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    Dear all,<br>
    <br>
    in today's Chapter Advisory Council (ChAC) call, I presented a
    proposal relating to an IETF Registration fee support for Chapters.
    Given a lack of quorum at the meeting, it was decided that I share
    this proposal with the Chapter Advisory Council mailing list, as
    well as the Chapter Delegates mailing list, in order to collect
    feedback and/or support.<br>
    <br>
    The proposal is accessed on: <a class="moz-txt-link-freetext" href="https://app.box.com/notes/78272843285">https://app.box.com/notes/78272843285</a><br>
    <br>
    A copy of the proposal is available below for people who do not have
    a Box account access.<br>
    <br>
    Kindest regards,<br>
    <br>
    Olivier MJ Crépin-Leblond<br>
    Chair ISOC UK England<br>
    Member of Chapter Advisory Council Steering Committee for Europe<br>
    <br>
    <div id="documentTitleWrapper">
      <h1 id="documentTitle">IETF Registration fee support for Chapters</h1>
    </div>
    <div id="editor-content-editable" data-node-type="structure"
      spellcheck="true" class="content-container mozilla doesWrap"
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      <div data-node-type="line" id="magicdomid2" class="ace-line"><span
          class="author-253435313 b" style=""><b>Introduction</b></span><br
          class="author-253435313">
      </div>
      <div data-node-type="line" id="magicdomid3" class="ace-line"><span
          class="author-253435313" style=""> </span></div>
      <div data-node-type="line" id="magicdomid4" class="ace-line"><span
          class="author-253435313" style="">The Internet Engineering
          Task Force (IETF) meets regularly around the world to advance
          its mission to make the Internet work better. Whilst all
          working groups and meetings of the IETF are open, face to face
          meetings include a registration fee. These are non negligible.
          At present there is a reduced rate for students, but no
          reduction for </span><span class="author-253435313
          font-color-000000 font-size-medium" style="color: #000000;">Internet
          Society (ISOC) </span><span class="author-253435313" style="">Chapter
          members.</span></div>
      <div data-node-type="line" id="magicdomid5" class="ace-line"><span
          class="author-253435313" style=""> </span></div>
      <div data-node-type="line" id="magicdomid6" class="ace-line"><span
          class="author-253435313 b" style=""><b>Proposal</b></span><br
          class="author-253435313">
      </div>
      <div data-node-type="line" id="magicdomid7" class="ace-line"><span
          class="author-253435313" style=""> </span></div>
      <div data-node-type="line" id="magicdomid8" class="ace-line"><span
          class="author-253435313" style="">To provide the ability for
          one person per Chapter to attend an IETF meeting taking place
          in the region of the Chapter, on a registration cost-free
          basis. The traveller would still be responsible for their
          travel and accommodation, but would not be expected to pay the
          IETF fee. Traveller eligibility would require not being
          associated with any company already taking part in the IETF.</span></div>
      <div data-node-type="line" id="magicdomid9" class="ace-line"><span
          class="author-253435313" style=""> </span></div>
      <div data-node-type="line" id="magicdomid10" class="ace-line"><span
          class="author-253435313" style="">In return, the Chapter
          member attending the IETF should write 3 blog posts about
          their experience at the IETF. They should also relate their
          experience back to their Chapter either by email or </span><span
          class="author-253435313 font-color-000000 font-size-medium"
          style="color: #000000;">(preferably) </span><span
          class="author-253435313" style="">by running a local Seminar
          or Webinar. Recording of the Seminar/Webinar for ISOC's video
          library would be a plus.</span></div>
      <div data-node-type="line" id="magicdomid11" class="ace-line"><span
          class="author-253435313" style=""> </span></div>
      <div data-node-type="line" id="magicdomid12" class="ace-line"><span
          class="author-253435313" style="">A Chapter would also need to
          show an open selection process taking place, including the
          declaration of why their chosen traveller is the best
          candidate for the award. Each chapter would have </span><span
          class="author-253435313 font-color-000000 font-size-medium"
          style="color: #000000;">the ability to propose </span><span
          class="author-253435313" style="">only one traveller for each
          IETF meeting taking place in their region.</span></div>
      <div data-node-type="line" id="magicdomid13" class="ace-line"><span
          class="author-253435313" style=""> </span></div>
      <div data-node-type="line" id="magicdomid14" class="ace-line"><span
          class="author-253435313 b" style=""><b>Why this would be
            interesting for the IETF</b></span><br
          class="author-253435313">
      </div>
      <div data-node-type="line" id="magicdomid15" class="ace-line"><span
          class="author-253435313" style=""> </span></div>
      <div data-node-type="line" id="magicdomid16" class="ace-line"><span
          class="author-253435313" style="">The nature of participants
          at IETF meetings has recently had an increase in commercial
