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<div class="moz-cite-prefix">On 28/10/2024 6:58, vinton cerf via
Chapter-delegates wrote:</div>
<div class="moz-cite-prefix"><br>
</div>
<div class="moz-cite-prefix">Dear Vint and all,</div>
<div class="moz-cite-prefix"><br>
</div>
<div class="moz-cite-prefix">I think what Olivier and Judith are
looking for is transparency and not any specific legal document.
I too assume there must be some white paper, or MoU, not
specifically a legal document which details the relationship
between the Internet Society and the Internet Society Foundation
in regards to Marketing and/or Communications work. Even a one
pager detailing how much money is exchanged, how much manpower is
paid for and what is the scope of work involved.<br>
</div>
<div class="moz-cite-prefix"><br>
</div>
<div class="moz-cite-prefix">Regards,</div>
<div class="moz-cite-prefix">Hank<br>
</div>
<div class="moz-cite-prefix"><br>
</div>
<blockquote type="cite"
cite="mid:CAAFtm_Wod6Njqn=yRrBAEYdyG0XMkh8_OtWQhW-+UcRFCSOoiw@mail.gmail.com">
<meta http-equiv="content-type" content="text/html; charset=UTF-8">
<div dir="ltr">
<div class="gmail_default" style="font-size:large;color:#000000">as
I understand them, supporting organizations have a very
specific relationship to the organizations they support. They
can have distinct boards but I think the 990 for the
supporting organization roles up into the supported
organization. The supported organization has considerable
"say" in how the funds are used in support of the programs of
the supported organization. I sat on the Board of the the
American Institute for Physics Foundation which is a
supporting organization of the American Institute for Physics.
Here is more detail from the US IRS:</div>
<div class="gmail_default" style="font-size:large;color:#000000"><br>
</div>
<div class="gmail_default" style="font-size:large;color:#000000"><a
href="https://www.irs.gov/charities-non-profits/charitable-organizations/supporting-organizations-requirements-and-types"
moz-do-not-send="true" class="moz-txt-link-freetext">https://www.irs.gov/charities-non-profits/charitable-organizations/supporting-organizations-requirements-and-types</a></div>
<div class="gmail_default" style="font-size:large;color:#000000"><br>
</div>
<div class="gmail_default" style="font-size:large;color:#000000">vint</div>
<div class="gmail_default" style="font-size:large;color:#000000"><br>
</div>
</div>
<br>
<div class="gmail_quote">
<div dir="ltr" class="gmail_attr">On Sun, Oct 27, 2024 at
8:27 PM Judith Hellerstein via Chapter-delegates <<a
href="mailto:chapter-delegates@elists.isoc.org"
moz-do-not-send="true" class="moz-txt-link-freetext">chapter-delegates@elists.isoc.org</a>>
wrote:<br>
</div>
<blockquote class="gmail_quote"
style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex">
<div dir="auto">
<div dir="ltr">Hi Ilona,
<div>In Chris’s response there were no documents sent. He
just talked about the communications plan. What Olivier
is seeking is documents that set out the rules for
engagement between the foundation and the ISOC HQ </div>
<div>As Olivier states, <span
style="font-family:Aptos,sans-serif;font-size:12pt">Supporting
Organisation and the Supported Organisation is
formalised by a set of service agreements since the
two organisations remain legally distinct.</span></div>
<div><font face="Aptos, sans-serif" size="3"><br>
</font></div>
<div><font face="Aptos, sans-serif" size="3">It is these
documents we are seeking. We are not seeking the
communications plan but these specific legal documents
that are connecting the two groups. </font></div>
<div><font face="Aptos, sans-serif" size="3"><br>
</font></div>
<div><font face="Aptos, sans-serif" size="3">I have not
seen these either neither in your emails or in Chris’s
and so I support Olivier’s request</font></div>
<div><font face="Aptos, sans-serif" size="3"><br>
</font></div>
<div><font face="Aptos, sans-serif" size="3">Best,</font></div>
<div><font face="Aptos, sans-serif" size="3"><br>
</font></div>
<div><font face="Aptos, sans-serif" size="3">Judith
Hellerstein</font></div>
<div><font face="Aptos, sans-serif" size="3">Chapter
Advisory Representative from ISOC DC<br>
</font>
<div dir="ltr">Sent from my iPad<span
style="font-size:13pt"> </span>
<div><span style="font-size:13pt"><a
href="mailto:judith@jhellerstein.com"
target="_blank" moz-do-not-send="true"
class="moz-txt-link-freetext">judith@jhellerstein.com</a> </span></div>
<div><span style="font-size:13pt">Skype
ID:JudithHellerstein</span></div>
</div>
<div dir="ltr"><br>
<blockquote type="cite">On Oct 27, 2024, at 11:28 AM,
Ilona Levine via Chapter-delegates <<a
href="mailto:chapter-delegates@elists.isoc.org"
target="_blank" moz-do-not-send="true"
class="moz-txt-link-freetext">chapter-delegates@elists.isoc.org</a>>
wrote:<br>
<br>
</blockquote>
</div>
<blockquote type="cite">
<div dir="ltr">
<div>
<p class="MsoNormal"><span style="font-size:11pt">Hello
Olivier,</span></p>
<p class="MsoNormal"><span style="font-size:11pt"> </span></p>
<p class="MsoNormal"><span style="font-size:11pt">To
address your concern that you have not
received any response from me on the matters
you have raised, I refer you to the emails
dated 20 September, 23 September, and 10
