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<p class="MsoNormal"><span lang="EN-US">Dear Chapter Leaders, <o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:12.0pt"><span lang="EN-US" style="color:#002060"> </span><span lang="EN-US" style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">Over the last few years, we have been working together to address concerns that many of you have about the challenges in communicating with your own chapter members. Based on what we have learned from this thorough and
diligent effort, we now have a recommended path forward to help you reach your members more efficiently.
<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">Specifically, we are seeking your input on two major changes that we recommend making to our data protection and handling practices:<span style="color:black"><o:p></o:p></span></span></p>
<p class="MsoNormal" style="margin-left:36.0pt;line-height:12.0pt"><span lang="EN-US" style="color:#002060"><o:p> </o:p></span></p>
<h2><span lang="EN-US">Privacy Program Changes: <o:p></o:p></span></h2>
<p class="MsoNormal" style="margin-left:36.0pt;line-height:12.0pt"><span lang="EN-US" style="color:#002060"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">Since the Internet Society made changes to its privacy program in 2018, our processing of member data has been limited to the scope of member consent. The current consent obtained from members limits the Internet Society
to the processing of personal data in accordance with the Internet Society’s Privacy Notice and means that chapters are not able to use that data to inform their outreach.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">To address these restrictions, we recommend moving to a legal basis for processing personal data known as “legitimate interests”. This will enable members to take advantage of more membership activities, including those
offered by chapters. It will also give members the opportunity to object to data handling for specific purposes, such as for promotional, campaign emails. This change will help each chapter retain its members and increase engagement.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">To this effect, we recommend updating our Privacy Notice accordingly.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:36.0pt;line-height:12.0pt"><span lang="EN-US" style="color:#002060"> <o:p></o:p></span></p>
<h2><span lang="EN-US">Data Sharing Agreements:<o:p></o:p></span></h2>
<p class="MsoNormal" style="margin-left:36.0pt;line-height:12.0pt"><span lang="EN-US" style="color:#002060"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">Chapters are independent entities from the Internet Society, and there are legal and policy restrictions that currently prevent the Internet Society from freely sharing data with any third-party. In the coming months,
we will be asking Internet Society chapters to sign Data Sharing Agreements that will enable us to share relevant member data with chapters by requiring certain minimum standards for compliance with data protection frameworks. The additional access to member
data will provide chapters member insights and enable them to determine how best to serve their members. <o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">If a particular chapter does not sign the Data Sharing Agreement, there will be no change to that chapter’s current access to member data, but the Internet Society will not be able to share such data with the chapter.<span style="color:black"><o:p></o:p></span></span></p>
<p class="MsoNormal" style="line-height:12.0pt"><span lang="EN-US" style="color:#002060"> </span><span lang="EN-US" style="font-size:12.0pt;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">Please find the recommendations and draft documents for your consideration and comments here:
<a href="https://isoc.box.com/s/15g86xntyx58hmcbddj12mr6tvijc8s8">https://isoc.box.com/s/15g86xntyx58hmcbddj12mr6tvijc8s8</a>
<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">In this box folder you will find:<o:p></o:p></span></p>
<ol start="1" type="1">
<li class="MsoListParagraph" style="mso-list:l0 level1 lfo3"><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif">A copy of this message for ease of reference<o:p></o:p></span></li><li class="MsoListParagraph" style="mso-list:l0 level1 lfo3"><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif">A memo that outlines the issues and recommended solutions
<o:p></o:p></span></li><li class="MsoListParagraph" style="mso-list:l0 level1 lfo3"><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif">The updated Data Privacy Notice
<o:p></o:p></span></li><li class="MsoListParagraph" style="mso-list:l0 level1 lfo3"><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif">The draft ISOC Chapter Data Sharing Agreement
<o:p></o:p></span></li><li class="MsoListParagraph" style="mso-list:l0 level1 lfo3"><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif">Talking points on the Data Sharing Agreement<o:p></o:p></span></li><li class="MsoListParagraph" style="mso-list:l0 level1 lfo3"><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif">A high-level timeline of the consultation<o:p></o:p></span></li></ol>
<p class="MsoNormal"><span lang="EN-US">All documents have been translated to French and Spanish for ease of understanding. Please note though that the official documents are the English versions.
<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">These recommendations have been presented to the Internet Society Board of Trustees as well as the Chapters Advisory Council Steering Committee, whose comments have already been integrated in the current versions.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">The chapter leader consultation period will be open for 3 weeks, please share your comments before
<b>16 July 2021</b> at <a href="mailto:dataprivacy_feedback@isoc.org">dataprivacy_feedback@isoc.org</a> .
<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">We will collect the comments and questions in a FAQ document and share that document on the list at least once per week during the consultation period.
<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">A start of the FAQ can be found <a href="https://community-support.freshdesk.com/en/support/solutions/articles/69000418266-faq-data-privacy-consultation">
https://community-support.freshdesk.com/en/support/solutions/articles/69000418266-faq-data-privacy-consultation</a>.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">Thanks a lot and I’m looking forward to reading your input.
<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">Warm regards<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">Joyce<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-GB">-- <o:p></o:p></span></p>
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<p class="MsoNormal"><b><span lang="EN-US" style="font-size:12.0pt;font-family:Hind;color:#0C1C2C;background:white;mso-fareast-language:EN-GB">Joyce Dogniez</span></b><b><span style="font-size:12.0pt;font-family:Hind;color:#0C1C2C;background:white;mso-fareast-language:EN-GB">,</span></b><span style="font-size:12.0pt;font-family:Hind;color:#0C1C2C;background:white;mso-fareast-language:EN-GB"> </span><span lang="EN-US" style="font-size:12.0pt;font-family:Hind;color:#0C1C2C;background:white;mso-fareast-language:EN-GB">Vice
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</span><span lang="EN-US" style="font-size:12.0pt;font-family:Hind;color:black;background:white;mso-fareast-language:EN-GB"><a href="mailto:dogniez@isoc.org">dogniez<span lang="EN-GB">@isoc.org</span></a></span><span style="font-size:12.0pt;font-family:Hind;color:#0C1C2C;background:white;mso-fareast-language:EN-GB"> |
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<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
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