<div dir="ltr"><div class="gmail_default" style="font-size:small">Hi Alexander,</div><div class="gmail_default" style="font-size:small"><br></div><div class="gmail_default" style="font-size:small">I think the difference here is that the Accessibility SIG's fiscal sponsor is the US New York Chapter.</div><div class="gmail_default" style="font-size:small"><br></div><div class="gmail_default" style="font-size:small">joly</div></div><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">On Tue, Jul 7, 2020 at 5:05 PM Alexander Blom via Chapter-delegates <<a href="mailto:chapter-delegates@elists.isoc.org">chapter-delegates@elists.isoc.org</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex"><div dir="ltr"><div dir="ltr"><div>Hi Judith,</div><div><br></div><div>Interesting point. I am somewhat involved in the rejuvenation of the Malta Chapter, and in that case ISOC.org expressly demanded them to have their own legal status and bank account. Since this process in Malta easily takes 4 - 6 months, we proposed something very like your fiscal sponsorship, a Maltese non-profit that offered the use of its legal umbrella and bank account, but that was a nono for ISOC.</div><div><br></div><div>Changed their policy recently?</div><div><br></div><div><div><div dir="ltr"><div dir="ltr"><div><div dir="ltr">Met vriendelijke groet,<br>Kind regards<br><br><div><font face="verdana, sans-serif"><span>Alexander Blom</span><span></span></font></div>
<div><font face="verdana, sans-serif">CEO/owner</font></div>
<div><font face="verdana, sans-serif"><br>
</font></div>
<div><div><font face="verdana, sans-serif">Budget Phone Company BV</font></div><div><font face="verdana, sans-serif"><div>Postbus 660 </div><div>3000 AR Rotterdam<br></div></font></div><div><span style="font-family:verdana,sans-serif">The Netherlands</span><br></div><div><font face="verdana, sans-serif"><br></font></div><div style="font-family:verdana,sans-serif">Groot Handelsgebouw</div><div style="font-family:verdana,sans-serif"><a href="https://maps.google.com/?q=Stationsplein+45%C2%A0+3013+AK+Rotterdam+The+Netherlands&entry=gmail&source=g" target="_blank">Stationsplein 45 </a><br></div><div style="font-family:verdana,sans-serif"><a href="https://maps.google.com/?q=Stationsplein+45%C2%A0+3013+AK+Rotterdam+The+Netherlands&entry=gmail&source=g" target="_blank">3013 AK Rotterdam</a></div><div><span style="font-family:verdana,sans-serif"><a href="https://maps.google.com/?q=Stationsplein+45%C2%A0+3013+AK+Rotterdam+The+Netherlands&entry=gmail&source=g" target="_blank">The Netherlands</a></span></div></div><br>T +31 (0)71 5815620<br>F +31 (0)71 5815611<br><a href="mailto:alexander.blom@budgetphone.nl" target="_blank">alexander.blom@budgetphone.nl</a><br><a href="http://www.budgetphone.nl" target="_blank">http://www.budgetphone.nl</a><br><br>Follow us on <a href="http://www.twitter.com/budgetphone" target="_blank">Twitter</a><br>Be our friend on <a href="http://www.facebook.com/budgetphone" target="_blank">Facebook</a></div></div></div></div></div><br></div></div><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">Op vr 3 jul. 2020 om 17:54 schreef Judith Hellerstein via Chapter-delegates <<a href="mailto:chapter-delegates@elists.isoc.org" target="_blank">chapter-delegates@elists.isoc.org</a>>:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex">
<div>
<p>HI All,</p>
<p>On the subject of a Bank account and Non Profit Status, Our
Accessibility SIG was able to get our status through a tool that
many groups in the US use called Fiscal sponsorship. Fiscal
sponsorship refers to the practice of non-profit organizations
offering their legal and tax-exempt status to groups—typically
projects—engaged in activities related to the sponsoring
organization's mission. The main organization maintains the legal
and fiduciary responsibility for the sponsored organization. Other
countries probably have a similar tool. What this allows for is
for an established non-profit to provide fiscal sponsorship to a
related organization that shares several of the same goals. In our
case ISOC NY graciously offered to be our Fiscal Sponsor. We
