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<div class=Section1>
<p class=MsoNormal style='text-align:justify'><span style='color:#1F497D'>I
agree with Siva. The people who have not opted in yet , have not opted out either.
So we cannot assume that they are not interested to continue.<o:p></o:p></span></p>
<p class=MsoNormal style='text-align:justify'><span style='color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal style='text-align:justify'><span style='color:#1F497D'>Most
of the members atleast in the Indian context who has signed in as ISOC members
would be interested to continue. <o:p></o:p></span></p>
<p class=MsoNormal style='text-align:justify'><span style='color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal style='text-align:justify'><span style='color:#1F497D'>An
analysis of the six chapters in India indicate that the newer chapters such as
Mumbai and Trivandrum have a higher opt in than the older four (Bangalore,
Chennai, Delhi and Kolkata)<o:p></o:p></span></p>
<p class=MsoNormal style='text-align:justify'><span style='color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal style='text-align:justify'><span style='color:#1F497D'>On
speaking to a few members we found that they thought that as members they did
not have to opt in again. <o:p></o:p></span></p>
<p class=MsoNormal style='text-align:justify'><span style='color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal style='text-align:justify'><span style='color:#1F497D'>This exercise
made us realize that ISOC and Chapters need to continue the outreach efforts to
create awareness among members on the importance of opting in. Perhaps another
drive should be launched for the members who have not opted in yet.<o:p></o:p></span></p>
<p class=MsoNormal style='text-align:justify'><span style='color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal style='text-align:justify'><span style='color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal style='text-align:justify'><span style='color:#1F497D'>Regards,<o:p></o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'>Amrita<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in'>
<p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> Chapter-delegates
[mailto:chapter-delegates-bounces@elists.isoc.org] <b>On Behalf Of </b>sivasubramanian
muthusamy<br>
<b>Sent:</b> Tuesday, July 17, 2018 9:39 PM<br>
<b>To:</b> Brandt Dainow<br>
<b>Cc:</b> Chapter Delegates<br>
<b>Subject:</b> Re: [Chapter-delegates] Final Report on Opt-in Campaign<o:p></o:p></span></p>
</div>
<p class=MsoNormal><o:p> </o:p></p>
<div>
<p class=MsoNormal>Another way of interpreting this data is to look at the
percentage of members who opted out. That is not too many. The absence of
response could mean many things. The message was not noticed, was not
understood, or worse, didn't make it to the inbox of half the global members.<o:p></o:p></p>
<div>
<p class=MsoNormal><o:p> </o:p></p>
</div>
<div>
<p class=MsoNormal>Sivasubramanian M<o:p></o:p></p>
</div>
</div>
<p class=MsoNormal><o:p> </o:p></p>
<div>
<div>
<p class=MsoNormal>On Tue, Jul 17, 2018, 8:45 PM Brandt Dainow <<a
href="mailto:brandt.dainow@gmail.com">brandt.dainow@gmail.com</a>> wrote:<o:p></o:p></p>
</div>
<blockquote style='border:none;border-left:solid #CCCCCC 1.0pt;padding:0in 0in 0in 6.0pt;
margin-left:4.8pt;margin-right:0in'>
<div>
<p class=MsoNormal>I think the following membership rules need to be our basis
for whatever we do. They allow ISOC to ask people to reconfirm
membership. But they do not formally state membership is lost if people
do not reconfirm:<o:p></o:p></p>
<div>
<p class=MsoNormal><o:p> </o:p></p>
</div>
<div>
<h5 style='margin-bottom:6.0pt;background:white;font-variant-numeric:normal;
font-variant-east-asian:normal;font-stretch:normal;text-decoration-style:initial;
text-decoration-color:initial'><span style='font-family:"Arial","sans-serif";
color:black'>2. Membership Renewal and Dues<o:p></o:p></span></h5>
<blockquote style='margin-top:5.0pt;margin-bottom:5.0pt;font-variant-numeric:normal;
font-variant-east-asian:normal;font-stretch:normal;text-decoration-style:initial;
text-decoration-color:initial'>
<p style='margin-top:3.75pt;background:white'><span style='font-size:9.0pt;
font-family:"Arial","sans-serif";color:black'>2.2. Individuals shall re-affirm
periodically their ISOC Global and Chapter memberships<o:p></o:p></span></p>
<p style='margin-top:3.75pt;background:white'><strong><span style='font-size:
9.0pt;font-family:"Arial","sans-serif";color:black'>Rationale</span></strong><span
