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<p>Hi Todd, <br>
</p>
<br>
<div class="moz-cite-prefix">On 17/07/2018 03:54, Todd M. Tolbert
wrote:<br>
</div>
<blockquote type="cite"
cite="mid:4F23F16E-BD7D-4F23-ADF4-53CF628AB7E5@isoc.org">
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<p class="MsoNormal"><span style="font-size:11.0pt">Good Morning
Susannah and Delegates.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoListParagraph"
style="margin-left:0in;mso-list:l0 level1 lfo1"><span
style="font-size:11.0pt">What is meant by this is that if
we were to disposition this data without doing any more
outreach (the overnight reference). As you will see
further in the document, I recommend that we do more
outreach, that we keep trying. But you’ll also see further
that at some point that those who have not responded,
should be deleted. So, the document has to be taken in its
entirety, thus nothing has changed.</span></li>
</ol>
</div>
</blockquote>
- Thanks, this sounds reasonable: at some point, those members will
be deleted, we just don't yet know when. My confusion arose because
the document seemed to imply that this was not a decision that had
been taken yet: <br>
<br>
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<p class="MsoNormal"><span lang="EN-US">".... what will
happen to the total membership numbers, <i><b>should we choose
to cancel the membership</b></i>
of those who didn’t opt-in and delete their data."</span></p>
<br>
<br>
<blockquote type="cite"
cite="mid:4F23F16E-BD7D-4F23-ADF4-53CF628AB7E5@isoc.org">
<div class="WordSection1"><br>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoListParagraph"
style="margin-left:0in;mso-list:l0 level1 lfo1"><span
style="font-size:11.0pt">You are correct in all aspects of
your analysis. There are Chapter Leader’s whose membership
is at risk here, and they need to take action before the
final disposition of data.</span></li>
</ol>
</div>
</blockquote>
- It would be interesting to know whether those who have not opted
in were opposed to the directive or whether they were simply
unreachable/missed the emails. <br>
<blockquote type="cite"
cite="mid:4F23F16E-BD7D-4F23-ADF4-53CF628AB7E5@isoc.org">
<div class="WordSection1">
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoListParagraph"
style="margin-left:0in;mso-list:l0 level1 lfo1"><span
style="font-size:11.0pt"><o:p></o:p></span></li>
<li class="MsoListParagraph"
style="margin-left:0in;mso-list:l0 level1 lfo1"><span
style="font-size:11.0pt">This is not a new topic. We have
been talking about replacing Aptify for well over a year.
The ChAC was given a presentation by staff many weeks back
and we are moving forward with an implementation. I will
ask the staff members responsible for the implementation
to post wider information on the new system we are
implementing.</span></li>
</ol>
</div>
</blockquote>
- Excellent. I look forward to finding out more about this. Did the
ChAC give input into the requirements/ask the chapters what they
would like to see from a new system? I may have missed information
about this in the mail deluge! <br>
<br>
Many thanks, <br>
<br>
Susannah <br>
<br>
<br>
Susannah Gray<br>
President <br>
San Francisco Bay Area Internet Society Chapter<br>
<a class="moz-txt-link-abbreviated" href="http://www.sfbayisoc.org">www.sfbayisoc.org</a><br>
<br>
<br>
<br>
<br>
<br>
<blockquote type="cite"
cite="mid:4F23F16E-BD7D-4F23-ADF4-53CF628AB7E5@isoc.org">
<div class="WordSection1">
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoListParagraph"
style="margin-left:0in;mso-list:l0 level1 lfo1"><span
style="font-size:11.0pt"><o:p></o:p></span></li>
</ol>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">I hope that
helps,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Todd<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<div style="border:none;border-top:solid #B5C4DF
1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="color:black">From: </span></b><span
style="color:black">Chapter-delegates
<a class="moz-txt-link-rfc2396E" href="mailto:chapter-delegates-bounces@elists.isoc.org"><chapter-delegates-bounces@elists.isoc.org></a> on
behalf of Susannah Gray <a class="moz-txt-link-rfc2396E" href="mailto:susannah.gray@gmail.com"><susannah.gray@gmail.com></a><br>
<b>Date: </b>Monday, July 16, 2018 at 8:14 PM<br>
<b>To: </b><a class="moz-txt-link-rfc2396E" href="mailto:chapter-delegates@elists.isoc.org">"chapter-delegates@elists.isoc.org"</a>
<a class="moz-txt-link-rfc2396E" href="mailto:chapter-delegates@elists.isoc.org"><chapter-delegates@elists.isoc.org></a><br>
<b>Subject: </b>Re: [Chapter-delegates] Final Report on
Opt-in Campaign<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
</div>
<p>Hi Todd, <o:p></o:p></p>
<p>Thank you for this report. A couple of comments: <o:p></o:p></p>
<p><o:p> </o:p></p>
<p><b><i>1. " But what is additionally apparent is what will
happen to the total membership numbers, should we choose
to cancel the membership of those who didn’t opt-in and
delete their data. We would drop from 112,000 to 41,000
members overnight. Additionally, many chapters will see
significant decreases, based on our reporting of their
opt-in percentages "</i></b><o:p></o:p></p>
<p>I am confused by this. Many of us flagged from the beginning
of this campaign that the opt-in method would have a huge
impact on both the chapters' and the overall membership
numbers so I don't think this is a surprise to anyone.