signed a legal agreement with them and they opened up a separate
bank account for us to use. <br>
</p>
<p>In the US this concept of Fiscal sponsorship is widely used by
many, many similar groups whether they are in Tech, or any other
sector it is pretty common. <br>
</p>
<p>I have heard that in France there is something similar called
Hosted Foundations and perhaps these type of arrangements should
be looked into more by other Chapters or SIGS.<br>
</p>
<p>Best,</p>
<p>Judith<br>
</p>
<pre cols="80">_________________________________________________________________________
Judith Hellerstein, Founder & CEO
Hellerstein & Associates
3001 Veazey Terrace NW, Washington DC 20008
Phone: (202) 362-5139 Skype ID: judithhellerstein
Mobile/Whats app: +1202-333-6517
E-mail: <a href="mailto:Judith@jhellerstein.com" target="_blank">Judith@jhellerstein.com</a> Website: <a href="http://www.jhellerstein.com" target="_blank">www.jhellerstein.com</a>
Linked In: <a href="http://www.linkedin.com/in/jhellerstein/" target="_blank">www.linkedin.com/in/jhellerstein/</a>
Opening Telecom & Technology Opportunities Worldwide
</pre>
<div>On 7/3/2020 11:23 AM, Christine
Saegesser via Chapter-delegates wrote:<br>
</div>
<blockquote type="cite">
Dear all, <br>
<br>
The Chapter Admin Funding programme is there to support the
Chapter’s day to day running of the Chapter itself.
<div><br>
</div>
<div>While the Admin funding programme was launched in
Oct 2016 with an application deadline in Dec 2016, the programme
always closed in either May or June in the following years. <br>
<br>
The main reasons for closing it in June are: <br>
<div><span style="white-space:pre-wrap"></span>• feedback
we have received from Chapters is that they would like to
receive their Admin Funding in the first part of the year to
be able to carry out their plans throughout the year.<br>
</div>
<div><span style="white-space:pre-wrap"></span>• budget
management and visibility (it’s is a large total amount of
money to allocate without knowing how many Chapters will
apply)<br>
</div>
<div><span style="white-space:pre-wrap"></span>• end
of year accounting volume – there is a tendency for Chapters
to apply at deadline. Over the past years, we typically
received 70% of the Chapter applications within the last 3
days before the deadline, and this across the various Chapter
funding programmes. If the programme closes towards the end of
the year, this means a considerable number of invoices that
need to be paid on top of normal end of year closing.<br>
</div>
<br>
Last year, we opened a 2nd round of Chapter Admin Funding to
accommodate particular circumstances faced by the Chapters.
Based on the feedback here, we will look into opening a second
round later in the year for 2020 too. And, as mentioned in my
earlier message, we will have a look at the overall funding
schedule for next year.</div>
<div> <br>
In the meantime, 73% of Chapters have successfully submitted
their applications for 2020 by the 30 June deadline and we will
work with the Chapters who faced challenges to submit their
applications on time due to the very difficult
global circumstances to identify solutions. Please reach out to
Stine Philipsen <<a href="mailto:philipsen@isoc.org" target="_blank">philipsen@isoc.org</a>> over the
next two weeks if this is your Chapter’s case. <br>
<br>
Also, concerning the need for a bank account on the name of the
Chapter: </div>
<div>What the Chapter Charter Letter says is that the
Chapter agrees to “Establish a bank account or other equivalent
financial account in the name of the Chapter to receive and
disburse funds, including funding provided by the Internet
Society.” (see point 3.1.V <a href="https://www.internetsociety.org/wp-content/uploads/2020/04/2018-2020-ISOC_Chapter_Charter_Agreement-Apr2020.pdf" target="_blank">
https://www.internetsociety.org/wp-content/uploads/2020/04/2018-2020-ISOC_Chapter_Charter_Agreement-Apr2020.pdf</a>)</div>
<div>Any "equivalent financial account" would have to be
legal and secure (and auditable), and the Chapter would need to
make and receive payments to and from it in the name of the
Chapter as a legal organization.
