[Chapter-delegates] Process of E-Voting & Chapter Elections for ISOC-Yemen

[Walid AL-SAQAF]

Dear friends,

Since many of you asked to share how we at ISOC-Yemen managed to
successfully have our elections and e-voting, I hereby share with you how
we did it in the hope that it may be of value to those interested in
pursuing something similar.

Feel free to reply OFFLIST if you had particular questions.

I must note that ISOC staff, namely Victor Ndonnang, was instrumental in
the whole process. I also must thank our election committee members Amr
Mustafa and Mohammed Al-Dhaifi to this thread since they were the ones who
did the bulk of the work.

The steps that were made by the ISOC-Yemen board to have the elections were
as follows:


   1. An election committee was formed of some board members. Those
   obviously were not to run in the election.
   2. The election committee proposed a full timeline for the elections and
   got approval for it from the board.
   3. The election committee formulated drafted a nomination form (Google
   form) that was approved by the board and announced to all members 3 months
   before elections. The form included clear conditions for each of the open
   positions along with a list of responsibilities based on the chapter's
   charter.
   4. The election committee officially launched the nomination and
   encouraged all members to share this information to encourage nominees to
   nominate themselves through the form.
   5. After the deadline passed, the election committee reviewed
   applications to confirm anonymously the eligibility of all members that
   applied. Those who were ineligible were clearly informed of the reason for
   their ineligibility by email.
   6. Those who were found to be eligible were interviewed by the election
   committee to get a sense of their commitment and availability to run the
   respective roles they nominated themselves for.
   7. A final list of eligible candidates was published and a period of one
   week was given for any protests or objections.
   8. After the objection period passed, the list was declared to be final
   and an election campaign period of two weeks followed
   9. The election committee sent out general questions to all candidates
   and asked them to answer publicly through the official facebook group.
   10. During the election campaign period, the election committee verified
   the membership of all voters and provided Victor with the Arabic text and
   names of candidates so that to have the voting form prepared in Arabic (it
   was the first time he does it in Arabic apparently).
   11. Upon the end of the campaign period, Victor sent out the approved
   SurveyMonkey voting form, which allowed anonymous voting by all members.
   12. Two weeks were allowed for voting and upon the end of the period,
   Victor sent out the final results to all members by email and the results
   were announced. That's what we did yesterday!

Note that the official means of communication for the chapter were email
and through the official website (http://isoc.ye) and we also added the
closed facebook group as an optional means of outreach.

I hope you find the above useful.

Let me know if you have any questions or thoughts (OFFLIST PLEASE). I
encourage you all to engage in e-voting since it is very productive,
flexible and transparent since the e-voting process was coordinated by ISOC
staff, which gives a lot of legitimacy and trust of members.

Best.

Walid Al-Saqaf
ISOC-Yemen
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