          participants at the expense of academic or independent
          participants. This programme would be helpful to the IETF in
          promoting participation at the IETF for non-commercial
          participants.</span></div>
      <div data-node-type="line" id="magicdomid17" class="ace-line"><span
          class="author-253435313" style=""> </span></div>
      <div data-node-type="line" id="magicdomid18" class="ace-line"><span
          class="author-253435313 b" style=""><b>Why this would be
            interesting for the Internet Society</b></span><br
          class="author-253435313">
      </div>
      <div data-node-type="line" id="magicdomid19" class="ace-line"><span
          class="author-253435313" style=""> </span></div>
      <div data-node-type="line" id="magicdomid20" class="ace-line"><span
          class="author-253435313" style="">This programme would engage
          more ISOC Chapters into the IETF process. It would also
          provide the ability for those those participants from Chapters
          to relate back their experience to their Chapter, thus
          stimulating more interest in the IETF. It would also provide
          ISOC with promotional material </span></div>
      <div data-node-type="line" id="magicdomid21" class="ace-line"><span
          class="author-253435313" style=""> </span></div>
      <div data-node-type="line" id="magicdomid22" class="ace-line"><span
          class="author-253435313 b" style=""><b>Why this would be
            interesting for a Chapter</b></span><br
          class="author-253435313">
      </div>
      <div data-node-type="line" id="magicdomid23" class="ace-line"><span
          class="author-253435313" style=""> </span></div>
      <div data-node-type="line" id="magicdomid24" class="ace-line"><span
          class="author-253435313" style="">Engaging in this program
          provides a perk for a potential member. It also provide the
          Chapter with the ability to engage more members and to set-up
          a seminar/webinar with minimal resources, thus increasing the
          value proposition for all of their members.</span></div>
      <div data-node-type="line" id="magicdomid25" class="ace-line"><span
          class="author-253435313 font-color-000000 font-size-medium"
          style="color: #000000;">This proposal reinforces the Technical
          Community component of ISOC Chapters.</span><br
          class="author-253435313">
      </div>
      <div data-node-type="line" id="magicdomid26" class="ace-line"><span
          class="author-253435313" style=""> </span></div>
      <div data-node-type="line" id="magicdomid27" class="ace-line"><span
          class="author-253435313 b" style=""><b>Possible implementation</b></span><br
          class="author-253435313">
      </div>
      <div data-node-type="line" id="magicdomid28" class="ace-line"><span
          class="author-253435313" style=""> </span></div>
      <div data-node-type="line" id="magicdomid29" class="ace-line"><span
          class="author-253435313" style="">Initial discussions on the
          Chapter Advisory Council Steering Group identified two ways to
          implement the proposal:</span></div>
      <div data-node-type="line" id="magicdomid30" class="ace-line"><span
          class="author-253435313" style=""> </span></div>
      <div data-node-type="line" id="magicdomid31" class="ace-line"><span
          class="author-253435313" style="">1. Working with the IETF to
          create a new category of complimentary registration for
          participants from ISOC Chapters, per the above-designed
          requirements</span><span class="author-253435313
          font-color-000000 font-size-medium" style="color: #000000;">.
          This would require the agreement of the IETF. To-date no such
          category has been defined and such a process would be entirely
          out of the hands of ISOC and its Chapters.</span><br
          class="author-253435313">
      </div>
      <div data-node-type="line" id="magicdomid32" class="ace-line"><br
          class="author-253435313">
      </div>
      <div data-node-type="line" id="magicdomid33" class="ace-line"><span
          class="author-253435313 font-color-000000 font-size-medium"
          style="color: #000000;">or</span><br class="author-253435313">
      </div>
      <div data-node-type="line" id="magicdomid34" class="ace-line"><span
          class="author-253435313" style=""> </span></div>
      <div data-node-type="line" id="magicdomid35" class="ace-line"><span
          class="author-253435313 font-color-000000 font-size-medium"
          style="color: #000000;">2. Designing a budget item of $ 18,750
          ($750 x 25 people) for the ISOC Board of Trustees for the
          financing of a fund used to offer complimentary registration
          for participants from ISOC Chapters, per the above-designed
          requirements</span><span class="author-253435313
          font-size-medium" style="">.</span><br
          class="author-253435313">
      </div>
      <div data-node-type="line" id="magicdomid36" class="ace-line"><br
          class="author-253435313">
      </div>
      <div data-node-type="line" id="magicdomid37" class="ace-line"><span
          class="author-253435313 b font-color-000000 font-size-medium"
          style="color: #000000;"><b>Criteria for selection of a
            Candidate</b></span><br class="author-253435313">
      </div>
      <div data-node-type="line" id="magicdomid38" class="ace-line"><br
          class="author-253435313">
      </div>
      <div data-node-type="line" id="magicdomid39" class="ace-line">
