[Chapter-delegates] Notes from Chapter and Members Meeting, Lisbon 29th March
Anne Lord
lord at isoc.org
Fri Apr 13 02:24:03 PDT 2007
hi Victor,
Thanks for your mail. Just to respond to a few things you raise...
>>
>> I note that being next door to Spain, there were no Spain chapters
>> representative attending.
>
> In our case (ISOC-ES) was a pity, I would like to be there but I
> had some meetings on 29 March, and I remember also the schedule of
> the meeting, 7:00 - 8:30, very short, and the message of Rudy
> Vansnick about the slot of time ("...We are about 20 to 25 Chapters
> present, so 15 minutes is
> about 45 seconds each....". I understand that the most part
> (perhaps all) of the people attending the ISOC meeting were in
> Lisbon to attend the ICAN meeting. Also with our economy we have
> problems to finance travels.
>
Indeed the timing was not optimal. I was very aware of this, but was
trying to avoid clashing events at the ICANN meeting. I think this is
really unavoidable, so (hearing peoples requests) I will schedule the
meeting at a more sociable hour (and for longer) in future.
> However I think that with the facilities by phone and Jabber we
> migth to be in the meeting. Apologies.
>
> Perhaps to use a more interactive ( and more complicated) system of
> videoconference could interesting for other occasions.
At the moment we are trialling Marratech - a remote conferencing tool
(http://www.marratech.com/). It has so far been used with Board
meetings and it was successful. We hope in (the not too distant)
future to make it available for other meetings.
Best wishes,
Anne
--
>
> Cheers,
>
> Victor Castelo
> President of the Spanish ISOC chapter (ISOC-ES)
> http://www.isoc-es.org
> ------------
>>
>> It would be nice in the upcoming meetings if the local chapter (or
>> close
>> enough) could chair the meetings (and set the agenda with the help of
>> ISOC Secretariat).
>>
>> Cheers
>>
>> Anne Lord wrote:
>>> Hi Franck,
>>>
>>>> Interesting minutes, but who was this "it" ?
>>>>
>>>
>>> I was participating by phone taking the minutes so it was very
>>> difficult for me to identify the speakers. So, as a result, for the
>>> most part I did not attribute speaker names - so I am afraid to
>>> clarify the "it' is not really possible. However, maybe others who
>>> were present can help?
>>>
>>>> And this ISOC, is that ISOC, or ISOC Secretariat, or ISOC Staff ?
>>>>
>>>
>>> By ISOC I meant ISOC staff/ISOC secretariat - yes. That could have
>>> been clearer.
>>>
>>> Regards,
>>>
>>> Anne
>>> --
>>>
>>>> Thanks to clarify the minutes.
>>>>
>>>> Anne Lord wrote:
>>>>> Dear Colleagues,
>>>>>
>>>>> Attached below are the notes from the recent Chapter and Members
>>>>> Meeting on 29th March in Lisbon, Portugal. Thank you to all
>>>>> those who
>>>>> participated in the meeting. Comments are welcome. I will also
>>>>> post
>>>>> the notes from the Prague meeting very soon. Both sets of
>>>>> notes will
>>>>> also be available on the wiki.
