<div dir="ltr"><div class="gmail_default" style="font-size:small">Hi Olivier,</div><div class="gmail_default" style="font-size:small"><br></div><div class="gmail_default" style="font-size:small">Thanks for sharing your thoughts on this matter. I will work with the team to look for alternatives to "as presented" in the minutes. In many cases, like the board review of the action plans, there is a public distribution of the material some time after the board's approval; in other cases, such as the PIR budget, the commercial impact of the information means it will not. Using different language to distinguish between those two cases seems like it would be a useful step here, and we can go on from there.<div style="font-size:small" class="gmail_default"><br></div><div style="font-size:small" class="gmail_default"><div class="gmail_default" style="font-size:small">The current chair of
the governance committee is Charles Mok, who is also involved in ICANN,
but I will draw his attention to the referenced policy. </div><div><br></div><div>regards,</div><div><br></div><div>Ted Hardie</div><br></div><br></div></div><br><div class="gmail_quote gmail_quote_container"><div dir="ltr" class="gmail_attr">On Wed, Nov 19, 2025 at 2:16 PM Olivier MJ Crépin-Leblond <<a href="mailto:ocl@gih.com">ocl@gih.com</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex"><u></u>
<div>
Dear Ted,<br>
<br>
thank you for your response and explanation. This makes sense - thus
why are the minutes and/or resolutions written in such a way, or
with explanatory text that explains both the context and resolution
itself?<br>
<br>
I still think that we have a problem having resolutions that refer
to "as presented" in closed meetings and to exhibits that are not
published. Such resolutions do not make up much of a track record,
do they? Could it be considered to have the "exhibits" published
where non confidential and even with relevant redaction?<br>
<br>
To give you a little heads up, I refer you to the ICANN Redaction
Policy Guidelines which I hope your Board Governance Committee will
study.<br>
<a href="https://www.icann.org/en/board-activities-and-meetings/briefing-materials-guidelines" target="_blank">https://www.icann.org/en/board-activities-and-meetings/briefing-materials-guidelines</a><br>
<br>
Many other organisations have similar guidelines and I invite the
ISOC BoT to launch such a study. The current level of transparency
is, in my humble opinion, still not what we should, as a community,
expect from an organisation that promotes openness.<br>
<br>
Kindest regards,<br>
<br>
Olivier<br>
<br>
<div>On 17/11/2025 20:57, Ted Hardie wrote:<br>
</div>
<blockquote type="cite">
<div dir="ltr">
<div class="gmail_default" style="font-size:small">Hi Olivier,</div>
<div class="gmail_default" style="font-size:small"><br>
</div>
<div class="gmail_default" style="font-size:small">The policy
that was changed named the Foundation's executive director as
the individual with signature authority over Foundation
contracts up to a certain level. With the recent
restructuring, the equivalent position is the VP of
Philanthropy, and the update simply changed the language in
the policy to match the new structure and title. </div>
<div class="gmail_default" style="font-size:small"><br>
</div>
<div class="gmail_default" style="font-size:small">regards,</div>
<div class="gmail_default" style="font-size:small"><br>
</div>
<div class="gmail_default" style="font-size:small">Ted</div>
</div>
<br>
<div class="gmail_quote">
<div dir="ltr" class="gmail_attr">On Mon, Nov 17, 2025 at
5:36 PM Olivier MJ Crépin-Leblond <<a href="mailto:ocl@gih.com" target="_blank">ocl@gih.com</a>> wrote:<br>
</div>
<blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex">
<div> Dear Ted,<br>
<br>
I have followed with interest the recent Internet Society
and Internet Society Foundation Board meetings. I had a
question relating to a couple of Internet Society Foundation
Resolutions.<br>
<a href="https://www.isocfoundation.org/meeting-agenda/f34-agenda/" target="_blank">https://www.isocfoundation.org/meeting-agenda/f34-agenda/</a><br>
<br>
Quoting the resolutions:<br>
<br>