October. They contain information necessary to
assist you and ChAC, if needed, in the meeting
with Chris next week.</span></p>
<p class="MsoNormal"><span style="font-size:11pt"> </span></p>
<p class="MsoNormal"><span style="font-size:11pt">Best,</span></p>
<p class="MsoNormal"><span style="font-size:11pt">Ilona</span></p>
<p class="MsoNormal"><span style="font-size:11pt"> </span></p>
<div>
<div>
<p class="MsoNormal"><b><span
style="font-size:10pt;font-family:"Hind Regular";color:rgb(12,28,44);background:white">Ilona
Levine,</span></b><span
style="font-size:10pt;font-family:"Hind Regular";color:rgb(12,28,44);background:white"> General
Counsel and Corporate Secretary</span><span
style="font-size:11pt;font-family:Calibri,sans-serif;color:black"></span></p>
<p class="MsoNormal"><span
style="font-size:10pt;font-family:"Hind Regular";color:rgb(12,28,44);background:white"><a
href="mailto:levine@isoc.org"
title="mailto:levine@isoc.org"
target="_blank" moz-do-not-send="true"><span
style="color:rgb(5,99,193)">levine@isoc.org</span></a>|
</span><span
style="font-size:10pt;font-family:"Hind Regular";color:rgb(12,28,44)"><br>
<span style="background:white"><a
href="http://internetsociety.org"
target="_blank" moz-do-not-send="true">internetsociety.org</a>
| @internetsociety</span></span><span
style="font-size:11pt;font-family:Calibri,sans-serif;color:black"></span></p>
<p class="MsoNormal"
style="line-height:13.5pt;background:white"><span
style="font-size:11pt;font-family:Calibri,sans-serif;color:red"><a
href="https://bit.ly/3nUsQmJ"
title="https://bit.ly/3nUsQmJ"
target="_blank" moz-do-not-send="true"><span
style="font-size:10pt;font-family:"Source Sans Pro",sans-serif;color:red">Donate
today.</span></a></span></p>
<p class="MsoNormal"
style="line-height:13.5pt;background:white"><b><span
style="font-size:10pt;font-family:"Source Sans Pro",sans-serif;color:red">Help
protect the Internet for everyone.</span></b><span
style="font-size:11pt;font-family:Calibri,sans-serif;color:red"></span></p>
<p class="MsoNormal"><span
style="font-family:Calibri,sans-serif;color:black"> </span><span
style="font-size:11pt;font-family:Calibri,sans-serif;color:black"></span></p>
<p class="MsoNormal"><span
style="font-size:10pt;font-family:Calibri,sans-serif;color:black"></span></p>
<div><image001.png></div>
<span
style="font-size:11pt;font-family:Calibri,sans-serif;color:black"></span>
<p class="MsoNormal"><span
style="font-size:8pt;font-family:Calibri,sans-serif;color:black">This
communication is the property of the
Internet Society and may contain
confidential or privileged information.
Unauthorized use of this communication is
strictly prohibited. If you have received
it in error, please notify the sender by
reply e-mail and destroy all copies of the
communication and any attachments.</span><span
style="font-size:11pt;font-family:Calibri,sans-serif;color:black"></span></p>
</div>
</div>
<p class="MsoNormal"><span style="font-size:11pt"> </span></p>
<p class="MsoNormal"><span style="font-size:11pt"> </span></p>
<p class="MsoNormal"><span style="font-size:11pt"> </span></p>
<p class="MsoNormal"><span style="font-size:11pt"> </span></p>
<div
style="border-right:none;border-bottom:none;border-left:none;border-top:1pt solid rgb(181,196,223);padding:3pt 0in 0in">
<p class="MsoNormal"><b><span
style="font-family:Calibri,sans-serif;color:black">From:
</span></b><span
style="font-family:Calibri,sans-serif;color:black">Olivier MJ
Crépin-Leblond <<a
href="mailto:ocl@gih.com" target="_blank"
moz-do-not-send="true"
class="moz-txt-link-freetext">ocl@gih.com</a>><br>
<b>Date: </b>Thursday, October 24, 2024 at
10:24 AM<br>
<b>To: </b>Ilona Levine <<a
href="mailto:levine@isoc.org"
target="_blank" moz-do-not-send="true"
class="moz-txt-link-freetext">levine@isoc.org</a>>,
Ted IETF <<a
href="mailto:ted.ietf@gmail.com"
target="_blank" moz-do-not-send="true"
class="moz-txt-link-freetext">ted.ietf@gmail.com</a>><br>
<b>Cc: </b>Chapter Delegates <<a
href="mailto:Chapter-delegates@elists.isoc.org" target="_blank"
moz-do-not-send="true"
class="moz-txt-link-freetext">Chapter-delegates@elists.isoc.org</a>>,
Sally Wentworth <<a
href="mailto:wentworth@isoc.org"
target="_blank" moz-do-not-send="true"
class="moz-txt-link-freetext">wentworth@isoc.org</a>><br>
<b>Subject: </b>Re: Follow-up on Chapters
Advisory Council Meeting of 17 September
2024</span></p>
</div>
<div>
<p class="MsoNormal"> </p>
</div>
<p class="MsoNormal" style="margin-bottom:12pt">Dear
Ilona,<br>
<br>
referring to my email below, I note with concern
that I appear to have not received any response
from you on the matters I raised. Having
mentioned in your email dated 8 October 2024
that "<i>All necessary legal documents,
including agreements, have been put in place
to respect the separate nature of the two
organizations." </i>, I am yet to have seen
any of these documents which you mentioned.
Please be so kind to share them or if this is
not possible, even in a redacted manner, then
please provide a list of the agreements to which
you refer, including the date of the agreement,
the name of the agreement, the signatory
parties, and a brief description of each
agreement.<br>
<br>
I reiterate the differentiation between a
"supporting organisation" and a "merged
organisation", which are not legally the same.