>>>>>
>>>>> Best wishes,
>>>>>
>>>>> Anne
>>>>> ------------------------------------------------------------------
>>>>> ---
>>>>> Anne Lord, Senior Manager
>>>>> <lord at isoc.org>
>>>>> Chapter & Individual Memberships http://
>>>>> www.isoc.org
>>>>> Internet Society (ISOC) "The Internet is for
>>>>> everyone"
>>>>> ------------------------------------------------------------------
>>>>> ---
>>>>>
>>>>> Chapters and Members Meeting
>>>>> Lisbon, 29 March 2007
>>>>>
>>>>> Attendees:
>>>>>
>>>>> ISOC
>>>>> Karen Rose,
>>>>> Sebastian Bellagamba
>>>>> Anne Lord (by phone)
>>>>>
>>>>> ISOC chapters
>>>>> Alejandro Pisanty, (ISOC Mexico)
>>>>> Veni Markovski (ISOC Bulgaria)
>>>>> Sebastian Bachollet (ISOC France)
>>>>> Rudi Vansnick (ISOC Belgium)
>>>>> Victor Ciza (ISOC Burundi)
>>>>> Didier Kasole (ISOC DRC)
>>>>> Baudouin Schombe (ISOC DRC)
>>>>> Aziz Hilali (ISOC Morocco)
>>>>> Christopher Wilkinson (ISOC Wallonie)
>>>>> Norbert Klein (ISOC-Cambodia In formation)
>>>>> Patrick Vande Walle (ISOC Luxembourg)
>>>>> Yaovi Atohoun (ISOC Benin)
>>>>> Khaled Koubaa (ISOC Tunisia)
>>>>> Osten Franberg (ISOC Sweden)
>>>>> Stefano Trumpy (ISOC Italy)
>>>>> Peter Koch (ISOC Germany – by phone)
>>>>> Hans Dittler (ISOC Germany – by phone)
>>>>>
>>>>> Apologies
>>>>> Lynn St.Amour was unable to attend as she was required at a PIR
>>>>> meeting and the conflict was unavoidable.
>>>>> Note: Those joining by phone were not connected until after the
>>>>> meeting had commenced.
>>>>>
>>>>> 1. Welcome and introductions
>>>>>
>>>>> All those present at the meeting briefly introduced themselves by
>>>>> stating their name and affiliation.
>>>>>
>>>>> 2. Update on ISOC priorities for 2007 – Karen Rose
>>>>>
>>>>> Karen Rose gave a presentation on the priorities for ISOC in
>>>>> 2007 and
>>>>> opened the floor for questions.
>>>>>
>>>>> 3. Comments and questions
>>>>>
>>>>> During the presentation the educational project to translate
>>>>> key ISOC
>>>>> documents was introduced. While the project was met with support,
>>>>> concern was expressed about the cost of translations. It was
>>>>> explained that working group(s) would be formed and it was the
>>>>> task
>>>>> of the working group(s) to identify which documents have
>>>>> priority to
>>>>> be translated and (hopefully) that there would also be
>>>>> volunteers to
>>>>> assist with actual translations.
>>>>>
>>>>> There was a comment that the project did not have to translate all
>>>>> the material at once, and that it would be a step-by-step
>>>>> approach.
>>>>> It was suggested to use small face to face working group meetings
>>>>> with chapters to help to try to focus on the work over for
>>>>> example a
>>>>> three day period. It was observed that there was considerable
>>>>> energy
>>>>> from the chapters to assist with multi-lingualism projects and
>>>>> that
>>>>> this was appreciated.
>>>>>
>>>>> There was a comment that it will be essential for the educational
>>>>> translation project to not only addresses the translation of
>>>>> key ISOC
>>>>> documents, but also the use of training, informative, and
>>>>> educational
>>>>> materials produced by the Chapters or identified by the
>>>>> Chapters in
>>>>> their environment, thus inviting a more proactive participation by
>>>>> the Chapters themselves and the chance to showcase their
>>>>> resources.
>>>>>
>>>>> There was a question as to the budget for chapter development.
>>>>> This
>>>>> was not answered at the time as it was not known by the ISOC staff
>>>>> present and it will be followed up in a separate email to the
>>>>> chapter
>>>>> delegates list.
>>>>>
>>>>> Action: Anne to mail the chapter delegates list concerning the
>>>>> budget
>>>>> for chapter development.
>>>>>
>>>>> It was commented that there has been a lot of ‘history’ with
>>>>> respect
>>>>> to ISOC and the chapters, and that it was recognised that
>>>>> collectively (both the Secretariat staff and the Chapters) ISOC is
>>>>> now more ably placed to deliver. There was specific mention of
>>>>> the
>>>>> ISOC membership system and hope was expressed that ISOC and the
>>>>> chapters are able to work closely in partnership going forward.
