[Chapter-delegates] Update from position zero in the NTIA IANA transfer of stewardship

[Chester Soong]

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Dear Narelle,

Thanks for the background and update. It is especially useful for me who 
has not been following this.

Best,


Chester

On 15/07/2014 10:04 PM, Narelle Clark wrote:
> [note: NISTCG == NTIA IANA Stewardship Transition Co-ordination Group ==
> CG ]
>
> Evening everyone!
>
> Here is an update from me - I propose to send something fairly similar
> out to the ianaxfer at isoc and AC lists. Also there is a new connect group
> that is being set up. Once I get set up over there.
>
> What follows is a mixture of recollections, reflections and ideas from
> me. We will need to break out (fork) the topics - right now it is late
> and I don't want to delay this message any further. To give Demi and I
> some assitance, Sally, Konstantinos and Olaf will be locate and send
> through the extra information we all need, and help sort this essay
> (stream of consciousness??) into topics over on Connect.
>
> -------------------8<--------------------------------8<-----------------------8<-----------------------8<-----------
>
>
> The Story So Far
> =================
> So far the NISTCG has had one official teleconference and there was
> fairly strong agreement that we were keen to get going, set out a clear
> path forward, and to focus on the essential IANA piece whilst ensuring
> we categorise the myriad of other issues appropriately.
>
> Quite a few people didn't get to the teleconference because appointments
> haven't been finalised, or it was too short notice. If you look at:
> https://www.icann.org/resources/pages/coordination-group-2014-06-17-en
> all but the GAC reps are there, but a number have only just joined. More
> on that further in the message.
>
> The first real meeting is in London later this week  - it will be
> streamed live, with translations, and many of the group will be there.
> Demi will, however I will be attending remotely due to work commitments.
>
> The IETF reps et al have put together a draft agenda for the London
> meeting and CG members have had a chance to comment.  That agenda
> appears at the bottom of this message. It should go forward fairly
> unchanged.
>
> It was agreed the charter and purpose of the group needs real clarity
> and agreement and soon.
>
> The topic of whether the GAC should get three extra members was briefly
> discussed. It seemed to be the case that there is an argument the GAC
> should get its five nominees on the basis that should any stakeholder
> group feel strongly disenfranchised then in the long term they will also
> probably disavow any proposal that consensus was reached. OTOH the group
> is 27 already, and arguably its role is coordination, thus two should be
> adequate. They will argue that they have five regions and each needs its
> position put.  It can also be argued that there have been discussions
> aplenty already about the membership of the group and reopening those
> would be counterproductive. ALAC could conceivably put the same
> argument, as could the RIRs... and then how many do we end up with?
>
> A solution could be that the group sticks with the 2 reps for the GAC
> and give 3 more some sort of elevated observer status, as per EU
> meetings and other diplomatic forums.
>
> The timeframe for an effective process has been raised. In the interests
> of ideal governance you take as long as it takes. However, if this all
> takes too long it will collide with the US elections and the appetite
> for change may be lost or worse. Thus the 30 Sept has a lot of merit,
> but realistically that would need closure by 31 July (or earlier) given
> contract time frames.
>
> -------------------8<--------------------------------8<-----------------------8<-----------------------8<-----------
>
>
> Reflections for ISOC
> =================
> There is also the timeframe issue: what process do we - ISOC - want to
> use to consult with our members/stakeholders?
>
> Surely what is needed is this type of process:
>
> Definition phase--> Call for proposals--> Consult & Review proposals -->
> Recommend
>
> Each piece (between the arrows) also has a community review/discussion
> aspect that runs over each piece in the time frame allotted.
>
> In parallel the CG should undertake some risk and governance frameworks
> to provide some extra input and checking.
>
> Scope and Charter
> =================
> Right now we are in Phase 0 : what is the scope and charter ISOC wants
> for this group?
>
> Does the CG/NISTCG write proposals? Does it make decisions?
>
> What is in scope, and what is out of scope? For what is out of scope,
> where do those issues go?
>
> What is utterly non-negotiable as for scope, and what can be lost?
>
> I hope we can agree that the essential piece is the ongoing reliable
> function of IANA - the database - in one complete piece with a set of
> operational performance parameters. Those things are enough of a task to
> define.
>
> After that, what should also be considered?
>
> Where are the boundaries?
>
> The IAB and IETF have started by putting together some really solid
> proposals. Paul Wilson has written a brilliant piece on the IANA functions:
> http://www.circleid.com/posts/20140713_breaking_it_down_the_iana_transition_in_practical_pieces/