Supporting organisations require, under Company
Law, that the link between the Supporting
Organisation and the Supported Organisation is
formalised by a set of service agreements since
the two organisations remain legally distinct.<br>
<br>
I look forward to your prompt response.<br>
<br>
Kindest regards,<br>
<br>
Olivier Crépin-Leblond<br>
<br>
</p>
<div>
<p class="MsoNormal">On 15/10/2024 10:56,
Olivier MJ Crépin-Leblond wrote:</p>
</div>
<blockquote
style="margin-top:5pt;margin-bottom:5pt">
<p class="MsoNormal" style="margin-bottom:12pt">Dear
Ilona,<br>
<br>
thank you for your email dated 10 October
2024.<br>
<br>
I am disappointed to note that you have still
not provided a response with the information
requested in my emails appended in the email
thread below. You will note the extract below
from my email dated 8 October 2024:
<br>
<br>
QUOTE: <br>
"Responding to your note: "<i>All necessary
legal documents, including agreements, have
been put in place to respect the separate
nature of the two organizations.</i><br>
<br>
All I am asking is for them to be shared. If
that is not possible, even in a redacted
manner, for whatever reason, then please
provide a list of the agreements to which you
refer, including the date of the agreement,
the name of the agreement, the signatory
parties, and a brief description of each
agreement."<br>
<br>
I reiterate this request and would be grateful
if you could provide the information requested
without further delay.
<br>
<br>
I very much appreciate (and draw your
attention to) the input and support for this
information request from my fellow "Chapter
Delegates".
<br>
<br>
As a reminder, in U.S. company law, a
"supporting organisation" and a "merged
organisation" are not legally the same.<br>
<br>
I am pleased that we all appear to agree that
the Internet Society Foundation is formally a
"Section 509(a)(3) Supporting Organisation"
under United States Non Profit Tax Law.
<br>
The information from the IRS links below
provide helpful "Official Guidance":<br>
<br>
<a
href="https://www.irs.gov/charities-non-profits/section-509a3-supporting-organizations"
target="_blank" moz-do-not-send="true"
class="moz-txt-link-freetext">https://www.irs.gov/charities-non-profits/section-509a3-supporting-organizations</a><br>
<a
href="https://www.irs.gov/charities-non-profits/charitable-organizations/supporting-organizations-requirements-and-types"
target="_blank" moz-do-not-send="true"
class="moz-txt-link-freetext">https://www.irs.gov/charities-non-profits/charitable-organizations/supporting-organizations-requirements-and-types</a><br>
<br>
I look forward to your prompt response.<br>
<br>
Kindest regards,<br>
<br>
Olivier Crépin-Leblond<br>
<br>
</p>
<div>
<p class="MsoNormal">On 10/10/2024 17:04,
Ilona Levine wrote:</p>
</div>
<blockquote
style="margin-top:5pt;margin-bottom:5pt">
<p class="MsoNormal"><span
style="font-size:11pt">Hi Olivier,</span></p>
<p class="MsoNormal"><span
style="font-size:11pt"> </span></p>
<p class="MsoNormal"><span
style="font-size:11pt">Thank you for your
follow up email. I think the use of the
term "outsourcing" in the email below
might have caused some confusion. You
mentioned you are familiar with the
“supporting organizations” and how they
operate, but it might also be helpful for
me to provide some additional background
for others.<br>
<br>
As you know, the relationship between
supporting and supported organizations is
not a vendor or contractor relationship.
Though the Foundation is a separate
corporation, it is a controlled subsidiary
of ISOC, not a third-party service
provider or outside contractor. So
ISOC is not “outsourcing” to the
Foundation but instead, the two entities
cooperate to achieve the mission of the
Internet Society. In other words, as a
supporting organization, the Foundation’s
purpose is to operate for the benefit of,
and to support, ISOC. In furtherance of
that purpose, the Foundation conducts
programs and activities that benefit ISOC
and furthers ISOC’s mission. For example,
the Foundation engages in communications
activities at the direction of and to the
benefit of ISOC.<br>
<br>
<br>
</span></p>
<p class="MsoNormal"><span
style="font-size:11pt">As you also know
based on your extensive experience with
nonprofits, the Internet Society Board
develops the overall strategy for
ISOC. Internet Society management then
develops its action plan and in turn,
works with the Foundation to ensure that
it, as a supporting organization, provides
the support necessary to achieve ISOC’s
goals. The Foundation does that through
its own action plan, which sets out
objectives for all of its functions,
including the communications function. So
the Board sets the strategy, Internet
Society management creates the action
plans, and the Foundation management
allocates resources to support those plans
as necessary.
</span></p>
<p class="MsoNormal"><span
style="font-size:11pt"> </span></p>
<p class="MsoNormal"><span
style="font-size:11pt">After the approval
of the 2025 action plans, ISOC will share
them with the community. As discussed
earlier, part of that will be Chris
presenting to this community how the
communications group will be tackling its
work in the upcoming year.</span></p>
<p class="MsoNormal"><span
style="font-size:11pt"> </span></p>
<p class="MsoNormal"><span
style="font-size:11pt">Best regards,</span></p>
<p class="MsoNormal"><span
style="font-size:11pt">Ilona </span></p>
<p class="MsoNormal"><span
style="font-size:11pt"> </span></p>
<div
style="border-right:none;border-bottom:none;border-left:none;border-top:1pt solid rgb(181,196,223);padding:3pt 0in 0in">
<p class="MsoNormal"><b><span
style="font-family:Calibri,sans-serif;color:black">From:
</span></b><span
style="font-family:Calibri,sans-serif;color:black">Olivier MJ
Crépin-Leblond
<a href="mailto:ocl@gih.com"
target="_blank" moz-do-not-send="true"><ocl@gih.com></a><br>
<b>Date: </b>Tuesday, October 8, 2024
at 8:47 AM<br>
<b>To: </b>Ilona Levine <a
href="mailto:levine@isoc.org"
target="_blank" moz-do-not-send="true"><levine@isoc.org></a>,
Ted IETF
<a href="mailto:ted.ietf@gmail.com"
target="_blank" moz-do-not-send="true"><ted.ietf@gmail.com></a><br>
<b>Cc: </b>Chapter Delegates <a
href="mailto:Chapter-delegates@elists.isoc.org" target="_blank"
moz-do-not-send="true"><Chapter-delegates@elists.isoc.org></a>,
Sally Wentworth
<a href="mailto:wentworth@isoc.org"
target="_blank" moz-do-not-send="true"><wentworth@isoc.org></a><br>
<b>Subject: </b>Re: Follow-up on
Chapters Advisory Council Meeting of 17
September 2024</span></p>
</div>
<div>
<p class="MsoNormal"> </p>
</div>
<p class="MsoNormal"
style="margin-bottom:12pt">Dear Ilona,<br>
<br>
Further to our discussion two weeks ago
regarding the definition of the relationship
between the Internet Society and the
Internet Society Foundation, in the absence
of your response, I wish to reiterate the
need for a clear outsourcing agreement
between these entities. It is recognised as
good business practice internationally to
establish such agreements to delineate
respective liabilities in the execution of
these contracts.<br>
<br>
Responding to your note: "<i>All necessary
legal documents, including agreements,
have been put in place to respect the
separate nature of the two organizations.</i>"<br>
<br>
All I am asking is for them to be shared. If
that is not possible, even in a redacted
manner, for whatever reason, then please
provide a list of the agreements to which
you refer, including the date of the
agreement, the name of the agreement, the
signatory parties, and a brief description
of each agreement.<br>
<br>
Looking forward to your prompt response.<br>
<br>
Kindest regards,<br>
<br>
Olivier Crépin-Leblond<br>
<br>
<br>
<br>
</p>
<div>
<p class="MsoNormal">On 24/09/2024 17:22,
Olivier MJ Crépin-Leblond wrote:</p>
</div>
<blockquote
style="margin-top:5pt;margin-bottom:5pt">
<p class="MsoNormal">Dear Ilona,<br>
<br>
Many thanks for your follow-up.<br>
<br>
The thread may not have come all through.