>>>>>
>>>>> ISOC responded by confirming that there is a commitment from
>>>>> staff to
>>>>> provide value to chapters and to work closely with chapters. It
>>>>> was
>>>>> commented that there was no quick fix, but rather an
>>>>> incremental and
>>>>> step-by-step approach would be needed with equal participation
>>>>> from
>>>>> both chapters and from ISOC staff in partnership.
>>>>>
>>>>> Action: Anne to mail the chapter delegates list concerning
>>>>> intentions
>>>>> regarding the membership system and project plans.
>>>>>
>>>>> It was commented that a number of chapters have joined the ICANN
>>>>> RALO’s – out of 11 (ALS) organizations in the African RALO, 9
>>>>> were
>>>>> ISOC Chapters.
>>>>>
>>>>> There was a request to allow participants to speak in their native
>>>>> language at the meeting with offers of those present to
>>>>> translate at
>>>>> the mike.
>>>>>
>>>>> It was commented that it was important for everyone to work
>>>>> together
>>>>> more effectively to exchange information etc. to work towards a
>>>>> stronger ISOC in the future. It was reaffirmed from staff that
>>>>> this
>>>>> is a goal and that ISOC is now better staffed than ever before.
>>>>>
>>>>> There was a comment that ISOC France had supported ISOC Benin
>>>>> in 2002
>>>>> with finance and that it is necessary to think how the ISOC
>>>>> chapters
>>>>> can be different from other associations. Once a chapter is
>>>>> approved,
>>>>> how can it be ensured that they become strong and vibrant. It was
>>>>> suggested that there should be a requirement for a chapter to
>>>>> have a
>>>>> minimum amount of activity or a minimum set of requirements to
>>>>> adhere
>>>>> too, such as one to two meetings a year.
>>>>>
>>>>> It was commented that it is important for the logos of the
>>>>> chapters
>>>>> to be standardised. As part of a professional organization we
>>>>> need
>>>>> to have a consistent look and feel – it is very important.
>>>>>
>>>>> In reviewing these minutes, Lynn St Amour wished to add that
>>>>> there is
>>>>> a standard logo and trademark policy and failure to use that could
>>>>> invalidate the ISOC trademark. These will be put on-line.
>>>>>
>>>>> Related to this it was mentioned that it has been suggested in the
>>>>> past that there could be an “Awards” programme for example for the
>>>>> best chapter of the year and that this could motivate chapters.
>>>>>
>>>>> ISOC commented that the need for greater communication between the
>>>>> chapters and the Secretariat is recognised. She also asked how the
>>>>> chapters manage communications to their members and how inter-
>>>>> chapter
>>>>> communication can be best facilitated? There was a comment that
>>>>> there was a need to provide training to use tools like the ‘wiki’s
>>>>> and ‘marratech’. It was observed that it would be good to
>>>>> standardise on communications tools used.
>>>>>
>>>>> Christopher Wilkinson (ISOC Belgium Wallonia) referred to the
>>>>> recent
>>>>> request from the ISOC Chair concerning up-dating the Internet
>>>>> Briefs
>>>>> and suggested that it would be useful to publish a new Internet
>>>>> Brief
>>>>> on Communication Tools, because many individual members (including
>>>>> himself) did not have access to up-to-date tools or know how to
>>>>> use
>>>>> them. In Prague ‘Marratech’ – remote conferencing software was
>>>>> used
>>>>> and this was successful. There was a query as to why it was not
>>>>> used
>>>>> at this meeting. It was answered that ‘Marratech’ was actually in
>>>>> test and had not been officially deployed yet. However, if the
>>>>> testing is successful then it will certainly be used to facilitate
>>>>> remote participation with other meetings during the year.
>>>>>
>>>>> ISOC is trying to address some of these areas with the Regional
>>>>> Bureau approach which allow for a far higher level of personal
>>>>> contact and communication in languages other than English with the
>>>>> chapters. It is early days but the results are good so far!
