isoc.org/EBusiness/Chapters/TermsEdit.aspx" target="_blank">https://portal.isoc.org/EBusiness/Chapters/TermsEdit.aspx</a> (However I<br>
have not had success with this!) - presumably that copy then shows up<br>
in the response form above..<br>
<br>
Similarly if the chapter has members that are missing from the ISOC<br>
system then they can be bulk added at<br>
<a href="https://portal.isoc.org/EBusiness/Chapters/AddMembers.aspx" target="_blank">https://portal.isoc.org/EBusiness/Chapters/AddMembers.aspx</a> - so it it<br>
is quite elementary to collect members and add them to the system.<br>
What further notification they receive from ISOC is not clear.<br>
<br>
AFAIK there is no system that automatically notifies Chapter Admins of<br>
new joiners or am I wrong?<br>
<br>
There is a support email <a href="mailto:amshelp@isoc.org" target="_blank">amshelp@isoc.org</a><br>
<br>
<br>
joly<br>
</blockquote>
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Chapter & Individual Memberships <a href="http://www.isoc.org" target="_blank">http://www.isoc.org</a><br>
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