<div>
<div> <br>
Wyn, to your question: <br>
<blockquote type="cite">In this vein, i am also
seeking clarification of your second bullet point below --
"For Chapters in a country where legal registration is not
necessary to open a bank account in the official name of
the Chapter ..." -- is this worded correctly (with the
"not); or should that instead read -- "For Chapters in a
country where legal registration is necessary to open a
bank account in the official name of the Chapter ...". <br>
</blockquote>
<br>
This is not a typo. In most cases, a local legal
registration is needed for the bank to be able to open a
bank account in the name of the Chapter. However, in some
countries it is possible to constitute a group that doesn’t
need a legal registration in order to be able to open a
Chapter bank account. In South Africa for example, it is
possible to create "Voluntary Associations" that can open
bank accounts in the name of their entity without any formal
legal registration. Chapters who operate in a similar legal
context are invited to reach out to us by contacting Stine
Philipsen (<a href="mailto:philipsen@isoc.org" target="_blank">philipsen@isoc.org</a>) to discuss
their particular case. <br>
<br>
I hope this helps clarify some of the points raised.</div>
<div> <br>
Best, <br>
<br>
Christine </div>
</div>
</div>
<div><br>
</div>
<div><br>
<blockquote type="cite">
<div>On 3. Jul 2020, at 14:57, Christian via
Chapter-delegates <<a href="mailto:chapter-delegates@elists.isoc.org" target="_blank">chapter-delegates@elists.isoc.org</a>>
wrote:</div>
<br>
<div>
<div>
<p>I am sympathetic to the needs of chapters that
for whatever reason can't viably work within their own
registered formal entity locally.
<br>
</p>
<p>ISOC London was informal as it became ISOC
England which did formalise in 1999 before it became a
chartered chapter (there was already a formal ISOC
Scotland organisation since defunct). ISOC England again
became "informal" in the mid2000s and stayed informal as
the core of the current team refreshed it from 2011
until a couple of years ago.</p>
<p>A sufficient stable revenue that would at
least meet our regularised costs for at least 3 years
beyond the current financial year was for us an
essential pre condition before we formalised.
<br>
</p>
<p>So far that has happened according to plan.</p>
<p>One thought I've had that might help with
chartered but informally structured chapters.
<br>
</p>
<p>ISOC regional offices could set up a regional
secretariat entity that was managed by ISOC staff with
chapter leadership engagement to handle the financial
formalities for informal chapters.<br>
</p>
<p>With grants managed from that with chapter
and ISOC trustee oversight. It should satisfy concerns
for accountability and getting the money doing useful
things?</p>
<p>If an informal chapter starts to get viable
longer term support locally that will allow it to
sustain its own structure and governance then it can
always do that at a later date.
<br>
</p>
<p>?<br>
</p>
<p>C<br>
</p>
<p><br>
</p>
<p><br>
</p>
<div>On 03/07/2020 12:46,
sivasubramanian muthusamy via Chapter-delegates wrote:<br>
</div>
<blockquote type="cite">
<div dir="ltr"><br clear="all">
<div>
<div dir="ltr">
<div dir="ltr">
<div>
<div dir="ltr">
<div>
<div dir="ltr">
<div>
<div dir="ltr">
<div dir="ltr"><br>
</div>
<div>In the case of the
Chennai Chapter, we have opted NOT
to incorporate, because
incorporation / formation as an
NGO / Trust requires systematic
paperwork, filing of monthly /
quarterly reports or what we call
"returns" and might involve visits
to one or more Government offices,
additional procedures for
receiving / sending money from /
to accounts outside the country.
