[Chapter-delegates] Chapter advice on live streaming

[Ted Hardie]

Hi Olivier,

The board has an active mailing list and informal meetings once a month
(though August's meeting did not occur this year because of low
availability).  The discussion took place mostly on the mailing list, along
with trustees' edits of a proposal using online tools.  Because this
response did not require a resolution, confirmation of agreement was
assessed on the list and confirmed at the September informal meeting,
earlier this week.  None of those methods generate minutes in the formal
sense, but I can confirm that there was consensus for the response.

regards,

Ted Hardie

On Fri, Sep 13, 2024 at 12:16 PM Olivier MJ Crépin-Leblond <ocl at gih.com>
wrote:

> Dear Ted,
>
> I acknowledge receipt of your response, which I have reviewed with
> interest.
>
> The Chapter Advisory Council submitted its formal request on 17 July 2024.
> The Board, through its Chair, issued its, I assume, formal response on 13
> September 2024.
>
> Upon reviewing the list of ISOC Board Meetings available at Internet
> Society Board of Trustees Meetings
> <https://www.internetsociety.org/board-of-trustees/meetings/>, I have not
> identified any meetings of the ISOC Board of Trustees occurring between
> these dates.
>
> Given that this decision was made by the Board, I kindly request the
> following:
>
>    - The minutes of the meeting during which the Board decided not to
>    reinstate the ISOC.LIVE video production, editing, and archiving services.
>
> Warmest regards,
>
> Olivier Crépin-Leblond
>
>
> On 13/09/2024 09:17, Ted Hardie via Chapter-delegates wrote:
>
> Dear colleagues,
>
> One of the items in your recent advice to the board was a request that the
> "ISOC funding for the ISOC.LIVE video production, editing, and archiving
> services should be reinstated, as well as ISOC.LIVE should be financially
> supported by ISOC on an ongoing basis."
>
> The board's role here is to set the direction for the organization by
> establishing strategic goals; the details of the communication plan are a
> part of the staff execution of those goals.  During the budget analysis of
> 2023, the communications team analyzed the effectiveness of specific
> streaming approaches and found that community engagement was driven
> primarily by on-demand viewing.  This matches a broader shift common to
> mainstream programming.  As a result of this analysis, the communications
> plan shifted away from a retainer-based contract for live streaming to a
> project-based funding model for future work.
>
> This was a staff management decision, taken with due care and analysis.
> The board's role is to assess whether the overall communications plan is
> effective in meeting the strategic goals; it does not direct the staff to
> use specific contract types or contractors.  If the needs of the
> communications plan change again to require live streaming on a full-time
> basis, the board is confident that the staff will issue the appropriate RFP
> and conduct the appropriate analysis of the submissions.
>
> The project-based funding model remains available, and chapters may, of
> course, fund specific live streaming events using chapter funds or Beyond
> The Net grants.  Any analysis of the effectiveness of those live streaming
> events would be valuable data for any future considerations of the
> engagement model.
>
> The board thanks the ChaC for its attention to the communications plan,
> and we look forward to continued discussion of how to engage the broader
> community in the mission of the society.
>
> Best regards,
>
> Ted Hardie
> for the Board
>
>
>
>
>
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