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    Dear Greg,<br>
    <br>
    thank you for these very helpful comments.<br>
    <br>
    Whilst I agree with the points you have made, there is one bit that
    I would interpret differently, where you says:<br>
    <br>
    "<font face="verdana, sans-serif"><b>Unless there is ambiguity in
        how the poll was posed to the ChAC, I think it's highly likely
        that it should be considered a formal vote.</b> "</font><br>
    <br>
    There is ambiguity because the Poll that was emailed to the ChAC
    delegates was labelled a "consensus call", which some could debate
    it is not.<br>
    <br>
    The many differing opinions expressed as to the intention and
    interpretation of the rules as to the correct “process” required to
    be followed in this matter in order to comply with the procedures as
    drafted could give rise to a claim that the procedures are defective
    and that the decisions taken in this matter which rely on these
    rules are null and void.<br>
    <br>
    The scale of
    the differing interpretations as to meaning could also be considered
    as supporting
    a “serious procedural defect” claim.<br>
    <br>
    I asked Richard Hill, prior ChAC Chair and also drafter of some of
    earlier drafts of the rules. In his view, "there was consensus, and,
    a fortiori, rough consensus, so there was no reason to call a vote.
    It seems to me that the vote, being unnecessary, is null and void."<br>
    <br>
    My view is that the only option for next steps is “start again”
    without delay and make sure that everyone understands the rules they
    are following for this purpose. This means restarting by calling a
    new Chapter Advisory Council meeting and performing a consensus call
    during that meeting. This appears to agree with your highlighted
    option.<br>
    <br>
    As a second stage, clearly there needs to be a review of the wording
    of the Chapter Advisory Council Procedures in order to ensure that
    they clearly state what the approved procedures require to be
    followed. One thing that everyone appears to agree on is that there
    are some conflicting, confusing clauses.<br>
    <br>
    Kindest regards,<br>
    <br>
    Olivier<br>
    <br>
    <br>
    <br>
    <br>
    <br>
    <div class="moz-cite-prefix">On 08/07/2024 09:20, Greg Shatan via
      Chapter-delegates wrote:<br>
    </div>
    <blockquote type="cite"
cite="mid:CAGQ5VrUPToOCLRjyiFvH4HfsE0nvZp6qohCbM0SEpHJ5=b_HvA@mail.gmail.com">
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          style="font-family:verdana,sans-serif">All,</div>
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          style="font-family:verdana,sans-serif">I have a few comments
          in my personal capacity (i.e., not as ChAC-SC Secretary),
          going from general to more specific comments.</div>
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          style="font-family:verdana,sans-serif">First, per our Charter,
          our "primary purpose" is "to channel and facilitate advice and
          recommendations ... in a bottom-up manner." (Charter, Section
          2.1)  In order to carry out that purpose, we must have clear
          and readily implementable methods of deciding what advice
          and/or recommendations we are giving. We also need to be
          mindful that how we do things needs to follow (and not be
          inconsistent with) the Charter and the Rules & Procedures
          (R&P). </div>
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          style="font-family:verdana,sans-serif">The Charter and the
          R&P both speak to the issue of decision-making.  The
          Charter is our foundational document and, as such, should be
          given priority in the case of a direct conflict between the
          Charter and R&P; however, the Charter specifically
          describes one of the primary functions of the R&P is to
          set out "decision-making processes." (Charter, Section 8.2).
          Section 10 of the R&P states that "in any case of
          ambiguity ... and in the interpretation of the Chapters AC
          [R&P] and the Chapters AC Charter, the provision of the
          latter shall prevail."</div>
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        <div class="gmail_default" style=""><font
            face="verdana, sans-serif">As noted previously, the Charter
            states in Section 7.5 that "[t]he Chapters AC ... shall
            normally take decisions by consensus among participants.