That makes it difficult for a
Chapter of volunteers to commit to
such processes that might require
a Chapter Accountant, and in
addition would require the Chapter
to engage the services of a
Chartered Accountant and in some
cases a Lawyer. Professionals
with a sense of responsibility,
commitment and thoroughness, who
also have a sense of
Accountability are expensive in
terms of the fee payable. As a
Chapter, who have handled a sum
total of about $ 6000 in 12 years,
it was unwise to seek to commit to
these processes, which would have
required us to spend about $5000 a
year in professional fees alone
merely to meet the compliance
requirements. The $ 5000 / year
indicated here is arbitrary, one
could argue that there are
professionals of lesser standards
who can be engaged at about $500 a
year or even less (not denying
that the fee charged is not always
a measure of the standards of
service extended, but it is often
true that reliable services
require a good outlay for
professional fees); It can also
be argued that much more than $
5000 a year is to be set aside
towards professional fees, and
even additional provisions may be
required for legal services; With
this rationale, though not
conclusively decided not to
incorporate in some form, we have
been hesitating; We do have a
bank account, though I am not
saying this to ask for admin
funding right now.</div>
<div><br>
</div>
<div>Sivasubramanian M</div>
<div>Internet Society India
Chennai </div>
</div>
</div>
</div>
</div>
</div>
</div>
</div>
</div>
</div>
<br>
</div>
<br>
<div class="gmail_quote">
<div dir="ltr" class="gmail_attr">On Fri, Jul 3, 2020
at 3:35 PM Winthrop Yu via Chapter-delegates <<a href="mailto:chapter-delegates@elists.isoc.org" target="_blank">chapter-delegates@elists.isoc.org</a>>
wrote:<br>
</div>
<blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex">
<div>
<p>Thank you for your comprehensive reply
Christine. <br>
</p>
<p>During the campaign for signing by all
Chapters of the Chapter Letter, correct me if i
misheard or do not remember correctly, but i
distinctly recall your mentioning that
alternative procedures would be made available
for those Chapters in countries where a bank
account requires full incorporation. I mention
this again as in some developing countries such
a registration, particularly for non-profit
entities, is extremely onerous. This is does not
just entail red-tape and the usual mandatory
regulatory requirements, but the surrender of
personal privacy; for example a requirement that
all officers of such an entity sign waivers
allowing scrutiny of all personal bank accounts.
In a country where there is reasonable rule of
law, this may perhaps be barely reasonable. In a
country where the government can and does
"weaponize" the law, this represents a
significant risk and threat against the officers
of such an entity.
<br>
</p>
<p>In this vein, i am also seeking
clarification of your second bullet point below
-- "<i>For Chapters in a country where
legal registration is
<b>not</b> necessary to open a bank
account in the official name of the Chapter
...</i>" -- is this worded correctly (with the
"not); or should that instead read -- "<i>For Chapters in a country where legal
registration
<b>is</b> necessary to open a bank
account in the official name of the Chapter
...</i>".
<br>
</p>
<p>Kindly advise, thank you! <br>
</p>
<p>WYn<i><br>
</i></p>
<p><br>
</p>
<div>On 3 Jul 2020 5:20 pm, Christine
Saegesser via Chapter-delegates wrote:<br>
</div>
<blockquote type="cite">
<div id="gmail-m_2970158473371807338gmail-m_3203087013481207787gmail-m_4431613232573144261magicdomid2"><span>Dear Chapter Leaders,</span></div>
<div id="gmail-m_2970158473371807338gmail-m_3203087013481207787gmail-m_4431613232573144261magicdomid3"><span> </span></div>
<div id="gmail-m_2970158473371807338gmail-m_3203087013481207787gmail-m_4431613232573144261magicdomid508"><span>Thanks a lot for sharing your
thoughts around </span><span>the </span><span>Chapter Admin Funding </span><span>Programme </span><span>(and other funding programs),
please know that all your feedback is noted
and taken into consideration for future
improvements.</span></div>
<div id="gmail-m_2970158473371807338gmail-m_3203087013481207787gmail-m_4431613232573144261magicdomid5"><br>
</div>
<div id="gmail-m_2970158473371807338gmail-m_3203087013481207787gmail-m_4431613232573144261magicdomid532"><span>We will </span><span>be in
touch with</span><span> the Chapter Advisory Council