style='font-size:9.0pt;font-family:"Arial","sans-serif";color:black'>: This
serves several purposes: (1) it is a way to make sure that an individual
continues to be interested in being an ISOC Global/Chapter member and, (2) to
make sure that information on those members is current. This rule shall apply
consistently to both ISOC Global and Chapter membership.<o:p></o:p></span></p>
<p style='margin-top:3.75pt;background:white'><span style='font-size:9.0pt;
font-family:"Arial","sans-serif";color:black'>2.3. If an individual chooses to
renew Chapter membership, it will be assumed that the member also is
reaffirming ISOC Global membership.<o:p></o:p></span></p>
<p style='margin-top:3.75pt;background:white'><strong><span style='font-size:
9.0pt;font-family:"Arial","sans-serif";color:black'>Rationale</span></strong><span
style='font-size:9.0pt;font-family:"Arial","sans-serif";color:black'>: Because
ISOC Chapter members also are ISOC Global members (1.1), renewing Chapter
membership implies Global membership<o:p></o:p></span></p>
<p style='margin-top:3.75pt;background:white'><span style='font-size:9.0pt;
font-family:"Arial","sans-serif";color:black'>2.4. Individuals may choose to
reaffirm Global membership and not reaffirm their Chapter membership.<o:p></o:p></span></p>
<p style='margin-top:3.75pt;background:white'><strong><span style='font-size:
9.0pt;font-family:"Arial","sans-serif";color:black'>Rationale</span></strong><span
style='font-size:9.0pt;font-family:"Arial","sans-serif";color:black'>: Chapter
membership is optional, so a Global member may choose to opt-out of Chapter
membership.<o:p></o:p></span></p>
</blockquote>
<p class=MsoNormal><o:p> </o:p></p>
</div>
</div>
<div>
<p class=MsoNormal><o:p> </o:p></p>
<div>
<p class=MsoNormal>On 17 July 2018 at 15:32, Satish Babu <<a
href="mailto:sb@inapp.com" target="_blank">sb@inapp.com</a>> wrote:<o:p></o:p></p>
<div>
<div>
<p class=MsoNormal>Thanks Todd, for the reports, the analysis, and the
clarifications. This is interesting information.<o:p></o:p></p>
</div>
<div>
<p class=MsoNormal><o:p> </o:p></p>
</div>
<div>
<p class=MsoNormal>I agree that we need to plan out the next steps, which in my
opinion, should be done in consultation with Chapters, Staff, and the Chapters
Advisory Council.<o:p></o:p></p>
</div>
<div>
<p class=MsoNormal><span style='color:#888888'><o:p> </o:p></span></p>
</div>
<div>
<p class=MsoNormal><span style='color:#888888'><o:p> </o:p></span></p>
</div>
<div>
<p class=MsoNormal><span style='color:#888888'><o:p> </o:p></span></p>
</div>
<div>
<p class=MsoNormal><span style='color:#888888'><o:p> </o:p></span></p>
</div>
<div>
<p class=MsoNormal><span style='color:#888888'><o:p> </o:p></span></p>
</div>
<div>
<p class=MsoNormal><span style='color:#888888'><o:p> </o:p></span></p>
</div>
<div>
<p class=MsoNormal><span style='color:#888888'><o:p> </o:p></span></p>
</div>
<div>
<p class=MsoNormal><span style='color:#888888'>satish<o:p></o:p></span></p>
</div>
</div>
<div>
<div>
<div>
<p class=MsoNormal><o:p> </o:p></p>
<div>
<p class=MsoNormal>On Tue, Jul 17, 2018 at 4:24 PM, Todd M. Tolbert <<a
href="mailto:tolbert@isoc.org" target="_blank">tolbert@isoc.org</a>> wrote:<o:p></o:p></p>
<div>
<div>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span
style='font-size:11.0pt'>Good Morning Susannah and Delegates.</span><o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span
style='font-size:11.0pt'> </span><o:p></o:p></p>
<ol start=1 type=1>
<li class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;
mso-list:l0 level1 lfo1'><span style='font-size:11.0pt'>What is meant by
this is that if we were to disposition this data without doing any more
outreach (the overnight reference). As you will see further in the
document, I recommend that we do more outreach, that we keep trying. But
you’ll also see further that at some point that those who have not
responded, should be deleted. So, the document has to be taken in its
entirety, thus nothing has changed.</span><o:p></o:p></li>
<li class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;
mso-list:l0 level1 lfo1'><span style='font-size:11.0pt'>You are correct in
all aspects of your analysis. There are Chapter Leader’s whose membership
is at risk here, and they need to take action before the final disposition
of data.</span><o:p></o:p></li>
<li class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;
mso-list:l0 level1 lfo1'><span style='font-size:11.0pt'>This is not a new
topic. We have been talking about replacing Aptify for well over a year.