            Formal votes, which shall be by a majority of those present
            at the meeting, are only to be used if rough consensus
            cannot be reached after reasonable effort."  Section 7.5
            only deals with formal votes taken at meetings; it is silent
            with regard to formal votes taken at any other time. Section
            7.7 states that "[f]or all meetings of the Chapters AC, the
            quorum shall be the one defined in the [R&P]." Section 5
            of the R&P states that "[f]or all meetings of the
            Chapters AC, the quorum shall be fifteen per cent (15%) of
            the total number of </font><span
            style="font-family:verdana,sans-serif">Chapters AC
            Representatives with voting rights as the time the quorum is
            determined." In addition, the quorum must include at least
            one Rep from each ISOC Global region.</span></div>
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        <div class="gmail_default" style=""><span
            style="font-family:verdana,sans-serif">Section 6 of the
            R&P ("Other decisions") provides more detail regarding
            decision-making processes.  Section 6 begins by emphasizing
            that "</span><font face="verdana, sans-serif">based on
            Section 7 of the said Charter, decisions of the Chapters AC
            ... shall normally be made by consensus among
            Representatives."  Section 6 goes on to state that "[f]ormal
            electronic votes, which shall be by a majority of those with
            rights to vote, are only to be used if rough consensus
            cannot be achieved after reasonable effort."  Section 6 does
            not distinguish between formal votes at meetings and formal
            votes taken at any other time; it is written to cover all
            voting scenarios.  </font></div>
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            face="verdana, sans-serif"><br>
          </font></div>
        <div class="gmail_default" style=""><font
            face="verdana, sans-serif">The language of Section 6 creates
            a direct conflict between Section 7.5 of the Charter and
            Section 6 of the R&P, at least with regards to votes at
            meetings: Section 7.5 states that such a vote "shall be by a
            majority of those present at the meeting," while Section 6
            says that votes "shall be a majority of those with rights to
            vote."  Section 6 leads to a very different result than
            Section 7.5 when applied to votes at meetings.  For example,
            if there are 101 Representatives with voting rights, a
            meeting would be quorate with as few as 16 Representatives.
            If a ChAC meeting takes place with 16 Reps, a majority vote
            can be achieved with 9 votes (or more). Those 9 votes
            represent only 9% of all Representatives.  In contrast,
            under Section 6, a vote at that meeting will only succeed if
            at least 51 Representatives vote in favor. The fact that the
            meeting is quorate (which typically means that the meeting
            can be used to make decisions) does not seem to matter. 
            There is no way that both of these provisions can be given
            meaning when applied to a formal vote at a meeting. Based on
            Section 10 of the R&P, it is clear that Section 7.5 of
            the Charter will prevail, and the rule in Section 6 of the
            R&P will be disregarded.</font></div>
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            face="verdana, sans-serif"><br>
          </font></div>
        <div class="gmail_default" style=""><font
            face="verdana, sans-serif">For votes outside of meetings,
            the result is far less clear.  Since Section 7.5 only
            applies to meetings, there is no direct conflict between
            Section 7.5 and Section 6.  However, there is still a
            peculiar result (i.e., votes at meetings can carry with less
            than 10% of the total number of Reps with rights to vote,
            but votes outside of meetings will only carry if at least
            51% of the total number of Reps with rights to vote cast
            their votes in favor). Without a specific statement that
            this result was intended, I have to believe this result is a
            mistake and was not intended.  Is this an "ambiguity" such
            that Section 10 of the R&P dictates that the Charter
            must prevail?  Unfortunately, I don't think it is -- even
            though it is (in my view) a "clear error."</font></div>
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          </font></div>
        <div class="gmail_default" style=""><font
            face="verdana, sans-serif">So where does that leave us? 
