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Dear Ted,<br>
<br>
Thank you for explaining the process by which the Internet Society
Board of Trustees reached its decision. I question the
appropriateness of this process, given the formal nature of the
request made by the Chapter Advisory Council, which included a vote
and extensive documentation.<br>
<br>
Could you please clarify the rationale behind the decision not
requiring a formal resolution? Is it not customary for the Board to
formally endorse or reject formal Advice upon receipt? What measures
of accountability does the Board have in its decisions if they are
based on informal processes that lack transparency and traceability?
Considering the fiduciary responsibilities of all Board members, how
many other decisions of the Board are subjected to this “informal”
process, of which non-Board members were previously unaware?<br>
<br>
Finally, will you be formally notifying the Chair of the Chapter
Advisory Council, along with her Council Board members, of the
rejection of the Chapter Advisory Council’s Advice?<br>
<br>
Kind regards,<br>
<br>
Olivier Crépin-Leblond<br>
<br>
<br>
<div class="moz-cite-prefix">On 13/09/2024 12:36, Ted Hardie wrote:<br>
</div>
<blockquote type="cite"
cite="mid:CA+9kkMBDJ0FOwhEzQuWgVXDjQFjQ789VBdL1iS2ukR=LHpO_jQ@mail.gmail.com">
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<div class="gmail_default" style="font-size:small">Hi Olivier,</div>
<div class="gmail_default" style="font-size:small"><br>
</div>
<div class="gmail_default" style="font-size:small">The board has
an active mailing list and informal meetings once a month
(though August's meeting did not occur this year because of
low availability). The discussion took place mostly on the
mailing list, along with trustees' edits of a proposal using
online tools. Because this response did not require a
resolution, confirmation of agreement was assessed on the list
and confirmed at the September informal meeting, earlier this
week. None of those methods generate minutes in the formal
sense, but I can confirm that there was consensus for the
response.<br>
</div>
<div class="gmail_default" style="font-size:small"><br>
</div>
<div class="gmail_default" style="font-size:small">regards,</div>
<div class="gmail_default" style="font-size:small"><br>
</div>
<div class="gmail_default" style="font-size:small">Ted Hardie<br>
</div>
</div>
<br>
<div class="gmail_quote">
<div dir="ltr" class="gmail_attr">On Fri, Sep 13, 2024 at
12:16 PM Olivier MJ Crépin-Leblond <<a
href="mailto:ocl@gih.com" moz-do-not-send="true"
class="moz-txt-link-freetext">ocl@gih.com</a>> wrote:<br>
</div>
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style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex">
<div>
<div
aria-label="Sent by Copilot: Certainly! Here is a more formal and legally phrased version:
---
**Dear Ted,**
I acknowledge receipt of your response, which I have reviewed with interest.
The Chapter Advisory Council submitted its request on 17 July 2024. The Board, through its Chair, issued its response on 13 September 2024.
Upon reviewing the list of ISOC Board Meetings available at [Internet Society Board of Trustees Meetings](https://www.internetsociety.org/board-of-trustees/meetings/), I have not identified any meetings of the ISOC Board of Trustees occurring between these dates.
Given that this decision was made by the Board, I kindly request the following:
- The minutes of the meeting during which the Board decided not to reinstate the ISOC.LIVE video production, editing, and archiving services.
Yours sincerely,
Olivier Crépin-Leblond
---
Would you like any further adjustments?">
<div>
<div>Dear Ted,<br>
<br>
I acknowledge receipt of your response, which I have
reviewed with interest.
<p>The Chapter Advisory Council submitted its formal
request on 17 July 2024. The Board, through its
Chair, issued its, I assume, formal response on 13
September 2024.</p>
<p>Upon reviewing the list of ISOC Board Meetings
available at <a
href="https://www.internetsociety.org/board-of-trustees/meetings/"
target="_blank" moz-do-not-send="true">Internet
Society Board of Trustees Meetings</a>, I have not
identified any meetings of the ISOC Board of
Trustees occurring between these dates.</p>
<p>Given that this decision was made by the Board, I
kindly request the following:</p>
<ul>
<li>The minutes of the meeting during which the
Board decided not to reinstate the ISOC.LIVE video
production, editing, and archiving services.</li>
</ul>
<p>Warmest regards,</p>
<p>Olivier Crépin-Leblond</p>
</div>
</div>
</div>
<br>
<br>
<div>On 13/09/2024 09:17, Ted Hardie via Chapter-delegates
wrote:<br>
</div>
<blockquote type="cite">
<div dir="ltr">
<div class="gmail_default" style="font-size:small">
<p dir="ltr"
style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"
id="m_-1298471776895760914gmail-docs-internal-guid-7f64471f-7fff-92a0-4be1-1dfeef638eb1"><span
style="font-size:11pt;font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">Dear colleagues,</span></p>
<br>
<p dir="ltr"
style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span
style="font-size:11pt;font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">One of the items in your recent advice to the board was a request that the "ISOC funding for the ISOC.LIVE video production, editing, and archiving services should be reinstated, as well as ISOC.LIVE should be financially supported by ISOC on an ongoing basis." </span></p>
<br>
<p dir="ltr"
style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span
style="font-size:11pt;font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">The board's role here is to set the direction for the organization by establishing strategic goals; the details of the communication plan are a part of the staff execution of those goals. During the budget analysis of 2023, the communications team analyzed the effectiveness of specific streaming approaches and found that community engagement was driven primarily by on-demand viewing. This matches a broader shift common to mainstream programming. As a result of this analysis, the communications plan shifted away from a retainer-based contract for live streaming to a project-based funding model for future work. </span></p>
<br>
<p dir="ltr"
style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span
style="font-size:11pt;font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">This was a staff management decision, taken with due care and analysis. The board's role is to assess whether the overall communications plan is effective in meeting the strategic goals; it does not direct the staff to use specific contract types or contractors. If the needs of the communications plan change again to require live streaming on a full-time basis, the board is confident that the staff will issue the appropriate RFP and conduct the appropriate analysis of the submissions. </span></p>
<br>
<p dir="ltr"
style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span
style="font-size:11pt;font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">The project-based funding model remains available, and chapters may, of course, fund specific live streaming events using chapter funds or Beyond The Net grants. Any analysis of the effectiveness of those live streaming events would be valuable data for any future considerations of the engagement model.</span></p>
<br>
<p dir="ltr"
style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span
style="font-size:11pt;font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">The board thanks the ChaC for its attention to the communications plan, and we look forward to continued discussion of how to engage the broader community in the mission of the society. </span></p>
<br>
<p dir="ltr"
style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span
style="font-size:11pt;font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">Best regards,</span></p>
</div>
<div class="gmail_default" style="font-size:small"><br>
</div>
<div class="gmail_default" style="font-size:small">Ted
Hardie</div>
<div class="gmail_default" style="font-size:small">for
the Board<br>
</div>
<div class="gmail_default" style="font-size:small"><br>
<br>
<br>
<br>
</div>
</div>
<br>
<fieldset></fieldset>
<pre>_______________________________________________
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-
View the Internet Society Code of Conduct: <a
href="https://www.internetsociety.org/become-a-member/code-of-conduct/"
target="_blank" moz-do-not-send="true"
class="moz-txt-link-freetext">https://www.internetsociety.org/become-a-member/code-of-conduct/</a>
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