During the Chapter Advisory Council call,
Ted mentioned the transfer of some
responsibilities in relation to
Communications from the Internet Society
to the Internet Society Foundation. My
initial question to Ted was in regards to
the outsourcing agreement as follows:<br>
<br>
<i>"I was previously unaware of this
change. Although the Internet Society
Foundation may have been designated by
the Internet Society as a "supporting
organisation" of the Internet Society,
it remains a distinct and separate legal
entity. Therefore, I assume that any
"outsourcing" of responsibilities such
as Marketing and/or Communications would
be defined in a written "contract for
services" between the Parties setting
out (inter-alia) the terms, rights, and
obligations of each Party. Could you
please provide the terms for such an
agreement and any limitations therein?<br>
<br>
My principal concern lies in
distinguishing between executing the
Communications Plan and drafting the
Communications Plan. These are
fundamentally different tasks and would
undoubtedly be included in the "contract
for services"".</i>
<br>
<br>
The top level responsibility of the
strategy of the Internet Society remains
within the Internet Society. I find it
surprising that an outsourcing entity
would be able to dictate that strategy
without it being agreed by the Internet
Society itself.<br>
The Internet Society has the opportunity
to outsource the execution of its
Communications Plan to a supporting
organisation on the basis of terms and
conditions agreed between the parties.
This requires outsourcing agreement(s) in
order to know where the boundaries and
responsibilities are between the two
organisations, including their respective
liabilities in the execution of these
agreement(s).<br>
<br>
For example: <br>
<br>
<br>
<br>
</p>
<h3
style="margin-right:0in;margin-bottom:0in;margin-left:0in;background:white">
<span
style="font-family:Roboto;color:rgb(17,17,17)">Key Components of an
Outsourcing Communications Agreement</span></h3>
<ol
style="margin-top:0in;display:flex;font-variant-ligatures:normal;font-variant-caps:normal;text-align:start;text-decoration-style:initial;text-decoration-color:initial;word-spacing:0px"
start="1" type="1">
<li class="MsoNormal"
style="color:rgb(17,17,17);background:white">
<strong><span style="font-family:Roboto">Introduction
and Definitions</span></strong><span
style="font-family:Roboto">:</span></li>
</ol>
<ol start="1" type="1">
<ol start="1" type="1">
<li class="MsoNormal"
style="color:rgb(17,17,17);background:white">
<span style="font-family:Roboto">Clearly
define the parties involved.</span></li>
<li class="MsoNormal"
style="color:rgb(17,17,17);background:white">
<span style="font-family:Roboto">Provide
definitions for key terms used
throughout the agreement.</span></li>
</ol>
</ol>
<ol style="margin-top:0in" start="2"
type="1">
<li class="MsoNormal"
style="color:rgb(17,17,17);background:white">
<strong><span style="font-family:Roboto">Scope
of Services</span></strong><span
style="font-family:Roboto">:</span></li>
</ol>
<ol start="2" type="1">
<ol start="1" type="1">
<li class="MsoNormal"
style="color:rgb(17,17,17);background:white">
<span style="font-family:Roboto">Detail
the specific services to be
outsourced.</span></li>
<li class="MsoNormal"
style="color:rgb(17,17,17);background:white">
<span style="font-family:Roboto">Include
service level agreements (SLAs) to
set performance standards.</span></li>
</ol>
</ol>
<ol style="margin-top:0in" start="3"
type="1">
<li class="MsoNormal"
style="color:rgb(17,17,17);background:white">
<strong><span style="font-family:Roboto">Term
and Termination</span></strong><span
style="font-family:Roboto">:</span></li>
</ol>
<ol start="3" type="1">
<ol start="1" type="1">
<li class="MsoNormal"
style="color:rgb(17,17,17);background:white">
<span style="font-family:Roboto">Specify
the duration of the agreement.</span></li>
<li class="MsoNormal"
style="color:rgb(17,17,17);background:white">
<span style="font-family:Roboto">Outline
conditions for termination by either
party.</span></li>
</ol>
</ol>
<ol style="margin-top:0in" start="4"
type="1">
<li class="MsoNormal"
style="color:rgb(17,17,17);background:white">
<strong><span style="font-family:Roboto">Pricing
and Payment Terms</span></strong><span
style="font-family:Roboto">:</span></li>
</ol>
<ol start="4" type="1">
<ol start="1" type="1">
<li class="MsoNormal"
style="color:rgb(17,17,17);background:white">
<span style="font-family:Roboto">Define
the pricing structure and payment
schedule.</span></li>
<li class="MsoNormal"
style="color:rgb(17,17,17);background:white">
<span style="font-family:Roboto">Include
any penalties for late payments or
performance failures.</span></li>
</ol>
</ol>
<ol style="margin-top:0in" start="5"
type="1">
<li class="MsoNormal"
style="color:rgb(17,17,17);background:white">
<strong><span style="font-family:Roboto">Confidentiality
and Data Protection</span></strong><span
style="font-family:Roboto">:</span></li>
</ol>
<ol start="5" type="1">
<ol start="1" type="1">
<li class="MsoNormal"
style="color:rgb(17,17,17);background:white">
<span style="font-family:Roboto">Ensure
compliance with data protection
laws.</span></li>
<li class="MsoNormal"
style="color:rgb(17,17,17);background:white">
<span style="font-family:Roboto">Include
confidentiality clauses to protect
sensitive information.</span></li>
