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<div class="moz-cite-prefix">Hi,<br>
<br>
We do the same in ISOC SI, with one difference, only selected
important messages are forwarded to the whole<br>
membership, as we had complains for mail overload.<br>
<br>
Regards,<br>
<br>
Borka<br>
<br>
Joly MacFie je 4.9.2017 ob 17:25 napisal:<br>
</div>
<blockquote
cite="mid:CAM9VJk2QGF=d-xiswbvckPU2jNoxFF5d90tzYvZOkqR9d+fDBg@mail.gmail.com"
type="cite">
<div dir="ltr">
<div class="gmail_default" style="font-size:small">Thanks, Todd
and staff, for your attention to this important detail.</div>
<div class="gmail_default" style="font-size:small"><br>
</div>
<div class="gmail_default" style="font-size:small">In the case
of ISOC-NY, we automatically take the emails of AMS Chapter
joiners and add them to our separate 'Announce' mailman (they
get an email confirming this). In fact, they are warned, if
they opt out that will be understood as an indication that
they no longer wish to be a member of the Chapter, and their
membership will be terminated.</div>
<div class="gmail_default" style="font-size:small"><br>
</div>
<div class="gmail_default" style="font-size:small">We also
maintain an offline back up .XLS of members.</div>
<div class="gmail_default" style="font-size:small"><br>
</div>
<div class="gmail_default" style="font-size:small">Looking
forward to the information sessions so that we may improve our
methodology.</div>
<div class="gmail_default" style="font-size:small"><br>
</div>
<div class="gmail_default" style="font-size:small">j</div>
</div>
<div class="gmail_extra"><br>
<div class="gmail_quote">On Mon, Sep 4, 2017 at 8:41 AM, Todd M.
Tolbert <span dir="ltr"><<a moz-do-not-send="true"
href="mailto:tolbert@isoc.org" target="_blank">tolbert@isoc.org</a>></span>
wrote:<br>
<blockquote class="gmail_quote" style="margin:0 0 0
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<div bgcolor="white" link="#0563C1" vlink="#954F72"
lang="EN-US">
<div class="m_9154756716412918822WordSection1">
<p class="MsoNormal"><span style="font-size:11.0pt">Good
Day Chapter Leaders, </span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">First
of all, apologies for the lengthy email, but the
topic requires a bit of background…</span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Over
the last nine months, a small focused team of ISOC
Staff and our General Counsel have been discussing
the need of ISOC to update our Privacy Policy. </span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">We
looked at it from the perspective of maintaining
personally identifiable information (PII) of our
members while balancing our commitment to privacy in
maintaining that data and adherence to numerous
privacy laws around the world.</span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">This
presented us with an opportunity to review our data
from the perspective of where we obtained it, and if
had we obtained consent (opt-in) to have and use
that data. </span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">We
found that in many unintentional ways we were not
living by the standards we advocate for, and we were
most likely not going to meet the requirements of
the EU GDPR and other laws in other countries around
the world. </span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">The
main issues are: </span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">1) Our
Privacy Policy had been out of date for some time
and does not include up-to-date, best-of-breed
standards that need to be met for legal and advocacy
reasons.</span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">2)
We had not received an implicit opt-in to send email
to many individuals in our database.</span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">3)
We have never asked for an implicit opt-in to hold
and utilize PII.</span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">4)
Where we had input non-member data for individuals,
we have not been tenacious about recording where the
data came from (business cards from meeting at
events, etc). </span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">5)
We found that our methodology for opting OUT of
emails or cancelling membership and removing PII
would not pass any current legal review, including
CAN-SPAM, CASL and the new GDPR (US Antispam Law,
Canadian Anti-Spam Law and European Commission
General Data Privacy Regulations).</span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">We
have completed a re-write of our Privacy Policy to
meet or exceed many privacy laws and have published
that statement of policy on 18 August. To facilitate
this new policy, we rewrote some areas of the
Membership Management Portal and the Email
Preference Center and will be rolling those out as
soon as possible.</span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Why
is this important for ISOC? </span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">•
Legal compliance - GDPR and likely other laws around
the world will require this at some point in the
very near future.</span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">•
Meeting our Ethical Data handling responsibilities
as an organizational citizen on the Internet</span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">•
Laying the ground work and asking permissions to
collect more data about our relationships with
members of all types so that we can better service
the needs of the community.</span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">And
while not mission based, this work also gives us the
opportunity for cleaning up our database in
preparation for a new Association Management System
(AMS) in 2018.</span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">The
final step for ISOC is to follow GDPR standard by
asking all members to opt-in for email communication
and opt-in to allowing ISOC to maintain PII in our
systems. The notification will start with the
roll-out of our new Membership Management Portal
which <u>will happen in the next seven days</u>.
