[Chapter-delegates] Proposal for IETF Registration fee support for Chapters

Wed Mar 8 03:43:10 PST 2017

Dear Olivier ,

Count my support again for this issue .

Regards /
Jahangir Hossain
Vice Chair , ISOC Bangladesh Dhaka
Member of Chapter Advisory Council Steering Committee for
Asia

On Wed, Mar 8, 2017 at 7:01 AM, Olivier MJ Crepin-Leblond <ocl at gih.com>
wrote:

> Dear all,
>
> in today's Chapter Advisory Council (ChAC) call, I presented a proposal
> relating to an IETF Registration fee support for Chapters. Given a lack of
> quorum at the meeting, it was decided that I share this proposal with the
> Chapter Advisory Council mailing list, as well as the Chapter Delegates
> mailing list, in order to collect feedback and/or support.
>
> The proposal is accessed on: https://app.box.com/notes/78272843285
>
> A copy of the proposal is available below for people who do not have a Box
> account access.
>
> Kindest regards,
>
> Olivier MJ Crépin-Leblond
> Chair ISOC UK England
> Member of Chapter Advisory Council Steering Committee for Europe
>
> IETF Registration fee support for Chapters
> *Introduction*
>
> The Internet Engineering Task Force (IETF) meets regularly around the
> world to advance its mission to make the Internet work better. Whilst all
> working groups and meetings of the IETF are open, face to face meetings
> include a registration fee. These are non negligible. At present there is a
> reduced rate for students, but no reduction for Internet Society (ISOC) Chapter
> members.
>
> *Proposal*
>
> To provide the ability for one person per Chapter to attend an IETF
> meeting taking place in the region of the Chapter, on a registration
> cost-free basis. The traveller would still be responsible for their travel
> and accommodation, but would not be expected to pay the IETF fee. Traveller
> eligibility would require not being associated with any company already
> taking part in the IETF.
>
> In return, the Chapter member attending the IETF should write 3 blog posts
> about their experience at the IETF. They should also relate their
> experience back to their Chapter either by email or (preferably) by
> running a local Seminar or Webinar. Recording of the Seminar/Webinar for
> ISOC's video library would be a plus.
>
> A Chapter would also need to show an open selection process taking place,
> including the declaration of why their chosen traveller is the best
> candidate for the award. Each chapter would have the ability to propose only
> one traveller for each IETF meeting taking place in their region.
>
> *Why this would be interesting for the IETF*
>
> The nature of participants at IETF meetings has recently had an increase
> in commercial participants at the expense of academic or independent
> participants. This programme would be helpful to the IETF in promoting
> participation at the IETF for non-commercial participants.
>
> *Why this would be interesting for the Internet Society*
>
> This programme would engage more ISOC Chapters into the IETF process. It
> would also provide the ability for those those participants from Chapters
> to relate back their experience to their Chapter, thus stimulating more
> interest in the IETF. It would also provide ISOC with promotional material
>
> *Why this would be interesting for a Chapter*
>
> Engaging in this program provides a perk for a potential member. It also
> provide the Chapter with the ability to engage more members and to set-up a
> seminar/webinar with minimal resources, thus increasing the value
> proposition for all of their members.
> This proposal reinforces the Technical Community component of ISOC
> Chapters.
>
> *Possible implementation*
>
> Initial discussions on the Chapter Advisory Council Steering Group
> identified two ways to implement the proposal:
>
> 1. Working with the IETF to create a new category of complimentary
> registration for participants from ISOC Chapters, per the above-designed
> requirements. This would require the agreement of the IETF. To-date no
> such category has been defined and such a process would be entirely out of
> the hands of ISOC and its Chapters.
>
> or
>
> 2. Designing a budget item of $ 18,750 ($750 x 25 people) for the ISOC
> Board of Trustees for the financing of a fund used to offer complimentary
> registration for participants from ISOC Chapters, per the above-designed
> requirements.
>
> *Criteria for selection of a Candidate*
>
>
>    - Membership of a Chapter in good standing (not necessarily an officer
>    of the chapter, the invitation is extended to the Chapter leadership
>    but they can choose to send any member)
>
>
>    - Adequate language skills in the meeting language (English)
>
>
>    - Endorsement of the Chapter’s Board (we expect to get only one membership
>    application per Chapter)
>
>
>    - Candidates should be knowledgeable about the IETF issues and be able
>    to contribute to discussions.
>
>
>    - Proven involvement in one or more IETF Working Groups will be
>    privileged.
>
>
>    - Candidates agree to write a short report about their trip, as well
>    as prepare (a) Webinar(s) (see below)
>
>
>
> *Process by which a Candidate is selected*
>
>
>    - IETF announces meeting in town X.
>
>
>    - Chapters in Region of town X send an announcement to invite
>    Expressions of Interest (EoIs) from the country/region. An EoI should
>    include a Curriculum Vitae of the applicant, plus a cover letter that
>    explains the applicant's interest in the IETF and the IETF working groups
>    that they have been following, and for how long they have been following
>    these working groups. The applicant should also provide proof of
>    involvement in these working groups by quoting their contributions (emails
>    etc.) in the working group.
>
>
>    - ISOC Selection Committee (which could include IETF leadership)
>    selects (number of candidates) from all of the applications received, to be
>    sponsored for the IETF meeting. For the sake of simplicity, a sponsored
>    candidate will be called a fellow, but the fellowship is limited to the
>    waiving of the IETF fee. A fellow will be responsible for his/her travel
>    and accommodation costs.
>
>
>    - The number of fellowships is limited, so in case there are more applications
>    than can be accommodated, preference will be given to fellows
>    according to the Chapter's level in the ISOC Chapter Evaluation.
>
>
>    - Fellowship paperwork is filled and signed. Logistics are worked out
>    using the usual ISOC Procedures.
>
>
>    - Selected Candidate(s) engage in a Webinar explaining some of the
>    activities that they will be following at the IETF meeting. Webinar is open
>    to all ISOC Chapter members around the world.
>
>
>    - Selected Candidate(s) attend the meeting like a fully paid attendee
>    of the IETF. As a Candidate is responsible for his/her travel and
>    accommodation costs, minimum attendance requirement is two days since an
>    already existing program allowing Chapter members to attend a single day of
>    IETF using a one-day Guest Pass is already in place. Maximum attendance
>    applies to the whole length of the IETF meeting.
>
>
>    - Selected Candidate(s) provide a short report about their trip, to be
>    shared with their Region.
>
>
>    - Selected Candidate(s) engage in a Webinar explaining some of the
>    activities that they have followed at the IETF meeting. Webinar is open to
>    all ISOC Chapter members around the world.
>
>
> *Potential extension of the program*
>
> This program is limited to the waiving of a the IETF fee.
> If successful, this programme could be extended to full fellowships to
> IETF Meetings which would include travel and hotel.
>
>
>
>
> _______________________________________________
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>
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