</ol>
</ol>
<ol style="margin-top:0in" start="6"
type="1">
<li class="MsoNormal"
style="color:rgb(17,17,17);background:white">
<strong><span style="font-family:Roboto">Intellectual
Property Rights</span></strong><span
style="font-family:Roboto">:</span></li>
</ol>
<ol start="6" type="1">
<ol start="1" type="1">
<li class="MsoNormal"
style="color:rgb(17,17,17);background:white">
<span style="font-family:Roboto">Clarify
the ownership of any intellectual
property created during the
agreement.</span></li>
</ol>
</ol>
<ol style="margin-top:0in" start="7"
type="1">
<li class="MsoNormal"
style="color:rgb(17,17,17);background:white">
<strong><span style="font-family:Roboto">Warranties
and Liability</span></strong><span
style="font-family:Roboto">:</span></li>
</ol>
<ol start="7" type="1">
<ol start="1" type="1">
<li class="MsoNormal"
style="color:rgb(17,17,17);background:white">
<span style="font-family:Roboto">Outline
the warranties provided by the
service provider.</span></li>
<li class="MsoNormal"
style="color:rgb(17,17,17);background:white">
<span style="font-family:Roboto">Define
the liability limits for both
parties.</span></li>
</ol>
</ol>
<ol style="margin-top:0in" start="8"
type="1">
<li class="MsoNormal"
style="color:rgb(17,17,17);background:white">
<strong><span style="font-family:Roboto">Monitoring
and Reporting</span></strong><span
style="font-family:Roboto">:</span></li>
</ol>
<ol start="8" type="1">
<ol start="1" type="1">
<li class="MsoNormal"
style="color:rgb(17,17,17);background:white">
<span style="font-family:Roboto">Establish
how performance will be monitored
and reported.</span></li>
<li class="MsoNormal"
style="color:rgb(17,17,17);background:white">
<span style="font-family:Roboto">Include
provisions for regular review
meetings.</span></li>
</ol>
</ol>
<ol style="margin-top:0in" start="9"
type="1">
<li class="MsoNormal"
style="color:rgb(17,17,17);background:white">
<strong><span style="font-family:Roboto">Dispute
Resolution</span></strong><span
style="font-family:Roboto">:</span></li>
</ol>
<ol start="9" type="1">
<ol start="1" type="1">
<li class="MsoNormal"
style="color:rgb(17,17,17);background:white">
<span style="font-family:Roboto">Specify
the process for resolving disputes.</span></li>
<li class="MsoNormal"
style="color:rgb(17,17,17);background:white">
<span style="font-family:Roboto">Include
mediation or arbitration clauses if
applicable.</span></li>
</ol>
</ol>
<ol style="margin-top:0in" start="10"
type="1">
<li class="MsoNormal"
style="color:rgb(17,17,17);background:white">
<strong><span style="font-family:Roboto">Exit
Management</span></strong><span
style="font-family:Roboto">:</span></li>
</ol>
<ol start="10" type="1">
<ol start="1" type="1">
<li class="MsoNormal"
style="color:rgb(17,17,17);background:white">
<span style="font-family:Roboto">Plan
for the transition of services back
to the company or to another
provider.</span></li>
<li class="MsoNormal"
style="color:rgb(17,17,17);background:white">
<span style="font-family:Roboto">Include
provisions for the transfer of data
and assets.</span></li>
</ol>
</ol>
<p class="MsoNormal"
style="margin-bottom:12pt"><br>
<br>
I trust that you mentioned: "All necessary
legal documents, including agreements,
have been put in place to respect the
separate nature of the two organizations."<br>
Thus I would be interested in its details
as explained in my email.<br>
<br>
Kindest regards,<br>
<br>
Olivier<br>
<br>
<br>
</p>
<div>
<p class="MsoNormal">On 23/09/2024 18:36,
Ilona Levine wrote:</p>
</div>
<blockquote
style="margin-top:5pt;margin-bottom:5pt">
<p class="MsoNormal"><span
style="font-size:11pt">Dear Olivier,</span></p>
<p class="MsoNormal"><span
style="font-size:11pt">I understand
that the nature of your request is to
assist the Chapters Advisory Council
and Chris Locke in preparation to his
session on the communication plan. The
agreement in place since 2018 between
the Foundation and Internet Society
focuses on the legal obligations in
line with the Foundation's role as a
509(a)(3) and therefore, won’t be
useful for that purpose.</span></p>
<p class="MsoNormal"><span
style="font-size:11pt">Best regards,</span></p>
<p class="MsoNormal"><span
style="font-size:11pt">Ilona</span></p>
<p class="MsoNormal"><span
style="font-size:11pt"> </span></p>
<div
style="border-right:none;border-bottom:none;border-left:none;border-top:1pt solid rgb(181,196,223);padding:3pt 0in 0in">
<p class="MsoNormal"><b><span
style="font-family:Calibri,sans-serif;color:black">From:
</span></b><span
style="font-family:Calibri,sans-serif;color:black">Olivier MJ
Crépin-Leblond
<a href="mailto:ocl@gih.com"
target="_blank"
moz-do-not-send="true"><ocl@gih.com></a><br>
<b>Date: </b>Sunday, September 22,
2024 at 8:52 AM<br>
<b>To: </b>Ilona Levine <a
href="mailto:levine@isoc.org"
target="_blank"
moz-do-not-send="true"><levine@isoc.org></a>,
Ted IETF
<a href="mailto:ted.ietf@gmail.com"
target="_blank"
moz-do-not-send="true"><ted.ietf@gmail.com></a><br>
<b>Cc: </b>Chapter Delegates <a
href="mailto:Chapter-delegates@elists.isoc.org" target="_blank"
moz-do-not-send="true"><Chapter-delegates@elists.isoc.org></a>,
Sally Wentworth
<a href="mailto:wentworth@isoc.org"
target="_blank"
moz-do-not-send="true"><wentworth@isoc.org></a><br>
<b>Subject: </b>Re: Follow-up on
Chapters Advisory Council Meeting of
17 September 2024</span></p>
</div>
<div>
<p class="MsoNormal"> </p>
