[Chapter-delegates] ChAC Decision Needed: Proposal for greater Chapter participation in developing position & policy briefs

Mon Aug 22 06:40:58 PDT 2016

Alejandro:

Are you recommending to revised the CaCH charter?

-ed

On Sun, Aug 21, 2016 at 1:41 PM Alejandro Pisanty <apisanty at gmail.com>
wrote:

> Hi,
>
> it would be easier to discuss if the number "19" were replaced by a
> percentage or fraction of the total. Some may question regional minima as
> well.
>
> There will always be a question about large numbers of non-participating
> chapters - like this decision itself.
>
> Alejandro PIsanty
>
> On Sun, Aug 21, 2016 at 12:27 PM, Jahangir Hossain <jrjahangir at gmail.com>
> wrote:
>
>> I strongly support this initiative .
>>
>>
>>
>>
>> Thank you
>> Jahangir
>> Hossain
>> ISOC Bangladesh Chapter
>> 
>>
>>
>>
>> On Sat, Aug 20, 2016 at 1:11 AM, avri doria <avri at acm.org> wrote:
>>
>>> Dear ChAC delegates,
>>>
>>> The ChAC Steering Committee has reviewed "A proposal for greater
>>> involvement of Chapters in the position and policy brief development
>>> process"  (below & attached) and is submitting it to the Chapter Council
>>> for approval.
>>>
>>> Decisions by the ChAC are governed by the Rules & Procedure paragraph 6
>>>
>>> > Substantive decisions, in particular regarding advice and
>>> > recommendations, shall be made by the AC. Decisions may be made by
>>> > electronic means (e.g. E-Mail, electronic voting systems, etc.) or
>>> > during remote (audio/video conferencing) or physical meetings.
>>> > Decisions shall normally be taken by consensus (meaning lack of formal
>>> > opposition). If consensus cannot be achieved, then the Chair of the AC
>>> > Steering Committee shall organize a vote. In case of voting, decisions
>>> > shall be taken by a majority vote of the delegates to the AC. The
>>> > quorum shall be nineteen (19) delegates. In case of tie, the matter
>>> > will be resubmitted for discussion and a new vote. Votes will be
>>> > secret. The tally of votes (for, against, abstain, did not vote) will
>>> > be published. Abstentions will be counted towards determining the
>>> quorum.
>>>
>>> At this point I would like to open discussion on this proposal for the
>>> next week - until 8/27 1200 UTC.  At that point I will initiate a
>>> consensus call on the document, including any changes that may be
>>> warranted as part of the discussion.  This consensus call will also be
>>> scheduled for 1 week.  Should the document not meet with consensus, I
>>> will then request that we continue discussion on it and will bring it to
>>> a vote.
>>>
>>> Thank you
>>>
>>> Avri Doria
>>>
>>> (for the ChAC SC)
>>>
>>>
>>> -----
>>>
>>> *A proposal for greater involvement of Chapters in the position and
>>> policy brief development process*
>>>
>>> *Background*
>>>
>>> In the past, there have been occasions when ISOC staff met with national
>>> policy makers without involving the national chapter in any way. Since
>>> national chapters often have good relations with national officials, it
>>> would be preferable if the chapters are also involved in meetings with
>>> national officials. We propose a recommendation below to that effect.
>>>
>>> At present, there does not seem to be a consistent practice within ISOC
>>> regarding the role of the membership in the policy development
>>> process and the preparation of background and position papers that ISOC
>>> puts forward. Specifically, some policy papers are submitted to the
>>> membership for comment, specifically the policy briefs, while others
>>> papers, such as position papers, are not. In one case, the membership
>>> was not informed of a specific submission. It appears to us that
>>> systematic consultation with the membership can only improve the quality
>>> of a policy, background paper, or position paper. The intent is not to
>>> change ISOC's current decision-making process for such papers: staff
>>> would remain fully responsible for the final version of the paper. The
>>> intent is to allow staff to benefit systematically from the views of the
>>> membership, and to decide whether or how to incorporate comments from
>>> the membership. We propose a recommendation below to that effect.
>>>
>>>
>>> *Recommendations*
>>>
>>> Review with the relevant chapters, policy positions and alliances before
>>> they are made, and inform them of meetings with national policy
>>> makers, unless time constraints do not permit it. We have active mailing
>>> lists that can make it quick and easy.
>>>
>>> In general, policy, background and position papers, including policy
>>> briefs should be submitted to the membership for comment prior to
>>> publication, with the understanding that staff retains full ownership
>>> for the final version. Staff can choose the most appropriate method to
>>> consult the membership, for example by asking for volunteers to review
>>> drafts, by posting a draft for comment to a mailing list, by convening a
>>> virtual meeting to discuss the issues, etc.
>>>
>>> Further, when papers are published and/or submitted to some entity
>>> outside ISOC, the membership should be informed and a link to the paper
>>> should be sent to the appropriate mailing list and to the Chapter
>>> Delegate's mailing list just prior to the publication or submission.
>>>
>>>
>>>
>>>
>>> ---
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>>>
>>> _______________________________________________
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>>>
>>
>>
>> _______________________________________________
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>> to this list, which is regularly synchronized with the Internet Society
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>>
>
>
>
> --
> - - - - - - - - - - - - - - - - - - - - - - - - - - -
>      Dr. Alejandro Pisanty
> Facultad de Química UNAM
> Av. Universidad 3000, 04510 Mexico DF Mexico
> +52-1-5541444475 FROM ABROAD
> +525541444475 DESDE MÉXICO SMS +525541444475
> Blog: http://pisanty.blogspot.com
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> _______________________________________________
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