[Chapter-delegates] CASWG meeting minutes- 4 October 2013

[Cintra Sooknanan]

Dear All,

Please see below the synopsis meeting notes of the Chapter Administrative
Support Working Group (CASWG), held on 4 October 2013 for your kind
attention and record.

In moving forward, the CASWG requests chapters to give feedback and provide
examples of successful processes and actions used by the chapter to support
and enhance operations.

Best regards
Cintra Sooknanan

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Chapter Administrative Support Working Group

Synopsis and outcome of the meeting held 4 October, 2013

Attendees:
John More- North America Region
Jordi Iparraquirre-  Europe Region
Cintra Sooknanan- Latin America and the Caribbean Region
Ted Mooney- ISOC Staff
Christine Saegesser- ISOC Staff

Agenda bash:
Open discussion about what is exactly the issue the CAS WG is attempting to
resolve.  First, understand chapter constraints
-They deal with an ever shifting group of volunteers for whom life and work
regularly intrude
-The running of a chapter involves many operations,
a. member administration, communications and management
b. Community and press outreach
c. Funding and sponsorships
d. Chapter financial management
e. Event and project management
f. Election management
g. Goodwill, reputation and brand building

To do these well takes time, money and skill.  Chapter leaders have very
little time themselves.  Fundraising in particular takes a lot of time.
 While it is agreed for chapter autonomy a high degree of self-sufficiency
is desirable, that goal is unattainable for most chapters.  A balance of
chapter self-sufficiency and ISOC Management contribution must be reached.
 However, due of the diversity of chapter culture, environment and skill,
there must be a variety of potential solutions.

ACTION ITEMS
1. Jordi will recirculate the list of proposed solutions as a starting
point for increasing the current number of proposed options (completed)
2. ISOC Staff will prepare an inventory (table) of all the tools currently
available to assist chapter leaders accomplish a – g above and others
3. ISOC Staff will re circulate the chapter survey results showing chapter
current level of knowledge and usage of existing chapter tools for reference
4. ISOC Staff will address the issue of the ease of accessing these tools
to the end of having a one-stop web-page for all chapter tools access
5. Chapter leaders of the CASWG will provide the meeting minutes to the
chapter delegates along with a description of the process for the CASWG,
specifically including a request of all chapters to provide examples of
successful processes and actions that worked for them in their circumstance
(completed).

CASWG Process
A. The CASWG expects that it will not need to convene further than 12
months.  At that time or sooner the work of the CASWG is expected to be
fulfilled.
B. After a compilation of the tools inventory, chapter success activities
and current suggestions for action,  the CASWG will develop a larger
discussion with Chapter leaders to prioritize the various suggestions which
will result in recommendations to the ISOC Executive Staff and Board of
Trustees.
C. In addition to recommendations to the Board of Trustees, if there are
any opportunities for pilot programs (or other direct action opportunities
not requiring their approval, that chapters can take with staff) those will
also be prioritized and Staff with the CASWG will schedule their
implementation.

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