</div>
<p class="MsoNormal"
style="margin-bottom:12pt">Dear Ilona,<br>
<br>
thank you for clarifying that all
necessary legal documents, including
agreements, have been duly executed to
respect the separate nature of the two
organisations.<br>
<br>
I am aware of the publication of the
original IETF Administration LLC
agreements with the Internet Society,
specifically:<br>
<a
href="https://www.ietf.org/media/documents/IETF_Funding_Agreement_-_Executed_-_20201123.pdf"
target="_blank" moz-do-not-send="true">IETF-ISOC
Funding Agreement (2020)</a><br>
<a
href="https://www.ietf.org/media/documents/IETF_ISOC_Funding_Amendment_Amendment_-_20201222.pdf"
target="_blank" moz-do-not-send="true">IETF-ISOC
Funding Agreement Amendment (2020)</a><br>
<a
href="https://www.ietf.org/media/documents/ISOC-IETF_Amended_Funding_Agreement_-_20240103_-_Redacted_Executed.pdf"
target="_blank" moz-do-not-send="true">IETF-ISOC
Funding Agreement Amended and Restated
(2024)</a><br>
<br>
These documents are accessible on the
IETF Administration LLC’s website at <a
href="https://www.ietf.org/administration/overview/" target="_blank"
moz-do-not-send="true"
class="moz-txt-link-freetext">
https://www.ietf.org/administration/overview/</a>.<br>
<br>
Could you kindly confirm whether the
agreements between the Foundation and
the Internet Society are also publicly
available? I have been unable to locate
them on either website.<br>
<br>
I would appreciate it if you could
provide a list of the agreements to
which you refer, including the date of
the agreement, the name of the
agreement, the signatory parties, and a
brief description of each agreement.<br>
<br>
I look forward to your kind response.<br>
<br>
Kindest regards,<br>
<br>
Olivier<br>
<br>
<br>
<br>
</p>
<div>
<p class="MsoNormal">On 20/09/2024
19:48, Ilona Levine wrote:</p>
</div>
<blockquote
style="margin-top:5pt;margin-bottom:5pt">
<p class="MsoNormal"><span
style="font-size:11pt">Hi Olivier,
thank you for your follow up email.
You noted that you are aware of the
tax requirements that apply to
supporting organizations. Mainly,
those requirements relate to
supporting the mission of its
supported entities. In this case,
the Internet Society. </span></p>
<p class="MsoNormal"><span
style="font-size:11pt"> </span></p>
<p class="MsoNormal"><span
style="font-size:11pt">As part of
that support, the Foundation
provides grants to other
organizations that have missions
consistent with the Internet
Society’s in order to fund programs
that further the Internet Society’s
purposes. The Foundation also
engages in activities that support
Internet Society directly. For
example, the Foundation engages in
fundraising and communication
activities for the benefit of the
Internet Society.</span></p>
<p class="MsoNormal"><span
style="font-size:11pt"> </span></p>
<p class="MsoNormal"><span
style="font-size:11pt">As you also
pointed out, the Foundation is a
separate legal entity. It is a
controlled subsidiary of Internet
Society. All necessary legal
documents, including agreements,
have been put in place to respect
the separate nature of the two
organizations.</span></p>
<p class="MsoNormal"><span
style="font-size:11pt"> </span></p>
<p class="MsoNormal"><span
style="font-size:11pt">I trust this
answers your question.</span></p>
<p class="MsoNormal"><span
style="font-size:11pt"> </span></p>
<p class="MsoNormal"><span
style="font-size:11pt">Best regards,</span></p>
<p class="MsoNormal"><span
style="font-size:11pt">Ilona</span></p>
<p class="MsoNormal"><span
style="font-size:11pt"> </span></p>
<div>
<div>
<p class="MsoNormal"><b><span
style="font-size:10pt;font-family:"Hind Regular";color:rgb(12,28,44);background:white">Ilona
Levine,</span></b><span
style="font-size:10pt;font-family:"Hind Regular";color:rgb(12,28,44);background:white"> SVP,
General Counsel and Corporate
Secretary</span></p>
<p class="MsoNormal"><span
style="font-size:10pt;font-family:"Hind Regular";color:rgb(12,28,44);background:white"><a
href="mailto:levine@isoc.org"
title="mailto:levine@isoc.org"
target="_blank"
moz-do-not-send="true"><span
style="color:rgb(5,99,193)">levine@isoc.org</span></a>|
</span><span
style="font-size:10pt;font-family:"Hind Regular";color:rgb(12,28,44)"><br>
<span style="background:white"><a
href="http://internetsociety.org" target="_blank" moz-do-not-send="true">internetsociety.org</a>
| @internetsociety</span></span></p>
<p class="MsoNormal"
style="line-height:13.5pt;background:white"><span
style="font-size:11pt;font-family:Calibri,sans-serif;color:red"><a
href="https://bit.ly/3nUsQmJ"
title="https://bit.ly/3nUsQmJ"
target="_blank"
moz-do-not-send="true"><span
style="font-size:10pt;font-family:"Source Sans Pro",sans-serif;color:red">Donate
today.</span></a></span></p>
<p class="MsoNormal"
style="line-height:13.5pt;background:white"><b><span
style="font-size:10pt;font-family:"Source Sans Pro",sans-serif;color:red">Help
protect the Internet for
everyone.</span></b></p>
<p class="MsoNormal"><span
style="font-family:Calibri,sans-serif;color:black"> </span></p>
<p class="MsoNormal"><span
style="font-size:10pt;font-family:Calibri,sans-serif;color:black"></span></p>
<div><image002.png></div>
<p class="MsoNormal"><span
style="font-size:8pt;font-family:Calibri,sans-serif;color:black">This
communication is the property of
the Internet Society and may
contain confidential or
privileged information.