        <ul class="list-bullet1">
          <li><span class="author-253435313" style="">Membership of a
              Chapter in good standing (not necessarily an</span><span
              class="author-253435313 font-color-000000
              font-size-medium" style="color: #000000;"> </span><span
              class="author-253435313" style="">officer of the chapter,
              the invitation is extended to the Chapter</span><span
              class="author-253435313 font-color-000000
              font-size-medium" style="color: #000000;"> </span><span
              class="author-253435313" style="">leadership but they can
              choose to send any member)</span></li>
        </ul>
      </div>
      <div data-node-type="line" id="magicdomid40" class="ace-line">
        <ul class="list-bullet1">
          <li><span class="author-253435313" style="">Adequate language
              skills in the meeting language (English)</span></li>
        </ul>
      </div>
      <div data-node-type="line" id="magicdomid41" class="ace-line">
        <ul class="list-bullet1">
          <li><span class="author-253435313" style="">Endorsement of the
              Chapter’s Board (we expect to get only one</span><span
              class="author-253435313 font-color-000000
              font-size-medium" style="color: #000000;"> </span><span
              class="author-253435313" style="">membership application
              per Chapter)</span></li>
        </ul>
      </div>
      <div data-node-type="line" id="magicdomid42" class="ace-line">
        <ul class="list-bullet1">
          <li><span class="author-253435313 font-color-000000
              font-size-medium" style="color: #000000;">Candidates
              should be knowledgeable about the IETF issues and be able
              to contribute to discussions. </span><br
              class="author-253435313">
          </li>
        </ul>
      </div>
      <div data-node-type="line" id="magicdomid43" class="ace-line">
        <ul class="list-bullet1">
          <li><span class="author-253435313 font-color-000000
              font-size-medium" style="color: #000000;">Proven
              involvement in one or more IETF Working Groups will be
              privileged. </span><br class="author-253435313">
          </li>
        </ul>
      </div>
      <div data-node-type="line" id="magicdomid44" class="ace-line">
        <ul class="list-bullet1">
          <li><span class="author-253435313 font-color-000000
              font-size-medium" style="color: #000000;">Candidates agree
              to write a short report about their trip, as well as
              prepare (a) Webinar(s) (see below)</span><br
              class="author-253435313">
          </li>
        </ul>
      </div>
      <div data-node-type="line" id="magicdomid45" class="ace-line"><br
          class="author-253435313">
      </div>
      <div data-node-type="line" id="magicdomid46" class="ace-line"><br
          class="author-253435313">
      </div>
      <div data-node-type="line" id="magicdomid47" class="ace-line"><span
          class="author-253435313 b font-color-000000 font-size-medium"
          style="color: #000000;"><b>Process by which a Candidate is
            selected</b></span><br class="author-253435313">
      </div>
      <div data-node-type="line" id="magicdomid48" class="ace-line"><br
          class="author-253435313">
      </div>
      <div data-node-type="line" id="magicdomid49" class="ace-line">
        <ul class="list-bullet1">
          <li><span class="author-253435313 font-color-000000
              font-size-medium" style="color: #000000;">IETF announces
              meeting in town X.</span><br class="author-253435313">
          </li>
        </ul>
      </div>
      <div data-node-type="line" id="magicdomid50" class="ace-line">
        <ul class="list-bullet1">
          <li><span class="author-253435313 font-color-000000
              font-size-medium" style="color: #000000;">Chapters in
              Region of town X send an announcement to invite
              Expressions of Interest (EoIs) from the country/region. An
              EoI should include a Curriculum Vitae of the applicant,
              plus a cover letter that explains the applicant's interest
              in the IETF and the IETF working groups that they have
              been following, and for how long they have been following
              these working groups. The applicant should also provide
              proof of involvement in these working groups by quoting
              their contributions (emails etc.) in the working group.</span><br
              class="author-253435313">
          </li>
        </ul>
      </div>
      <div data-node-type="line" id="magicdomid51" class="ace-line">
        <ul class="list-bullet1">
          <li><span class="author-253435313 font-color-000000
              font-size-medium" style="color: #000000;">ISOC Selection
              Committee (which could include IETF leadership) selects
              (number of candidates) from all of the applications
              received, to be sponsored for the IETF meeting. For the
              sake of simplicity, a sponsored candidate will be called a
              fellow, but the fellowship is limited to the waiving of
              the IETF fee. A fellow will be responsible for his/her
              travel and accommodation costs.</span><br
              class="author-253435313">
          </li>
        </ul>
      </div>
      <div data-node-type="line" id="magicdomid52" class="ace-line">
        <ul class="list-bullet1">
          <li><span class="author-253435313" style="">The number of