The first time a member logs in to an ISOC web
property (Connect, Inforum, Email Preference Center
or the Membership Management Portal) we will ask for
this opt-in. After InterCommunity 2017, we will
start an active email campaign to request this
re-opt-in to all member email addresses in our
database.</span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">At
that time, we would like to hold some information
sessions with the chapters on the next steps with
regards to the opt-in process. At this point we
wanted you to be aware of the newly published
Privacy Policy and the capabilities that will be
available to all current members, new members and
non-members in our database.</span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Thank
you very much,</span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Todd<span
class="HOEnZb"></span></span></p>
<span class="HOEnZb"><font color="#888888">
<p class="MsoNormal"><span style="font-size:11.0pt"> </span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span></p>
<p class="MsoNormal"><span
style="font-family:"Times New
Roman",serif">-- </span></p>
<p class="MsoNormal"><span
style="font-family:"Times New
Roman",serif">Todd M. Tolbert<br>
Chief Administrative Officer<br>
Internet Society</span></p>
<p class="MsoNormal"><span
style="font-family:"Times New
Roman",serif">1775 Wiehle Avenue, Suite 201</span></p>
<p class="MsoNormal"><span
style="font-family:"Times New
Roman",serif">Reston, VA 20190</span></p>
<p class="MsoNormal"><span
style="font-family:"Times New
Roman",serif">E: <a moz-do-not-send="true"
href="mailto:tolbert@isoc.org" target="_blank">tolbert@isoc.org</a><br>
</span><a moz-do-not-send="true"
href="https://isoc.zoom.us/" target="_blank"><span
style="font-family:"Times New
Roman",serif">Zoom.us</span></a><span
style="font-family:"Times New
Roman",serif">: <a moz-do-not-send="true"
href="mailto:tolbert@isoc.org" target="_blank">tolbert@isoc.org</a></span></p>
<p class="MsoNormal"> </p>
</font></span></div>
</div>
<br>
______________________________<wbr>_________________<br>
As an Internet Society Chapter Officer you are automatically
subscribed<br>
to this list, which is regularly synchronized with the
Internet Society<br>
Chapter Portal (AMS): <a moz-do-not-send="true"
href="https://portal.isoc.org" rel="noreferrer"
target="_blank">https://portal.isoc.org</a><br>
</blockquote>
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<br clear="all">
<div><br>
</div>
-- <br>
<div class="gmail_signature" data-smartmail="gmail_signature">
<div dir="ltr">
<div>---------------------------------------------------------------<br>
<span>Joly MacFie <span title="Call with Google Voice">218
565 9365</span> <a class="moz-txt-link-freetext" href="Skype:punkcast">Skype:punkcast</a></span><br>
--------------------------------------------------------------<br>
-</div>
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<pre wrap="">_______________________________________________
As an Internet Society Chapter Officer you are automatically subscribed
to this list, which is regularly synchronized with the Internet Society
Chapter Portal (AMS): <a class="moz-txt-link-freetext" href="https://portal.isoc.org">https://portal.isoc.org</a></pre>
</blockquote>
<br>
<p><br>
</p>
<div class="moz-signature">-- <br>
Prof.dr.Borka Jerman-Blažič
Head, Laboratory for Open systems and Networks
Jožef Stefan Institute and
Faculty of Economics, Ljubljana University
Slovenia
tel. +386 1 477 3408
tel. +386 1 477 3756
mob. +386 41 678 410</div>
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