[Chapter-delegates] Final Report on Opt-in Campaign

Tue Jul 17 07:37:12 PDT 2018

The opt ins average 33% approx. Chapters could follow up to direct more
members to pay attention, before reaching the conclusion that all others
are not interested.

Sivasubramanian M

On Tue, Jul 17, 2018, 8:03 PM Satish Babu <sb at inapp.com> wrote:

> Thanks Todd, for the reports, the analysis, and the clarifications. This
> is interesting information.
>
> I agree that we need to plan out the next steps, which in my opinion,
> should be done in consultation with Chapters, Staff, and the Chapters
> Advisory Council.
>
>
>
>
>
>
>
> satish
>
> On Tue, Jul 17, 2018 at 4:24 PM, Todd M. Tolbert <tolbert at isoc.org> wrote:
>
>> Good Morning Susannah and Delegates.
>>
>>
>>
>>    1. What is meant by this is that if we were to disposition this data
>>    without doing any more outreach (the overnight reference). As you will see
>>    further in the document, I recommend that we do more outreach, that we keep
>>    trying. But you’ll also see further that at some point that those who have
>>    not responded, should be deleted. So, the document has to be taken in its
>>    entirety, thus nothing has changed.
>>    2. You are correct in all aspects of your analysis. There are Chapter
>>    Leader’s whose membership is at risk here, and they need to take action
>>    before the final disposition of data.
>>    3. This is not a new topic. We have been talking about replacing
>>    Aptify for well over a year. The ChAC was given a presentation by staff
>>    many weeks back and we are moving forward with an implementation. I will
>>    ask the staff members responsible for the implementation to post wider
>>    information on the new system we are implementing.
>>
>>
>>
>> I hope that helps,
>>
>> Todd
>>
>>
>>
>> *From: *Chapter-delegates <chapter-delegates-bounces at elists.isoc.org> on
>> behalf of Susannah Gray <susannah.gray at gmail.com>
>> *Date: *Monday, July 16, 2018 at 8:14 PM
>> *To: *"chapter-delegates at elists.isoc.org" <
>> chapter-delegates at elists.isoc.org>
>> *Subject: *Re: [Chapter-delegates] Final Report on Opt-in Campaign
>>
>>
>>
>> Hi Todd,
>>
>> Thank you for this report. A couple of comments:
>>
>>
>>
>> *1. " But what is additionally apparent is what will happen to the total
>> membership numbers, should we choose to cancel the membership of those who
>> didn’t opt-in and delete their data. We would drop from 112,000 to 41,000
>> members overnight. Additionally, many chapters will see significant
>> decreases, based on our reporting of their opt-in percentages "*
>>
>> I am confused by this. Many of us flagged from the beginning of this
>> campaign that the opt-in method would have a huge impact on both the
>> chapters' and the overall membership numbers so I don't think this is a
>> surprise to anyone.
>>
>> Further, in all communication that the SF Bay Area Chapter sent out to
>> its members on this - and we sent a lot - we noted that their memberships
>> would be cancelled if they did not opt in as this is was the message that
>> the chapters were receiving from ISOC. If their accounts are now only to be
>> suspended, we probably should have been communicating this to everybody
>> from the outset.
>>
>> Is ISOC now considering *not* cancelling the memberships of those who
>> didn't opt in?
>>
>> What should the Chapters do about the (in our case) thousand-ish people
>> sitting in our database that we are not contacting anymore because we told
>> them their membership would be cancelled after 25 May?
>>
>>
>>
>> *2. 133 Chapter Officers not opted in *
>>
>> This is quite a large number. As I believe that being a member of ISOC is
>> a requirement for being a Chapter Officer (and theoretically your
>> membership will be cancelled if you don't opt in and therefore you will no
>> longer be able to serve as an officer), how will this be handled?
>>
>>
>> * 3. New AMS project/Membernova *
>>
>> Can you give more details about this?
>>
>>
>>
>> Many thanks,
>>
>> Susannah
>>
>> Susannah Gray
>> President
>> San Francisco Bay Area Internet Society Chapter
>> www.sfbayisoc.org
>>
>>
>>
>>
>>
>> On 16/07/2018 12:41, Todd M. Tolbert wrote:
>>
>> Dear Delegates,
>>
>>
>>
>> As promised last year, please find attached a data filled report on the
>> results of our opt-in campaign. As a small reminder, we undertook this
>> activity not only to start our GDPR compliance process, but to also touch
>> up compliance in email opt-in and be prepared for our AMS migration this
>> year.  The staff has worked on this project for almost a year now and I
>> believe we’ve done everything we could to get these numbers to be as high
>> as they are.
>>
>>
>>
>> There is a bit more work to do and I’ve outlined some proposed steps for
>> staff to follow going forward. We have yet to decide when we would
>> disposition any records that have not opted in, so there is still
>> opportunity to get folks to opt-in. All mechanisms are still in place to
>> allow opt-in.
>>
>>
>>
>> Thank you,
>>
>> Todd
>>
>>
>>
>>
>>
>> ——
>>
>> Todd M. Tolbert
>>
>> Chief Administrative Officer
>>
>> Internet Society
>>
>>
>>
>>
>>
>>
>> _______________________________________________
>>
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>>
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>>
>>
>>
>>
>> _______________________________________________
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>>
>>
> _______________________________________________
> As an Internet Society Chapter Officer you are automatically subscribed
> to this list, which is regularly synchronized with the Internet Society
> Chapter Portal (AMS): https://portal.isoc.org
>
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