            Here are my thoughts:</font></div>
        <div class="gmail_default" style="">
          <ul>
            <li><font face="verdana, sans-serif">We need to revise the
                R&P and/or the Charter to eliminate this absurd
                result, and have clear rules regarding votes at meetings
                and at other times.  If there is a reason to have
                different rules (and different outcomes), the differing
                rules need to be clearly states and the reason for the
                difference also needs to be clearly stated.</font></li>
            <li><font face="verdana, sans-serif">In my mind, there is an
                open question: <b>Did the ChAC make a reasonable effort
                  to achieve a rough consensus</b>?  This is a necessary
                predicate to a formal vote; if we did not do so, the
                formal vote violates the Charter and R&P and is most
                likely invalid.  <b>I am far from sure that we made the
                  required "reasonable effort" to reach consensus before
                  shifting to the Surveymonkey poll.</b></font></li>
            <li><font face="verdana, sans-serif">Did the Surveymonkey
                poll constitute a "formal vote"?  The term "formal vote"
                is not defined in the Charter or the R&P; however,
                it is reasonable to say that it refers to any vote that
                is used to make a decision within any deliberative
                body.  I think it's also fair to say that a "formal
                vote" is meant to contrast with surveys, polls and other
                actions that are intended to "take the temperature of
                the room," "get a sense of where we are," "gauge
                interest" but that are not intended to have the vote
                result be recognized as the decision of the body. <b>Unless
                  there is ambiguity in how the poll was posed to the
                  ChAC, I think it's highly likely that it should be
                  considered a formal vote.</b>  </font></li>
            <li><font face="verdana, sans-serif"><b>We do have some
                  options:</b></font></li>
            <ul>
              <li><font face="verdana, sans-serif">Section 6 of the
                  R&P provides more flexibility in decision-making
                  than the discussion of consensus vs. formal vote would
                  indicate: Decisions regarding advice and
                  recommendations can "be made in person and/or by any
                  means of electronic communication (e.g. email, text
                  messages applications, electronic voting systems,
                  remote audio/video conferencing platforms, among
                  others."  Any of these methods can be used to arrive
                  at consensus (or to take a formal vote, as long as the
                  process is "open and transparent").</font></li>
              <li><font face="verdana, sans-serif"><b>As a result (and
                    considering the rule regarding consensus efforts
                    before voting), we could turn back to any of these
                    other methods or to a meeting to make a consensus
                    decision and use that consensus decision as the
                    basis for giving formal advice to the BoT,
                    essentially superseding this vote result.</b></font></li>
              <li><font face="verdana, sans-serif">I think the current
                  result is technically correct, but I think that is
                  unfair and unfortunate and does not represent the
                  intentions of the active ChAC membersx.  It's clear
                  that both proposals had strong backing; diluting that
                  by casting that as a recommendation rather than advice
                  weakens the result and leaves its intended result less
                  likely to be achieved.</font></li>
            </ul>
          </ul>
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        <div class="gmail_default" style=""><font
            face="verdana, sans-serif">Apologies for the TL,DR nature of
            this email, but I did want to be as detailed as I could be
            (at 3 am) to get these thoughts.</font></div>
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            face="verdana, sans-serif"><br>
          </font></div>
        <div class="gmail_default" style=""><font
            face="verdana, sans-serif">Best regards,</font></div>
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            face="verdana, sans-serif"><br>
          </font></div>
        <div class="gmail_default" style=""><font
            face="verdana, sans-serif">Greg</font></div>
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            face="verdana, sans-serif"> </font></div>
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      <br>
      <div class="gmail_quote">
        <div dir="ltr" class="gmail_attr">On Sun, Jul 7, 2024 at 6:19 PM
          Christopher Hawker via Chapter-delegates <<a
            href="mailto:chapter-delegates@elists.isoc.org"
            moz-do-not-send="true" class="moz-txt-link-freetext">chapter-delegates@elists.isoc.org</a>>
          wrote:<br>
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                For clarity, 7.5 reads as follows:</div>
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                  <i>The Chapters AC, the Steering Committee and
                    Sub­committees shall normally take decisions by
                    consensus among participants. Formal votes, which
                    shall be by a majority of those present at the
                    meeting, are only to be used if rough consensus
                    cannot be reached after reasonable effort.</i></div>
              </blockquote>
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                <i><br>
                </i></div>
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                Section 7 of the Charter refers to meetings held by the
                ChAC. This poll was not held during a meeting therefore
                7.5 does not apply. If you wanted to go down this route,
                you could rely on 7.2 and gather support from another 9
                chapters through a petition to the Chair to call a