Steering Committee</span><span> </span><span>later this year to </span><span>agree on</span><span> a timeline that works </span><span>better for everyone for 2021. </span></div>
<div id="gmail-m_2970158473371807338gmail-m_3203087013481207787gmail-m_4431613232573144261magicdomid29"><span> </span></div>
<div id="gmail-m_2970158473371807338gmail-m_3203087013481207787gmail-m_4431613232573144261magicdomid69"><span>Based on
the comments on the list, we also</span><span> wish to share some clarifications
that are hopefully to everyone’s benefit:</span></div>
<div id="gmail-m_2970158473371807338gmail-m_3203087013481207787gmail-m_4431613232573144261magicdomid9"><span> </span></div>
<div id="gmail-m_2970158473371807338gmail-m_3203087013481207787gmail-m_4431613232573144261magicdomid10"><span>Bank Accounts and Funding
Eligibility</span><span>:</span></div>
<ul>
<li><span>The requirement to have a bank
account in the name of the Chapter/SIG is
not a new requirement. This was introduced
in 2018 as reflected in the updated
Charter Letters, and required for the
Internet Society and the Internet Society
Foundation to comply with their own
accounting and liability requirements (see
point 3.1.V </span><span><a href="https://www.internetsociety.org/wp-content/uploads/2020/04/2018-2020-ISOC_Chapter_Charter_Agreement-Apr2020.pdf" rel="noreferrer nofollow" target="_blank">https://www.internetsociety.org/wp-content/uploads/2020/04/2018-2020-ISOC_Chapter_Charter_Agreement-Apr2020.pdf</a></span><span>).</span></li>
<li><span>For Chapters in a country where
legal registration is not necessary to
open a bank account in the official name
of the Chapter, please reach out to Stine
Philipsen (<a href="mailto:philipsen@isoc.org" target="_blank">philipsen@isoc.org</a>) with
some background on the local setting your
Chapter is operating in. We evaluate these
circumstances on a case-by-case basis.</span></li>
<li><span>Concerning
the 2019 round of evaluations: </span><span>Please</span><span> </span><span>keep in mind that </span><span>additional
time was needed to evaluate the
applications last year since we were
missing </span><span>documentation (legal registration
and matching bank account) </span><span>from a
number of Chapters. We needed to have
these documents on file for being</span><span> able to disburse funds. </span></li>
</ul>
<div id="gmail-m_2970158473371807338gmail-m_3203087013481207787gmail-m_4431613232573144261magicdomid14"><span> </span></div>
<div id="gmail-m_2970158473371807338gmail-m_3203087013481207787gmail-m_4431613232573144261magicdomid130"><span>Internet
Society & Internet Society Foundation </span><span>Funding Programs:</span></div>
<ul>
<li><span>The Foundation handles
project-related funding for Chapters as
well as additional funding programs open
to a wider audience</span><span>. T</span><span>his includes Beyond the Net,
SCILLS,</span><span> IGF and
COVID19 Emergency Response, </span><span><a href="https://www.isocfoundation.org/funding-areas/" rel="noreferrer nofollow" target="_blank">please refer to 'Funding Areas'
on the Foundation website</a></span><span>.</span></li>
<li><span>The Internet Society manages the </span><span>Chapter </span><span>Admin Funding (for the day to
day running of Chapters/SIGs) and the
Chapterthon. </span><span>For
Chapter Admin Funding, </span><span><a href="https://www.internetsociety.org/grants/chapter-admin-funding/" rel="noreferrer nofollow" target="_blank">please refer to 'Chapter Admin
Funding' on the Internet Society
website.</a></span></li>
</ul>
<div id="gmail-m_2970158473371807338gmail-m_3203087013481207787gmail-m_4431613232573144261magicdomid18"><br>
</div>
<div id="gmail-m_2970158473371807338gmail-m_3203087013481207787gmail-m_4431613232573144261magicdomid19"><span>Deadline
for Chapter Admin Funding:</span></div>
<ul>
<li><span>The</span><span> 30 June
deadline (including funding requirements)
has been communicated via numerous Chapter
Updates, regional calls and updates, and
is listed on the website under the Chapter
Admin Funding section. If you consider
there to be gaps in our communication
around important deadlines, we welcome
your suggestions on how you wish to
receive this information. Please share
this feedback directly with your </span><span>Regional
Community Engagement</span><span> Managers.</span></li>
<li><span>From a
systems perspective, the 'Valid until July
01, 2020' is to ensure the program remains
open and all applications submitted within
the 30 June 2020 deadline are