<o:p></o:p></p>
<p>Further, in all communication that the SF Bay Area Chapter
sent out to its members on this - and we sent a lot - we noted
that their memberships would be cancelled if they did not opt
in as this is was the message that the chapters were receiving
from ISOC. If their accounts are now only to be suspended, we
probably should have been communicating this to everybody from
the outset.
<o:p></o:p></p>
<p>Is ISOC now considering <b>not</b> cancelling the
memberships of those who didn't opt in?
<o:p></o:p></p>
<p>What should the Chapters do about the (in our case)
thousand-ish people sitting in our database that we are not
contacting anymore because we told them their membership would
be cancelled after 25 May?
<o:p></o:p></p>
<p><o:p> </o:p></p>
<p><b><i>2. 133 Chapter Officers not opted in </i></b> <o:p></o:p></p>
<p style="margin-bottom:12.0pt">This is quite a large number. As
I believe that being a member of ISOC is a requirement for
being a Chapter Officer (and theoretically your membership
will be cancelled if you don't opt in and therefore you will
no longer be able to serve as an officer), how will this be
handled? <o:p></o:p></p>
<p><b><br>
3. New AMS project/Membernova </b><o:p></o:p></p>
<p>Can you give more details about this? <o:p></o:p></p>
<p><o:p> </o:p></p>
<p>Many thanks, <o:p></o:p></p>
<p>Susannah <o:p></o:p></p>
<p style="margin-bottom:12.0pt">Susannah Gray<br>
President <br>
San Francisco Bay Area Internet Society Chapter<br>
<a href="http://www.sfbayisoc.org" moz-do-not-send="true">www.sfbayisoc.org</a><o:p></o:p></p>
<p><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<div>
<p class="MsoNormal"><span style="font-size:11.0pt">On
16/07/2018 12:41, Todd M. Tolbert wrote:<o:p></o:p></span></p>
</div>
<blockquote style="margin-top:5.0pt;margin-bottom:5.0pt">
<p class="MsoNormal"><span style="font-size:11.0pt">Dear
Delegates, </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal"><span
style="font-size:11.0pt;color:black">As promised last
year, please find attached a data filled report on the
results of our opt-in campaign. As a small reminder, we
undertook this activity not only to start our GDPR
compliance process, but to also touch up compliance in
email opt-in and be prepared for our AMS migration this
year. The staff has worked on this project for almost a
year now and I believe we’ve done everything we could to
get these numbers to be as high as they are.</span><o:p></o:p></p>
<p class="MsoNormal"><span
style="font-size:11.0pt;color:black"> </span><o:p></o:p></p>
<p class="MsoNormal"><span
style="font-size:11.0pt;color:black">There is a bit more
work to do and I’ve outlined some proposed steps for staff
to follow going forward. We have yet to decide when we
would disposition any records that have not opted in, so
there is still opportunity to get folks to opt-in. All
mechanisms are still in place to allow opt-in.
</span><o:p></o:p></p>
<p class="MsoNormal"><span
style="font-size:11.0pt;color:black"> </span><o:p></o:p></p>
<p class="MsoNormal"><span
style="font-size:11.0pt;color:black">Thank you,</span><o:p></o:p></p>
<p class="MsoNormal"><span
style="font-size:11.0pt;color:black">Todd</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal"><span
style="font-size:11.0pt;font-family:-webkit-standard;color:black">——</span><o:p></o:p></p>
<p class="MsoNormal"><span
style="font-size:11.0pt;font-family:-webkit-standard;color:black">Todd
M. Tolbert</span><o:p></o:p></p>
<p class="MsoNormal"><span
style="font-size:11.0pt;font-family:-webkit-standard;color:black">Chief
Administrative Officer</span><o:p></o:p></p>
<p class="MsoNormal"><span
style="font-size:11.0pt;font-family:-webkit-standard;color:black">Internet
Society</span><o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><br>
<br>
<br>
<o:p></o:p></span></p>
<pre>_______________________________________________<o:p></o:p></pre>
<pre>As an Internet Society Chapter Officer you are automatically subscribed<o:p></o:p></pre>
<pre>to this list, which is regularly synchronized with the Internet Society<o:p></o:p></pre>
<pre>Chapter Portal (AMS): <a href="https://portal.isoc.org" moz-do-not-send="true">https://portal.isoc.org</a><o:p></o:p></pre>
</blockquote>
<p class="MsoNormal"><span style="font-size:11.0pt"><br>
<br>
<o:p></o:p></span></p>
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</blockquote>
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