                meeting at which consensus could be sought or a formal
                vote if rough consensus cannot be reached (s7.5).</div>
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                I understand the concern and fully support the two
                proposals, however, there is no point in arguing
                semantics regarding the definition of words.</div>
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                <br>
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                Regards,</div>
              <div
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                Christopher Hawker</div>
              <hr style="display:inline-block;width:98%">
              <div id="m_-1004870928560394007divRplyFwdMsg" dir="ltr"><font
                  style="font-size:11pt" face="Calibri, sans-serif"
                  color="#000000"><b>From:</b> Eduardo Diaz <<a
                    href="mailto:eduardodiazrivera@gmail.com"
                    target="_blank" moz-do-not-send="true"
                    class="moz-txt-link-freetext">eduardodiazrivera@gmail.com</a>><br>
                  <b>Sent:</b> Monday, July 8, 2024 1:28 AM<br>
                  <b>To:</b> Christopher Hawker <<a
                    href="mailto:chris@thesysadmin.au" target="_blank"
                    moz-do-not-send="true" class="moz-txt-link-freetext">chris@thesysadmin.au</a>><br>
                  <b>Cc:</b> Greg Shatan <<a
                    href="mailto:greg@isoc-ny.org" target="_blank"
                    moz-do-not-send="true" class="moz-txt-link-freetext">greg@isoc-ny.org</a>>;
                  <a
href="mailto:0F9Dn000000QayiKAC@post.dn-71ceimaa.usa576.chatter.salesforce.com"
                    target="_blank" moz-do-not-send="true"
                    class="moz-txt-link-freetext">0F9Dn000000QayiKAC@post.dn-71ceimaa.usa576.chatter.salesforce.com</a>
                  <<a
href="mailto:0F9Dn000000QayiKAC@post.dn-71ceimaa.usa576.chatter.salesforce.com"
                    target="_blank" moz-do-not-send="true"
                    class="moz-txt-link-freetext">0F9Dn000000QayiKAC@post.dn-71ceimaa.usa576.chatter.salesforce.com</a>>;
                  ISOC Chapter Delegates <<a
                    href="mailto:chapter-delegates@elists.isoc.org"
                    target="_blank" moz-do-not-send="true"
                    class="moz-txt-link-freetext">chapter-delegates@elists.isoc.org</a>><br>
                  <b>Subject:</b> Re: [Chapter-delegates] The results of
                  the recent polls regarding two issues from the Puerto
                  Rico Chapter and the proposed test for transmission to
                  the BoT.</font>
                <div> </div>
              </div>
              <div>
                <div dir="ltr">
                  <div dir="ltr">
                    <div
style="font-family:verdana,sans-serif;font-size:large">
                      See my comments below:</div>
                    <div
style="font-family:verdana,sans-serif;font-size:large">
                      <br>
                    </div>
                    <div
style="font-family:verdana,sans-serif;font-size:large">
                      <br>
                    </div>
                  </div>
                  <br>
                  <div>
                    <div dir="ltr">On Sun, Jul 7, 2024 at 10:54 AM
                      Christopher Hawker <<a
                        href="mailto:chris@thesysadmin.au"
                        target="_blank" moz-do-not-send="true"
                        class="moz-txt-link-freetext">chris@thesysadmin.au</a>>
                      wrote:<br>
                    </div>
                    <blockquote
style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex">
                      <div>
                        <div dir="ltr">
                          <div
style="font-family:Aptos,Aptos_EmbeddedFont,Aptos_MSFontService,Calibri,Helvetica,sans-serif;font-size:12pt;color:rgb(0,0,0)">
                            Hello Ed,</div>
                          <div
style="font-family:Aptos,Aptos_EmbeddedFont,Aptos_MSFontService,Calibri,Helvetica,sans-serif;font-size:12pt;color:rgb(0,0,0)">
                            <br>
                          </div>
                          <div
style="font-family:Aptos,Aptos_EmbeddedFont,Aptos_MSFontService,Calibri,Helvetica,sans-serif;font-size:12pt;color:rgb(0,0,0)">
                            A majority (according to the Meriam-Webster
                            Dictionary) is defined as "a number or
                            percentage equaling more than half of a
                            total", in this case as there were 101
                            chapters with a "right to vote" this
                            majority number would be 51 (as this is more
                            than 50% of the eligible voting chapters),
                            i.e. a minimum of 51 chapters must have
                            voted "YES" in order to request a formal
                            response from the Board of Trustees. As this
                            requirement was not met, the ChAC-SC is
                            unable to request a formal response. Having
                            said that, as Cheryl has advised given that
                            a majority was reached in the number of
                            respondents, they proposed sending a
                            recommendation to the BoT.</div>
                          <blockquote
style="margin-left:0.8ex;padding-left:1ex;border-left:3px solid rgb(200,200,200)">
                            <div
style="font-family:Aptos,Aptos_EmbeddedFont,Aptos_MSFontService,Calibri,Helvetica,sans-serif;font-size:12pt;color:rgb(0,0,0)">
                              The term "majority" is not explicitly
                              defined in the Rules and Procedures and is
                              thus subject to interpretation, creating
                              ambiguity.</div>
                          </blockquote>
                          <div
style="font-family:Aptos,Aptos_EmbeddedFont,Aptos_MSFontService,Calibri,Helvetica,sans-serif;font-size:12pt;color:rgb(0,0,0)">
                            In order to avoid interpretation and
                            ambiguity, it would be an argument/defense
                            to use the definition of a word from a
                            recognised and published dictionary (e.g.