<p><strong>9. Approval of Various Foundation Governing
Documents – Sally</strong> <strong>Wentworth</strong></p>
<p><strong>a. Extraordinary Grant Investment Request Policy</strong></p>
<p>Resolution F2025-X: Approve Amendments to the
Extraordinary Grant Investment Request Policy</p>
<p><em>WHEREAS, via Resolution F2021-16, the Internet
Society Foundation Board of Trustees adopted an
Extraordinary Grant Investment Request Policy outlining
and authorizing specific actions the Executive Director
could take;</em></p>
<p><em>WHEREAS, due to the recent restructuring of the
Executive Director role, policy details have been
updated;</em></p>
<p><em>RESOLVED, that the Internet Society Foundation Board
of Trustees hereby adopts the amendments to the
Extraordinary Grant Investment Request Policy as
presented.</em></p>
<p><strong>b. Signature Authority and Delegation of
Authority Policy</strong></p>
<p>Resolution F2025-X: Approve Amendments to the Signature
Authority and Delegation of Authority Policy</p>
<p><em>WHEREAS, via Resolution F2022-17, the Internet
Society Foundation Board of Trustees adopted a Signature
Authority and Delegation of Authority Policy outlining
and authorizing specific actions the Executive Director
could take;</em></p>
<p><em>WHEREAS, due to the recent restructuring of the
Executive Director role, policy details have been
updated;</em></p>
<p><em>RESOLVED, that the Internet Society Foundation Board
of Trustees hereby adopts the amendments to the
Signature Authority and Delegation of Authority Policy
as presented.</em></p>
<p>--- End Quote ---</p>
<p>I looked back at F2021-16 and F2022-17:<br>
( <a href="https://www.isocfoundation.org/board-of-trustees/resolutions/" target="_blank">https://www.isocfoundation.org/board-of-trustees/resolutions/</a>
)</p>
<p>Quoting:</p>
<p><i><strong>Resolution F2021-16: Adopt Extraordinary
Grant/Investment Request Policy</strong></i></p>
<p><i>WHEREAS the Board of Trustees (the “Board”) and the
Executive Director of the ISOC Foundation occasionally
receive grant or investment funding requests outside of
the approved budget and the ordinary grant request
process,</i></p>
<p><i>RESOLVED, that the Board hereby adopts the
Extraordinary Grant/Investment Request Policy for the
ISOC Foundation, attached hereto as exhibit A.</i></p>
<p><i><strong>Resolution F2022-17: Adopt Signature
Authorization and Delegation of Authority Policy</strong></i></p>
<p><i>WHEREAS, the Board of Trustees has general authority
under applicable statutes and the Internet Society
Foundation by-laws to enter into all contracts to which
the Internet Society Foundation may be a party, and may
delegate such authority to one or more Authorized
Signatories for the day-to-day management of the
Internet Society Foundation; and</i></p>
<p><i>WHEREAS, a policy regarding signature authorization
and delegation of authority will promote the efficient
operation of the Internet Society Foundation and
establish sound internal controls where only individuals
with properly delegated signature authority are able to
commit the Internet Society Foundation to binding
obligations and execute contracts on behalf of the
Internet Society Foundation;</i></p>
<p><i>RESOLVED, that the Board of Trustees hereby adopts the
Signature Authorization and Delegation of Authority
Policy as presented.</i></p>
<p>--- End Quote ---</p>
<p>Unfortunately "Exhibit A" is not comprised in the
Minutes, and by the way, neither are any "Exhibits"
attached to any Resolution, thus are the Resolutions, in
your view, complete when the majority of them are
referring to Exhibits that are not made public?</p>
<p>And then "as presented" is also not made available
publicly. </p>
<p>So what are the changes that were voted by the Board in
regards to the "Extraordinary Grant/Investment Request
Policy" and the "Signature Authority and Delegation of
Authority Policy"? </p>
<p>Kindest regards,</p>
<p>Olivier Crépin-Leblond</p>
<p><br>
</p>
<p><br>
</p>
<br>
</div>
</blockquote>
</div>
</blockquote>
<br>
<pre cols="72">--
Olivier MJ Crépin-Leblond, PhD
<a href="http://www.gih.com/ocl.html" target="_blank">http://www.gih.com/ocl.html</a></pre>
<br>
</div>
</blockquote></div>