[Chapter-delegates] ISOC Association Management System (AMS) September project update

[Lincoln McNey]

Hello everyone --

Significant changes have been made to the AMS Chapter portal since the  
last update.

On September 9th, a live, online demonstration of the AMS Chapter  
Portal (Beta version) to Chapter Delegates, Chapter Steering Committee  
(CSC) members, and Chapter Points of Contact (POCs) took place.  Two  
demonstrations were conducted (11:30AM UTC and 20:00 UTC) to ensure  
greater participation in the demos, and a third demo was added during  
the Delhi Chapter workshop.

Besides incorporating the feedback from the first CSC-only demo, these  
Beta demos included all-new functionality for Chapter officers, a  
password-reset mechanism, and localisation into four languages  
(English, French, German, and Spanish).  NOTE:  Please see the  
attached document (may display at bottom of email) for a summary  
assessment of the AMS Chapter portal functionality, vs. the existing Q  
portal.

However, while there was interest in a lot of this new functionality,  
there was also a great deal of concern expressed around the planned  
portal look and feel.  The AMS project team took note of this, and as  
a result went back and received permission to use the current website  
look and feel for the portal instead.  Therefore, the bulk of the  
changes since the Beta demo were around the overall look and feel of  
the portal, though significant functionality and localisation  
improvements have continued as well.

The next steps in this process include making the Beta version  
accessible to selected Chapter officers for hands-on testing, and  
creation of training materials for Chapters based on screenshots from  
the current version portal.  Those officers/POCs who have shown  
interest so far will be receiving the URL and instructions on or  
before October 9th.

Finally, the shutdown of the old membership system (Q/GoMembers) and  
the go-live of the new portal is currently slated for October 29th  
(not October 15th as previously stated).  The change in this date is  
primarily a result of the effort and changes needed to meet community  
expectations, based on the Beta-demo feedback.  Training sessions for  
this new system will be available via Webex before that time, and  
training materials (how-to guides) will be distributed to all Chapter  
Delegates and POCs in advance of the portal launch.

Other project news:

We also want to remind Chapter leaders about the data-consistency  
initiative which seeks to make consistent all the different sources of  
information regarding Chapters. This work also includes a compliance  
review of the use of Chapter logos. Consistent, accurate and up-to- 
date details for each Chapter is an important priority.  Your timely  
response to our emails around this initiative is very much appreciated  
as we move towards the October 29th launch date.

As before, please write with any questions around the new portal or  
the AMS project in general.  These questions should go to ams-project at isoc.org 
  .

Thanks --

Lincoln



Lincoln McNey
Sr. Manager, Systems Solutions
The Internet Society
+41.7986.33390
mcney at isoc.org




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