                            Collins, Oxford, Meriam-Webster).</div>
                          <div
style="font-family:Aptos,Aptos_EmbeddedFont,Aptos_MSFontService,Calibri,Helvetica,sans-serif;font-size:12pt;color:rgb(0,0,0)">
                            <br>
                          </div>
                          <div
style="font-family:Aptos,Aptos_EmbeddedFont,Aptos_MSFontService,Calibri,Helvetica,sans-serif;font-size:12pt;color:rgb(0,0,0)">
                            As you said, 7.5 of the ChAC charter reads:
                            "Formal votes, which shall be by a majority
                            of those present at the meeting, are only to
                            be used if rough consensus cannot be
                            reached". This poll/vote was not taken
                            during a meeting; it was an email sent out
                            to chapters who were entitled to cast a vote
                            in the poll. As such, 7.5 does not apply.</div>
                        </div>
                      </div>
                    </blockquote>
                    <div><br>
                    </div>
                    <div><i><font face="verdana, sans-serif"><font
                            size="4">Comment by -ed: </font></font></i><span
                        style="color:rgb(0,0,0)"><i><font size="4"
                            face="verdana, sans-serif">Section 7.5
                            should have been followed from the
                            beginning. According to Section 7.5, the
                            process requires holding a meeting to
                            discuss the proposals and attempt to reach a
                            rough consensus. If rough consensus is not
                            reached during that meeting, a formal vote
                            should be taken at the same meeting. The
                            concept of a "consensus poll" does not exist
                            in any ChAC governing documents.</font></i></span></div>
                    <p style="color:rgb(0,0,0)"><i><font size="4"
                          face="verdana, sans-serif">Section 10 of the
                          ChAC Charter was included to address
                          ambiguities. We must look into the governing
                          documents for proper definitions given the
                          context of the ChAC, not rely on a dictionary.</font></i></p>
                    <div
style="font-family:verdana,sans-serif;font-size:large">
                      <br>
                    </div>
                    <blockquote
style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex">
                      <div>
                        <div dir="ltr">
                          <blockquote
style="margin-left:0.8ex;padding-left:1ex;border-left:3px solid rgb(200,200,200)">
                            <div
style="font-family:Aptos,Aptos_EmbeddedFont,Aptos_MSFontService,Calibri,Helvetica,sans-serif;font-size:12pt;color:rgb(0,0,0)">
                              Therefore, the consensus poll, equated
                              here to a formal vote, is valid under
                              Section 7.5 of the ChAC Charter.</div>
                          </blockquote>
                          <div
style="font-family:Aptos,Aptos_EmbeddedFont,Aptos_MSFontService,Calibri,Helvetica,sans-serif;font-size:12pt;color:rgb(0,0,0)">
                            This is not the case. This is not a valid
                            vote under 7.5 of the ChAC charter as this
                            poll/vote was not taken during a ChAC
                            meeting.</div>
                          <div
style="font-family:Aptos,Aptos_EmbeddedFont,Aptos_MSFontService,Calibri,Helvetica,sans-serif;font-size:12pt;color:rgb(0,0,0)">
                            <br>
                          </div>
                          <div
style="font-family:Aptos,Aptos_EmbeddedFont,Aptos_MSFontService,Calibri,Helvetica,sans-serif;font-size:12pt;color:rgb(0,0,0)">
                            While there was strong support from those
                            who did vote/poll, it does not meet the
                            requirements to trigger a formal reply from
                            the BoT. Having said this (and as mentioned
                            earlier), the ChAC-SC recognises the strong
                            support from those who voted and as a result
                            will request a reply from the BoT. Unless a
                            new vote/poll is held and it is verified
                            that each eligible voting chapter has
                            received their virtual ballot paper, this is
                            as good as it's going to get.</div>
                          <div
style="font-family:Aptos,Aptos_EmbeddedFont,Aptos_MSFontService,Calibri,Helvetica,sans-serif;font-size:12pt;color:rgb(0,0,0)">
                            <br>
                          </div>
                          <div
style="font-family:Aptos,Aptos_EmbeddedFont,Aptos_MSFontService,Calibri,Helvetica,sans-serif;font-size:12pt;color:rgb(0,0,0)">
                            Regards,<br>
                            Christopher Hawker</div>
                          <div
style="font-family:Aptos,Aptos_EmbeddedFont,Aptos_MSFontService,Calibri,Helvetica,sans-serif;font-size:12pt;color:rgb(0,0,0)">
                            <br>
                          </div>
                          <div
style="font-family:Aptos,Aptos_EmbeddedFont,Aptos_MSFontService,Calibri,Helvetica,sans-serif;font-size:12pt;color:rgb(0,0,0)">