The ChAC was given a presentation by staff many weeks back and we are
moving forward with an implementation. I will ask the staff members
responsible for the implementation to post wider information on the new
system we are implementing.</span><o:p></o:p></li>
</ol>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span
style='font-size:11.0pt'> </span><o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span
style='font-size:11.0pt'>I hope that helps,</span><o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span
style='font-size:11.0pt'>Todd</span><o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span
style='font-size:11.0pt'> </span><o:p></o:p></p>
<div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in'>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><b><span
style='color:black'>From: </span></b><span style='color:black'>Chapter-delegates
<<a href="mailto:chapter-delegates-bounces@elists.isoc.org" target="_blank">chapter-delegates-bounces@elists.isoc.org</a>>
on behalf of Susannah Gray <<a href="mailto:susannah.gray@gmail.com"
target="_blank">susannah.gray@gmail.com</a>><br>
<b>Date: </b>Monday, July 16, 2018 at 8:14 PM<br>
<b>To: </b>"<a href="mailto:chapter-delegates@elists.isoc.org"
target="_blank">chapter-delegates@elists.isoc.org</a>" <<a
href="mailto:chapter-delegates@elists.isoc.org" target="_blank">chapter-delegates@elists.isoc.org</a>><br>
<b>Subject: </b>Re: [Chapter-delegates] Final Report on Opt-in Campaign</span><o:p></o:p></p>
</div>
<div>
<div>
<div>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span
style='font-size:11.0pt'> </span><o:p></o:p></p>
</div>
<p>Hi Todd, <o:p></o:p></p>
<p>Thank you for this report. A couple of comments: <o:p></o:p></p>
<p> <o:p></o:p></p>
<p><b><i>1. " But what is additionally apparent is what will happen to the
total membership numbers, should we choose to cancel the membership of those
who didn’t opt-in and delete their data. We would drop from 112,000 to 41,000
members overnight. Additionally, many chapters will see significant decreases,
based on our reporting of their opt-in percentages "</i></b><o:p></o:p></p>
<p>I am confused by this. Many of us flagged from the beginning of this
campaign that the opt-in method would have a huge impact on both the chapters'
and the overall membership numbers so I don't think this is a surprise to
anyone. <o:p></o:p></p>
<p>Further, in all communication that the SF Bay Area Chapter sent out to its
members on this - and we sent a lot - we noted that their memberships would be
cancelled if they did not opt in as this is was the message that the chapters
were receiving from ISOC. If their accounts are now only to be suspended, we
probably should have been communicating this to everybody from the outset. <o:p></o:p></p>
<p>Is ISOC now considering <b>not</b> cancelling the memberships of those who
didn't opt in? <o:p></o:p></p>
<p>What should the Chapters do about the (in our case) thousand-ish people
sitting in our database that we are not contacting anymore because we told them
their membership would be cancelled after 25 May? <o:p></o:p></p>
<p> <o:p></o:p></p>
<p><b><i>2. 133 Chapter Officers not opted in </i></b> <o:p></o:p></p>
<p style='margin-bottom:12.0pt'>This is quite a large number. As I believe that
being a member of ISOC is a requirement for being a Chapter Officer (and
theoretically your membership will be cancelled if you don't opt in and
therefore you will no longer be able to serve as an officer), how will this be
handled? <o:p></o:p></p>
<p><b><br>
3. New AMS project/Membernova </b><o:p></o:p></p>
<p>Can you give more details about this? <o:p></o:p></p>
<p> <o:p></o:p></p>
<p>Many thanks, <o:p></o:p></p>
<p>Susannah <o:p></o:p></p>
<p style='margin-bottom:12.0pt'>Susannah Gray<br>
President <br>
San Francisco Bay Area Internet Society Chapter<br>
<a href="http://www.sfbayisoc.org" target="_blank">www.sfbayisoc.org</a><o:p></o:p></p>
<p> <o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span
style='font-size:11.0pt'> </span><o:p></o:p></p>
<div>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span
style='font-size:11.0pt'>On 16/07/2018 12:41, Todd M. Tolbert wrote:</span><o:p></o:p></p>
</div>
<blockquote style='margin-top:5.0pt;margin-bottom:5.0pt'>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span
style='font-size:11.0pt'>Dear Delegates, </span><o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span