Unauthorized use of this
communication is strictly
prohibited. If you have
received it in error, please
notify the sender by reply
e-mail and destroy all copies of
the communication and any
attachments.</span></p>
</div>
</div>
<p class="MsoNormal"><span
style="font-size:11pt"> </span></p>
<p class="MsoNormal"><span
style="font-size:11pt"> </span></p>
<p class="MsoNormal"><span
style="font-size:11pt"> </span></p>
<div
style="border-right:none;border-bottom:none;border-left:none;border-top:1pt solid rgb(181,196,223);padding:3pt 0in 0in">
<p class="MsoNormal"><b><span
style="font-family:Calibri,sans-serif;color:black">From:
</span></b><span
style="font-family:Calibri,sans-serif;color:black">Olivier MJ
Crépin-Leblond
<a href="mailto:ocl@gih.com"
target="_blank"
moz-do-not-send="true"><ocl@gih.com></a><br>
<b>Date: </b>Friday, September
20, 2024 at 11:38 AM<br>
<b>To: </b>Ted IETF <a
href="mailto:ted.ietf@gmail.com"
target="_blank"
moz-do-not-send="true"><ted.ietf@gmail.com></a>,
Ilona Levine
<a href="mailto:levine@isoc.org"
target="_blank"
moz-do-not-send="true"><levine@isoc.org></a><br>
<b>Cc: </b>Chapter Delegates <a
href="mailto:Chapter-delegates@elists.isoc.org" target="_blank"
moz-do-not-send="true"><Chapter-delegates@elists.isoc.org></a>,
Sally Wentworth
<a
href="mailto:wentworth@isoc.org"
target="_blank"
moz-do-not-send="true"><wentworth@isoc.org></a><br>
<b>Subject: </b>Re: Follow-up on
Chapters Advisory Council Meeting
of 17 September 2024</span></p>
</div>
<div>
<p class="MsoNormal"> </p>
</div>
<p class="MsoNormal"
style="margin-bottom:12pt">Dear Ted,<br>
<br>
thank you for your follow-up on this
matter. I am aware of the special tax
terms in relation to "supporting
organisations".
<br>
<br>
That being said, the Internet Society
Foundation is a distinct and separate
legal entity to the Internet Society,
irrespective of the relationship
between them. As a result, any
outsourcing task undertaken by one,
for the other entity, would be defined
in a contract, whether written, verbal
or otherwise. If not, there is a lack
of clarity and expectations about the
relationship, which brings potential
liability and risk that both entities
are subjected to, in relation to the
other's actions. Any lawyer would tell
you that it is highly advisable to
have a written contract, if only for
legal protection.<br>
<br>
Thanks for letting me know that you
are travelling. I am copying President
and CEO Sally Wentworth in case you're
unavailable for a length of time.<br>
<br>
Kindest regards,<br>
<br>
Olivier</p>
<div>
<p class="MsoNormal">On 20/09/2024
13:12, Ted Hardie wrote:</p>
</div>
<blockquote
style="margin-top:5pt;margin-bottom:5pt">
<div>
<div>
<div>
<p class="MsoNormal">Hi Olivier,</p>
</div>
<div>
<p class="MsoNormal"> </p>
</div>
<div>
<p class="MsoNormal">A
supporting organization is a
term of art in US tax law,
please see:</p>
</div>
<div>
<p class="MsoNormal"> </p>
</div>
<div>
<p class="MsoNormal"><a
href="https://www.irs.gov/charities-non-profits/charitable-organizations/supporting-organizations-requirements-and-types"
target="_blank"
moz-do-not-send="true"
class="moz-txt-link-freetext">https://www.irs.gov/charities-non-profits/charitable-organizations/supporting-organizations-requirements-and-types</a></p>
</div>
<div>
<p class="MsoNormal"> </p>
</div>
<div>
<p class="MsoNormal">and</p>
</div>
<div>
<p class="MsoNormal"> </p>
</div>
<div>
<p class="MsoNormal"><a
href="https://www.irs.gov/charities-non-profits/section-509a3-supporting-organizations"
target="_blank"
moz-do-not-send="true"
class="moz-txt-link-freetext">https://www.irs.gov/charities-non-profits/section-509a3-supporting-organizations</a></p>
</div>
<div>
<p class="MsoNormal"> </p>
</div>
<div>
<div>
<p class="MsoNormal">Explaining
how the two relate is
complicated enough that
there are legal briefs on
it; I have cc'ed the
Society's chief counsel in
case you would like that
level of detail. The
summary, however, is that a
supporting organization is a
charity because it supports
the charitable purpose of
the main organization. As a
result, it can provide
services to the main
organization under the
special tax rules noted
above.