                            P.S. To avoid any ambiguity, I do not have
                            an opinion regarding challenging the
                            interpretation of the polling results and
                            this email is simply to clarify some
                            definitions, which may make things easier to
                            understand. I am also not affiliated with
                            the ChAC-SC, BoT, or any other ISOC
                            mechanism other than my position on the
                            board for the Australian chapter. This is
                            also sent in my personal capacity.</div>
                          <hr style="display:inline-block;width:98%">
                          <div
id="m_-1004870928560394007x_m_-2819615387879344775divRplyFwdMsg"
                            dir="ltr"><font style="font-size:11pt"
                              face="Calibri, sans-serif" color="#000000"><b>From:</b>
                              Chapter-delegates <<a
href="mailto:chapter-delegates-bounces@elists.isoc.org" target="_blank"
                                moz-do-not-send="true"
                                class="moz-txt-link-freetext">chapter-delegates-bounces@elists.isoc.org</a>>
                              on behalf of Eduardo Diaz via
                              Chapter-delegates <<a
href="mailto:chapter-delegates@elists.isoc.org" target="_blank"
                                moz-do-not-send="true"
                                class="moz-txt-link-freetext">chapter-delegates@elists.isoc.org</a>><br>
                              <b>Sent:</b> Monday, July 8, 2024 12:10 AM<br>
                              <b>To:</b> Greg Shatan <<a
                                href="mailto:greg@isoc-ny.org"
                                target="_blank" moz-do-not-send="true"
                                class="moz-txt-link-freetext">greg@isoc-ny.org</a>><br>
                              <b>Cc:</b> <a
href="mailto:0F9Dn000000QayiKAC@post.dn-71ceimaa.usa576.chatter.salesforce.com"
                                target="_blank" moz-do-not-send="true"
                                class="moz-txt-link-freetext">
0F9Dn000000QayiKAC@post.dn-71ceimaa.usa576.chatter.salesforce.com</a>
                              <<a
href="mailto:0F9Dn000000QayiKAC@post.dn-71ceimaa.usa576.chatter.salesforce.com"
                                target="_blank" moz-do-not-send="true"
                                class="moz-txt-link-freetext">0F9Dn000000QayiKAC@post.dn-71ceimaa.usa576.chatter.salesforce.com</a>>;
                              ISOC Chapter Delegates <<a
href="mailto:chapter-delegates@elists.isoc.org" target="_blank"
                                moz-do-not-send="true"
                                class="moz-txt-link-freetext">chapter-delegates@elists.isoc.org</a>><br>
                              <b>Subject:</b> Re: [Chapter-delegates]
                              The results of the recent polls regarding
                              two issues from the Puerto Rico Chapter
                              and the proposed test for transmission to
                              the BoT.</font>
                            <div> </div>
                          </div>
                          <div>
                            <div dir="ltr">
                              <div dir="ltr">
                                <div
style="font-family:verdana,sans-serif;font-size:large">
                                  <p
style="margin:0in;font-size:medium;font-family:Aptos,sans-serif;color:rgb(0,0,0)">
                                    Dear ChAC-SC,</p>
                                  <p
style="margin:0in;font-size:medium;font-family:Aptos,sans-serif;color:rgb(0,0,0)">
                                    <br>
                                  </p>
                                  <p
style="margin:0in;font-size:medium;font-family:Aptos,sans-serif;color:rgb(0,0,0)">
                                    ISOC Puerto Rico Board formally
                                    challenges the interpretation of the
                                    recent polling results regarding the
                                    two proposals submitted by our
                                    chapter to the ChAC-SC. The current
                                    stance, which prevents these
                                    proposals from being sent as formal
                                    advice due to an alleged
                                    insufficient participation level, is
                                    based on a misinterpretation of our
                                    governing documents.</p>
                                  <p
style="margin:0in;font-size:medium;font-family:Aptos,sans-serif;color:rgb(0,0,0)">
                                     </p>
                                  <p
style="margin:0in;font-size:medium;font-family:Aptos,sans-serif;color:rgb(0,0,0)">
                                    The phrase “…which shall be by a
                                    majority of those with rights to
                                    vote…” in Section 6 of the ChAC
                                    Rules and Procedures (ChAC RoPs) was
                                    intended to include only chapters in
                                    good standing with a designated ChAC
                                    delegate. The term "majority" is not
                                    explicitly defined in the Rules and
                                    Procedures and is thus subject to
                                    interpretation, creating ambiguity.