              fellowships is limited, so in case there are more</span><span
              class="author-253435313 font-color-000000
              font-size-medium" style="color: #000000;"> </span><span
              class="author-253435313" style="">applications than </span><span
              class="author-253435313 font-color-000000
              font-size-medium" style="color: #000000;">can be</span><span
              class="author-253435313" style=""> accommodate</span><span
              class="author-253435313 font-color-000000
              font-size-medium" style="color: #000000;">d, preference
              will be </span><span class="author-253435313" style="">give</span><span
              class="author-253435313 font-color-000000
              font-size-medium" style="color: #000000;">n</span><span
              class="author-253435313" style=""> to</span><span
              class="author-253435313 font-color-000000
              font-size-medium" style="color: #000000;"> f</span><span
              class="author-253435313" style="">ellows according to the
            </span><span class="author-253435313 font-color-000000
              font-size-medium" style="color: #000000;">C</span><span
              class="author-253435313" style="">hapter's level in the
              ISOC Chapter Evaluation.</span></li>
        </ul>
      </div>
      <div data-node-type="line" id="magicdomid53" class="ace-line">
        <ul class="list-bullet1">
          <li><span class="author-253435313 font-color-000000
              font-size-medium" style="color: #000000;">Fellowship
              paperwork is filled and signed. Logistics are worked out
              using the usual ISOC Procedures.</span><br
              class="author-253435313">
          </li>
        </ul>
      </div>
      <div data-node-type="line" id="magicdomid54" class="ace-line">
        <ul class="list-bullet1">
          <li><span class="author-253435313 font-color-000000
              font-size-medium" style="color: #000000;">Selected
              Candidate(s) engage in a Webinar explaining some of the
              activities that they will be following at the IETF
              meeting. Webinar is open to all ISOC Chapter members
              around the world.</span><br class="author-253435313">
          </li>
        </ul>
      </div>
      <div data-node-type="line" id="magicdomid55" class="ace-line">
        <ul class="list-bullet1">
          <li><span class="author-253435313 font-color-000000
              font-size-medium" style="color: #000000;">Selected
              Candidate(s) attend the meeting like a fully paid attendee
              of the IETF. As a Candidate is responsible for his/her
              travel and accommodation costs, minimum attendance
              requirement is two days since an already existing program
              allowing Chapter members to attend a single day of IETF
              using a one-day Guest Pass is already in place. Maximum
              attendance applies to the whole length of the IETF
              meeting.</span><br class="author-253435313">
          </li>
        </ul>
      </div>
      <div data-node-type="line" id="magicdomid56" class="ace-line">
        <ul class="list-bullet1">
          <li><span class="author-253435313 font-color-000000
              font-size-medium" style="color: #000000;">Selected
              Candidate(s) provide a short report about their trip, to
              be shared with their Region.</span><br
              class="author-253435313">
          </li>
        </ul>
      </div>
      <div data-node-type="line" id="magicdomid57" class="ace-line">
        <ul class="list-bullet1">
          <li><span class="author-253435313 font-color-000000
              font-size-medium" style="color: #000000;">Selected
              Candidate(s) engage in a Webinar explaining some of the
              activities that they have followed at the IETF meeting.
              Webinar is open to all ISOC Chapter members around the
              world.</span><br class="author-253435313">
          </li>
        </ul>
      </div>
      <div data-node-type="line" id="magicdomid58" class="ace-line"><br
          class="author-253435313">
      </div>
      <div data-node-type="line" id="magicdomid59" class="ace-line"><span
          class="author-253435313 b font-color-000000 font-size-medium"
          style="color: #000000;"><b>Potential extension of the program</b></span><br
          class="author-253435313">
      </div>
      <div data-node-type="line" id="magicdomid60" class="ace-line"><br
          class="author-253435313">
      </div>
      <div data-node-type="line" id="magicdomid61" class="ace-line"><span
          class="author-253435313 font-color-000000 font-size-medium"
          style="color: #000000;">This program is limited to the waiving
          of a the IETF fee. </span><br class="author-253435313">
      </div>
      <div data-node-type="line" id="magicdomid62" class="ace-line"><span
          class="author-253435313 font-color-000000 font-size-medium"
          style="color: #000000;">If successful, this programme could be
          extended to full fellowships to IETF Meetings which would
          include travel and hotel.</span><br class="author-253435313">
      </div>
      <div data-node-type="line" id="magicdomid63" class="ace-line"><br
          class="author-253435313">
      </div>
      <div data-node-type="line" id="magicdomid64" class="ace-line"><br
          class="">
      </div>
    </div>
    <br>
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