</p>
</div>
<div>
<p class="MsoNormal"> </p>
</div>
<div>
<p class="MsoNormal">Note that
I am traveling and will
generally be slow to respond
for a few days, but
hopefully the links above
will get you started and
Ilona can provide more
detailed legal information
as needed.</p>
</div>
<div>
<p class="MsoNormal"> </p>
</div>
<div>
<p class="MsoNormal">regards,</p>
</div>
<div>
<p class="MsoNormal"> </p>
</div>
<div>
<p class="MsoNormal">Ted
Hardie</p>
</div>
<div>
<p class="MsoNormal"> </p>
</div>
<div>
<p class="MsoNormal"> </p>
</div>
</div>
</div>
<div>
<div>
<p class="MsoNormal">On Fri, Sep
20, 2024 at 6:24<span
style="font-family:Arial,sans-serif"> </span>AM Olivier MJ
Crépin-Leblond <<a
href="mailto:ocl@gih.com"
target="_blank"
moz-do-not-send="true"
class="moz-txt-link-freetext">ocl@gih.com</a>> wrote:</p>
</div>
<blockquote
style="border-top:none;border-right:none;border-bottom:none;border-left:1pt solid rgb(204,204,204);padding:0in 0in 0in 6pt;margin:5pt 0in 5pt 4.8pt">
<div>
<p class="MsoNormal">Dear Ted,
</p>
<div>
<p class="MsoNormal"
style="margin-bottom:12pt"><br>
During this week’s
Chapters Advisory Council
call, you mentioned that
the Internet Society
Foundation, as a
"supporting organisation"
of the Internet Society,
is managing the
communications department
for the Internet Society.
<br>
<br>
Upon seeking
clarification, you
explained that the
Internet Society
Foundation comprises two
elements: one
philanthropic
(grant-making) and the
other as a "supporting
organisation" of the
Internet Society. "This
implies that many of the
supporting functions for
the Internet Society as a
whole are now part of the
Foundation, primarily
because the Foundation can
provide these services to
the Internet Society at no
cost".<br>
<br>
You further elaborated
that this "arrangement"
allows the Internet
Society to allocate its
budget more effectively.<br>
<br>
I was previously unaware
of this change. Although
the Internet Society
Foundation may have been
designated by the Internet
Society as a "supporting
organisation" of the
Internet Society, it
remains a distinct and
separate legal entity.
Therefore, I assume that
any "outsourcing" of
responsibilities such as
Marketing and/or
Communications would be
defined in a written
"contract for services"
between the Parties
setting out (inter-alia)
the terms, rights, and
obligations of each Party.
Could you please provide
the terms for such an
agreement and any
limitations therein?<br>
<br>
My principal concern lies
in distinguishing between
executing the
Communications Plan and
drafting the
Communications Plan. These
are fundamentally
different tasks and would
undoubtedly be included in
the "contract for
services".
<br>
<br>
The "contract for
services" (together with
any relevant supporting
information) will be
helpful input for both the
Chapters Advisory Council
and also for Chris Locke
and his Team (including
for the current "branding"
presentations) in
preparation for the
promised session from
Chris Locke to the
Chapters Advisory Council.
<br>
<br>
I look forward to your
response and to receiving
a copy of the "contract
for services" agreement,
together with any relevant
supporting information as
requested above.<br>
<br>
Kindest regards,<br>
<br>
Olivier</p>
</div>
</div>
</blockquote>
</div>
</div>
</blockquote>
<p class="MsoNormal"><br>
<br>
<br>
<br>
<br>
</p>
</blockquote>
<p class="MsoNormal"><br>
<br>
<br>
<br>
</p>
</blockquote>
<p class="MsoNormal"> </p>
</blockquote>
<p class="MsoNormal"><br>
<br>
<br>
</p>
</blockquote>
<p class="MsoNormal"> </p>
</blockquote>
<p class="MsoNormal"><br>
<br>
</p>
</div>
<span>_______________________________________________</span><br>
<span>As an Internet Society Chapter Officer you are
automatically subscribed</span><br>
<span>to this list, which is regularly synchronized
with the Internet Society Chapter Portal (AMS): <a
href="https://community.internetsociety.org"
target="_blank" moz-do-not-send="true"
class="moz-txt-link-freetext">https://community.internetsociety.org</a>.</span><br>
<span>-</span><br>
<span>View the Internet Society Code of Conduct: <a
href="https://www.internetsociety.org/become-a-member/code-of-conduct/"
target="_blank" moz-do-not-send="true"
class="moz-txt-link-freetext">https://www.internetsociety.org/become-a-member/code-of-conduct/</a></span><br>
</div>
</blockquote>
</div>
</div>
</div>
_______________________________________________<br>
As an Internet Society Chapter Officer you are automatically
subscribed<br>
to this list, which is regularly synchronized with the
Internet Society Chapter Portal (AMS): <a
href="https://community.internetsociety.org"
rel="noreferrer" target="_blank" moz-do-not-send="true"
class="moz-txt-link-freetext">https://community.internetsociety.org</a>.<br>
-<br>
View the Internet Society Code of Conduct: <a
href="https://www.internetsociety.org/become-a-member/code-of-conduct/"
rel="noreferrer" target="_blank" moz-do-not-send="true"
class="moz-txt-link-freetext">https://www.internetsociety.org/become-a-member/code-of-conduct/</a><br>
</blockquote>
</div>
<br>
<fieldset class="moz-mime-attachment-header"></fieldset>
<pre wrap="" class="moz-quote-pre">_______________________________________________
As an Internet Society Chapter Officer you are automatically subscribed
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View the Internet Society Code of Conduct: <a class="moz-txt-link-freetext" href="https://www.internetsociety.org/become-a-member/code-of-conduct/">https://www.internetsociety.org/become-a-member/code-of-conduct/</a>
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