                                    Section 10 of the same document
                                    addresses such ambiguities: “In any
                                    case of ambiguity... the provision
                                    of the [ChAC] Charter shall
                                    prevail.”</p>
                                  <p
style="margin:0in;font-size:medium;font-family:Aptos,sans-serif;color:rgb(0,0,0)">
                                     </p>
                                  <p
style="margin:0in;font-size:medium;font-family:Aptos,sans-serif;color:rgb(0,0,0)">
                                    The ChAC Charter (ChAC C), Section
                                    7.5, clearly states: “Formal votes,
                                    which shall be by a majority of
                                    those present at the meeting, are
                                    only to be used if rough consensus
                                    cannot be reached.” This means the
                                    participants, not the entire
                                    electorate, are counted for formal
                                    votes.</p>
                                  <p
style="margin:0in;font-size:medium;font-family:Aptos,sans-serif;color:rgb(0,0,0)">
                                     </p>
                                  <p
style="margin:0in;font-size:medium;font-family:Aptos,sans-serif;color:rgb(0,0,0)">
                                    Therefore, the consensus poll,
                                    equated here to a formal vote, is
                                    valid under Section 7.5 of the ChAC
                                    Charter. Both proposals received
                                    majority support from those who
                                    participated, thus meeting the
                                    requirements for formal advice
                                    submission. Treating these as
                                    recommendations undermines the
                                    Charter’s intent.</p>
                                  <p
style="margin:0in;font-size:medium;font-family:Aptos,sans-serif;color:rgb(0,0,0)">
                                     </p>
                                  <span
style="color:rgb(0,0,0);font-size:12pt;font-family:Aptos,sans-serif">ISOC
                                    Puerto Rico Board insists that both
                                    proposals be transmitted to the ISOC
                                    Board as formal advice. </span><br>
                                </div>
                                <div
style="font-family:verdana,sans-serif;font-size:large"><span
style="color:rgb(0,0,0);font-size:12pt;font-family:Aptos,sans-serif"><br>
                                  </span></div>
                                <div
style="font-family:verdana,sans-serif;font-size:large"><span
style="color:rgb(0,0,0);font-size:12pt;font-family:Aptos,sans-serif">-ed</span></div>
                              </div>
                              <br>
                              <div>
                                <div dir="ltr">On Thu, Jul 4, 2024 at
                                  7:29 PM Cheryl Langdon-Orr via
                                  Chapter-delegates <<a
href="mailto:chapter-delegates@elists.isoc.org" target="_blank"
                                    moz-do-not-send="true"
                                    class="moz-txt-link-freetext">chapter-delegates@elists.isoc.org</a>>
                                  wrote:<br>
                                </div>
                                <blockquote
style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex">
                                  <div dir="ltr">
                                    <div
style="font-family:"trebuchet ms",sans-serif">The message you
                                      find attached outlines the
                                      procedures and results of the poll
                                      conducted by the Chapters Advisory
                                      Council (ChAC) of the Internet
                                      Society, conducted via Survey
                                      Monkey between June 17th and July
                                      1st, and aimed to gather support
                                      for two proposals from the Puerto
                                      Rico Chapter among the 101
                                      Chapters with voting rights. The
                                      first proposal was to open the
                                      Chapter Delegate email list to all
                                      Chapter Members as observers,
                                      while the second was to reinstate
                                      funding for the ISOC LIVE video
                                      and archiving services.<br>
                                      <br>
                                      The results showed that while a
                                      majority of responding Chapters
                                      supported both proposals, the
                                      required level of support for
                                      approval required by the ChAC
                                      Rules and Procedures for sending
                                      advice to the Board of Trustees
                                      still needs to be reached.