>
> And then there's a great RFC:
> https://www.rfc-editor.org/rfc/rfc6220.txt
>
> I'll post through sample charters as they come up, but we can certainly
> submit proposals!
>
>
>
> THOUGHTS? COMMENTS?
>
>
> -------------------8<--------------------------------8<-----------------------8<-----------------------8<-----------
>
>
> Proposed Agenda
>
> == Day 1 ==
> 9:00 - 9:15
> Introduction and level-setting.
> Brief explanation of why we are gathered to meet.
>
> 9:15 - 10:45
> Introductions.
> It would be useful to hear from each rep about:
> - What group appointed them
> - What that group does and who participates in it
> - How that group does its work and what its decision processes are
> - Whether they are "representing" their groups or participating as
> individuals in the CG
> - How they view their group's work in relation to the coordination
> group's work
>
>
> 10:45 - 11:00
> Break.
>
> 11:00 - 12:30
> Charter of the CG. (IETF)
> It would be good to obtain a shared understanding in the whole group of
> the role and charter of the CG. Charter proposals circulated in advance
> of July 17 would help here -- on the  IETF/IAB side we may be able to
> work one up based on the IAB's April 29 comments.
>
> 12:30 - 13:30
> Lunch.
>
> Continued discussion of charter.
>
> 13:30 - 15:00
> Transition scope and expectations about work in the communities. (IAB)
> It would be good to clarify the CG’s understanding of the scope of the
> work of the transition,  what the community processes need to produce,
> and where/how areas of overlap will be handled. We will want to
> communicate this publicly if we get agreement on it.
>
>
> 15:00 - 16:15
> Coordination group participation.
> Having hopefully developed some shared understanding of the charter of
> the CG and the  work expected in the communities, it would be good to
> verify that the composition of the  CG is suitable for its tasks and to
> resolve any outstanding questions concerning group  representation in
> the CG.
>
>
> 16:15 - 16:30
> Break.
>
> 16:30 - 17:30
> Self-organization.
> Initial discussion about how the CG wants to organize itself, e.g., do
> we want a chair and/or vice-chair, do we need to form sub-groups for any
> particular tasks, how will we select people for these things. I think it
> would be good to talk about this on the first day and try to come to
> some conclusions, and then make the decisions on the second day. If
> people know they would like to serve in a particular role, they could
> make that known to the group.
>
>
> 17:30 - 18:00
> Parking lot for items we want to come back to before day 2 or in case we
> run over time.
>
>
> == Day 2 ==
> 9:00 - 9:45
> Parking lot for leftover charter/community work/CG participation
> discussion items from yesterday.
>
> 9:45 - 10:15
> Internal and external communications needs.
> Whether the CG needs public and/or private mailing lists for its own
> work, whether we should stand up our own web site, where that site
> should be hosted, what we would use the web site for, what we think
> about ICANN’s web-based platform and whether it should continue to exist
> and/or be replaced by other list(s).
>
> 10:15 - 10:30
> Break.
>
> 10:30 - 11:45
> Secretariat tasks and selection.
> ICANN will be selecting an independent secretariat for the CG. To make
> this selection, they will need an RFP. So the CG needs to agree on what
> the secretariat's responsibilities will be, and possibly needs to come
> up with that RFP (or work on it together with ICANN). Again having a
> draft RFP going into the meeting might be a useful thing.
>
> 11:45 - 12:45
> Lunch.
>
> Self-organization, continued.
> If we're ready by this point, we could solicit candidates for chair/vice
> chair/whatever other positions we think we need and hear from them each
> briefly about what they would bring to the role(s).
>
>
> 12:45 - 13:30
> Complete self-organization.
>
>
> 13:30 - 14:15
> Timeline. (IETF)
> It would be good to get some agreement about the drop-dead date for the
> final proposal to be submitted to NTIA (assuming they need some lead
> time to review it and socialize it within  the USG before the contract
> actually expires). We can then work backwards from there and set goals
> for when it would be good to have the community discussions come to a
> close. As with the charter, it would be helpful for someone to come up
> with a proposal for this in advance of the meeting. Jari has provided a
> proposal for this.
>
>
> 14:15 - 15:00
> CG meeting/conference call schedule.
> We need to figure out how often we'd like to have calls and when our
> face-to-face meetings will be. This would be another good item to have a
> proposal for in advance.
>
> 15:00 - 15:45
> Parking lot for any item we need to come back to.
>
> 15:45 - 16:00
> Break.
>
>
> 16:00 - 16:30
> Parking lot for any item we need to come back to.
>
> 16:30 - 17:00
> Summary and wrap-up.
>
>
> best regards
>
>
> Narelle
>
> --
>
>
>
> Narelle Clark
> President and Board Member
> Internet Society of Australia
> ph: 0412 297 043
> int ph: +61 412 297 043
> narelle at isoc-au.org.au <mailto:president at isoc-au.org.au>
> www.isoc-au.org.au <http://www.isoc-au.org.au>
> The Internet is for Everyone!
>
>
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