style='font-size:11.0pt'> </span><o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span
style='font-size:11.0pt;color:black'>As promised last year, please find
attached a data filled report on the results of our opt-in campaign. As a small
reminder, we undertook this activity not only to start our GDPR compliance
process, but to also touch up compliance in email opt-in and be prepared for
our AMS migration this year. The staff has worked on this project for
almost a year now and I believe we’ve done everything we could to get these
numbers to be as high as they are.</span><o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span
style='font-size:11.0pt;color:black'> </span><o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span
style='font-size:11.0pt;color:black'>There is a bit more work to do and I’ve
outlined some proposed steps for staff to follow going forward. We have yet to
decide when we would disposition any records that have not opted in, so there
is still opportunity to get folks to opt-in. All mechanisms are still in place
to allow opt-in. </span><o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span
style='font-size:11.0pt;color:black'> </span><o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span
style='font-size:11.0pt;color:black'>Thank you,</span><o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span
style='font-size:11.0pt;color:black'>Todd</span><o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span
style='font-size:11.0pt'> </span><o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span
style='font-size:11.0pt'> </span><o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span
style='font-size:11.0pt;font-family:"-webkit-standard","serif";color:black'>——</span><o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span
style='font-size:11.0pt;font-family:"-webkit-standard","serif";color:black'>Todd
M. Tolbert</span><o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span
style='font-size:11.0pt;font-family:"-webkit-standard","serif";color:black'>Chief
Administrative Officer</span><o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span
style='font-size:11.0pt;font-family:"-webkit-standard","serif";color:black'>Internet
Society</span><o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'> <o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;margin-bottom:12.0pt'><span
style='font-size:11.0pt'><br>
<br>
</span><o:p></o:p></p>
<pre>_______________________________________________<o:p></o:p></pre><pre>As an Internet Society Chapter Officer you are automatically subscribed<o:p></o:p></pre><pre>to this list, which is regularly synchronized with the Internet Society<o:p></o:p></pre><pre>Chapter Portal (AMS): <a
href="https://portal.isoc.org" target="_blank">https://portal.isoc.org</a><o:p></o:p></pre></blockquote>
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<p class=MsoNormal style='margin-bottom:12.0pt'><br>
_______________________________________________<br>
As an Internet Society Chapter Officer you are automatically subscribed<br>
to this list, which is regularly synchronized with the Internet Society<br>
Chapter Portal (AMS): <a href="https://portal.isoc.org" target="_blank">https://portal.isoc.org</a><o:p></o:p></p>
</div>
<p class=MsoNormal><o:p> </o:p></p>
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<p class=MsoNormal style='margin-bottom:12.0pt'><br>
_______________________________________________<br>
As an Internet Society Chapter Officer you are automatically subscribed<br>
to this list, which is regularly synchronized with the Internet Society<br>
Chapter Portal (AMS): <a href="https://portal.isoc.org" target="_blank">https://portal.isoc.org</a><o:p></o:p></p>
</div>
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<p class=MsoNormal><o:p> </o:p></p>
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<p class=MsoNormal>-- <o:p></o:p></p>
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<p class=MsoNormal><a href="mailto:brandt.dainow@gmail.com" target="_blank">brandt.dainow@gmail.com</a><o:p></o:p></p>
</div>
</div>
<p class=MsoNormal>_______________________________________________<br>
As an Internet Society Chapter Officer you are automatically subscribed<br>
to this list, which is regularly synchronized with the Internet Society<br>
Chapter Portal (AMS): <a href="https://portal.isoc.org" target="_blank">https://portal.isoc.org</a><o:p></o:p></p>
</blockquote>
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