                                      Specifically, 66.04% voted in
                                      favour of the first proposal, and
                                      for the second, 88.68% voted in
                                      favour. However, due to the rules
                                      requiring a majority of all
                                      eligible Chapters to vote 'yes,'
                                      the proposals still need to pass.
                                      <br>
                                      <br>
                                      Despite the ChAC being unable to
                                      send “formal advice” to the Board
                                      of Trustees, the ChAC Steering
                                      Committee is taking a proactive
                                      step. We propose sending a
                                      “recommendation” to the BoT
                                      regarding the two proposals since
                                      their approval was clear among the
                                      poll respondents.<br>
                                      <br>
                                      I've included more details in the
                                      attached PDF. If you need
                                      additional information or access
                                      to the specific results and
                                      discussions, we have also included
                                      below reference links to summaries
                                      and presentations available on
                                      Box.com.<br>
                                    </div>
                                    <div
style="font-family:"trebuchet ms",sans-serif"><br>
                                    </div>
                                    <div
style="font-family:"trebuchet ms",sans-serif"><br>
                                    </div>
                                    <div
style="font-family:"trebuchet ms",sans-serif"><br>
                                    </div>
                                    <div><font size="4"
                                        face="comic sans ms, sans-serif"><i>Cheryl
                                          Langdon-Or</i></font><font
                                        size="4"
                                        face="comic sans ms, sans-serif"><i>r</i></font><font
                                        face="trebuchet ms, sans-serif">, </font></div>
                                    <div><font
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_______________________________________________<br>
                                  As an Internet Society Chapter Officer
                                  you are automatically subscribed<br>
                                  to this list, which is regularly
                                  synchronized with the Internet Society
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                                    target="_blank"
                                    moz-do-not-send="true"
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                                  View the Internet Society Code of
                                  Conduct: <a
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                                    rel="noreferrer" target="_blank"
                                    moz-do-not-send="true"
                                    class="moz-txt-link-freetext">
https://www.internetsociety.org/become-a-member/code-of-conduct/</a><br>
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            _______________________________________________<br>
            As an Internet Society Chapter Officer you are automatically
            subscribed<br>
            to this list, which is regularly synchronized with the
            Internet Society Chapter Portal (AMS): <a
              href="https://community.internetsociety.org"
              rel="noreferrer" target="_blank" moz-do-not-send="true"
              class="moz-txt-link-freetext">https://community.internetsociety.org</a>.<br>
            -<br>
            View the Internet Society Code of Conduct: <a
href="https://www.internetsociety.org/become-a-member/code-of-conduct/"
              rel="noreferrer" target="_blank" moz-do-not-send="true"
              class="moz-txt-link-freetext">https://www.internetsociety.org/become-a-member/code-of-conduct/</a><br>
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      <br>
      <fieldset class="moz-mime-attachment-header"></fieldset>
      <pre class="moz-quote-pre" wrap="">_______________________________________________
As an Internet Society Chapter Officer you are automatically subscribed
to this list, which is regularly synchronized with the Internet Society Chapter Portal (AMS): <a class="moz-txt-link-freetext" href="https://community.internetsociety.org">https://community.internetsociety.org</a>.
-
View the Internet Society Code of Conduct: <a class="moz-txt-link-freetext" href="https://www.internetsociety.org/become-a-member/code-of-conduct/">https://www.internetsociety.org/become-a-member/code-of-conduct/</a>
</pre>
    </blockquote>
    <br>
    <pre class="moz-signature" cols="72">-- 
Olivier MJ Crépin-Leblond, PhD
<a class="moz-txt-link-freetext" href="http://www.gih.com/ocl.html">http://www.gih.com/ocl.html</a></pre>
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