>>>>>
>>>>> There was a suggestion to hold a general meeting of all chapter
>>>>> delegates at Rio or before. It was suggested that one
>>>>> individual from
>>>>> each chapter could be paid for at the IGF meeting. This is
>>>>> currently
>>>>> being investigated. There was a question regarding the
>>>>> coordination
>>>>> of chapters in preparation for the IGF meeting in Rio de
>>>>> Janeiro in
>>>>> November. Matthew Shears (who is currently working part time)
>>>>> will
>>>>> be co-ordinating this.
>>>>>
>>>>> It was suggested that it would be good to share information about
>>>>> local chapter activities and the chapter wiki is a medium for
>>>>> this.
>>>>> Email will be sent soon by the Education team to ask for
>>>>> volunteers
>>>>> from among the chapters to be part of a project (mentioned at the
>>>>> beginning of the meeting) which will look at how we collectively
>>>>> manage the information resources that are available to us with
>>>>> a view
>>>>> to translating these materials to make them more accessible.
>>>>>
>>>>> It was noted that Chapters are volunteer organisations many of
>>>>> whom
>>>>> have membership fees and many that do not. However it was
>>>>> commented
>>>>> that funding is often an issue as chapters have expenses that
>>>>> exceed
>>>>> revenues in connection with running their chapters: expenses often
>>>>> associated with running events, developing promotional materials,
>>>>> sending mailouts, administering membership dues etc. It was
>>>>> felt that
>>>>> this was an important issue and there was a need for ISOC to
>>>>> consider
>>>>> the issue of funding to chapters.
>>>>>
>>>>> ISOC (Karen Rose) summarised by thanking everyone for attending
>>>>> the
>>>>> meeting and contributing to a very useful discussion. She also
>>>>> commented that she felt the real value of the meeting was the open
>>>>> dialogue between chapters that was facilitated. The dialogue
>>>>> had been
>>>>> wide ranging with discussions on everything from standards,
>>>>> relationships and multilingualism. There were many process and
>>>>> content issues highlighted along with many differing views. She
>>>>> commented that it was necessary to ‘bed down’ some of the
>>>>> mechanisms
>>>>> for communications which may then improve things on a number of
>>>>> levels as we go forward together.
>>>>>
>>>>> 4. Next meeting
>>>>>
>>>>> There will be chapter meetings in conjunction with the upcoming
>>>>> Afrinic and LACNIC meetings. There will also be a chapter meeting
>>>>> around the June ICANN meeting in Puerto Rico.
>>>>>
>>>>>
>>>>>
>>>>>
>>>>>
>>>>>
>>>>> _______________________________________________
>>>>> Chapter-delegates mailing list
>>>>> Chapter-delegates at elists.isoc.org
>>>>> http://elists.isoc.org/mailman/listinfo/chapter-delegates
>>>>>
>>>>
>>>> ---=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-
>>>> Franck Martin
>>>> franck at sopac.org
>>>> "Toute connaissance est une réponse à une question"
>>>> G. Bachelard
>>>>
>>>
>>> --------------------------------------------------------------------
>>> -
>>> Anne Lord, Senior Manager
>>> <lord at isoc.org>
>>> Chapter & Individual Memberships http://
>>> www.isoc.org
>>> Internet Society (ISOC) "The Internet is for
>>> everyone"
>>> --------------------------------------------------------------------
>>> -
>>>
>>>
>>
>> --
>> -=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-
>> Franck Martin
>> franck at sopac.org
>> "Toute connaissance est une réponse à une question"
>> G. Bachelard
>>
>>
>> _______________________________________________
>> Chapter-delegates mailing list
>> Chapter-delegates at elists.isoc.org
>> http://elists.isoc.org/mailman/listinfo/chapter-delegates
>
---------------------------------------------------------------------
Anne Lord, Senior Manager <lord at isoc.org>
Chapter & Individual Memberships http://www.isoc.org
Internet Society (ISOC) "The Internet is for everyone"
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