well-received </span><span><u>across all time zones</u></span><span>.</span></li>
</ul>
<div id="gmail-m_2970158473371807338gmail-m_3203087013481207787gmail-m_4431613232573144261magicdomid22"><br>
</div>
<div id="gmail-m_2970158473371807338gmail-m_3203087013481207787gmail-m_4431613232573144261magicdomid403"><span>General
comment: </span></div>
<ul>
<li><span>As Stine
mentioned in her e-mail to the list on 1
July, we kindly ask those Chapters facing
issues linked to the unusual circumstances
the world is facing this year to contact
her (Stine Philipsen) directly at <</span><span><a href="mailto:philipsen@isoc.org" rel="noreferrer nofollow" target="_blank">philipsen@isoc.org</a></span><span>> by 15 July, so we can
evaluate potential solutions for their
Admin Funding requests.</span></li>
</ul>
<div id="gmail-m_2970158473371807338gmail-m_3203087013481207787gmail-m_4431613232573144261magicdomid389"><br>
</div>
<div id="gmail-m_2970158473371807338gmail-m_3203087013481207787gmail-m_4431613232573144261magicdomid23"><span>Thanks
again for your collaboration. As mentioned, </span><span>your fe</span><span>edback
and suggestions are</span><span> noted and taken into consideration
for future improvements </span><span>of our
Chapter Admin Funding program.</span></div>
<div id="gmail-m_2970158473371807338gmail-m_3203087013481207787gmail-m_4431613232573144261magicdomid451"><br>
</div>
<div id="gmail-m_2970158473371807338gmail-m_3203087013481207787gmail-m_4431613232573144261magicdomid456"><span>Best, </span></div>
<div id="gmail-m_2970158473371807338gmail-m_3203087013481207787gmail-m_4431613232573144261magicdomid456"><span><br>
</span></div>
<div id="gmail-m_2970158473371807338gmail-m_3203087013481207787gmail-m_4431613232573144261magicdomid456"><span>Christine </span></div>
<div id="gmail-m_2970158473371807338gmail-m_3203087013481207787gmail-m_4431613232573144261magicdomid456"><br>
</div>
<br>
<br>
<div>
<div dir="auto" style="font-family:Helvetica;font-size:12px;font-style:normal;font-variant-caps:normal;font-weight:normal;letter-spacing:normal;text-align:start;text-indent:0px;text-transform:none;white-space:normal;word-spacing:0px;text-decoration:none">
<div dir="auto">
<div style="font-family:Helvetica;font-size:12px;font-style:normal;font-variant-caps:normal;letter-spacing:normal;text-align:start;text-indent:0px;text-transform:none;white-space:normal;word-spacing:0px;text-decoration:none">
<b>Christine Saegesser Baethge</b><span style="font-weight:normal">,
Sr. Director Chapters and Individual
Members<br>
<a href="mailto:saegesser@isoc.org" target="_blank">saegesser@isoc.org</a> | Twitter:
ch_saebae<br>
</span></div>
</div>
</div>
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As an Internet Society Chapter Officer you are automatically subscribed
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View the Internet Society Code of Conduct: <a href="https://www.internetsociety.org/become-a-member/code-of-conduct/" target="_blank">https://www.internetsociety.org/become-a-member/code-of-conduct/</a>
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<pre cols="72">--
Christian de Larrinaga
----------------------</pre>
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<pre>_______________________________________________
As an Internet Society Chapter Officer you are automatically subscribed
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View the Internet Society Code of Conduct: <a href="https://www.internetsociety.org/become-a-member/code-of-conduct/" target="_blank">https://www.internetsociety.org/become-a-member/code-of-conduct/</a>
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View the Internet Society Code of Conduct: <a href="https://www.internetsociety.org/become-a-member/code-of-conduct/" rel="noreferrer" target="_blank">https://www.internetsociety.org/become-a-member/code-of-conduct/</a><br>
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View the Internet Society Code of Conduct: <a href="https://www.internetsociety.org/become-a-member/code-of-conduct/" rel="noreferrer" target="_blank">https://www.internetsociety.org/become-a-member/code-of-conduct/</a><br>
</blockquote></div><br clear="all"><div><br></div>-- <br><div dir="ltr" class="gmail_signature"><div dir="ltr"><div><div dir="ltr"><div><div>--------------------------------------<br>Joly MacFie +<span title="Call with Google Voice">2185659365</span> </div><div>--------------------------------------</div>-</div></div></div></div></div>