<div dir="ltr">Dear Olivier,<div><br></div><div>thanks for this proposal, which I find very interesting and constructive.</div><div><br></div><div>I suggest to add certain quantity of slots related with regions or chapters. That is to say, x fellowships for each region or chapter.</div><div><br></div><div>One of the challenges of the IETF is getting a more diverse participation, specially from develolping countries.</div><div><br></div><div>So this may help promoting participation from countries / regions / chapters that are not so much involved.</div><div><br></div><div>Best</div><div>Olga</div><div><br></div><div><br></div></div><div class="gmail_extra"><br><div class="gmail_quote">2017-03-07 22:01 GMT-03:00 Olivier MJ Crepin-Leblond <span dir="ltr"><<a href="mailto:ocl@gih.com" target="_blank">ocl@gih.com</a>></span>:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">
<div bgcolor="#FFFFFF" text="#000000">
Dear all,<br>
<br>
in today's Chapter Advisory Council (ChAC) call, I presented a
proposal relating to an IETF Registration fee support for Chapters.
Given a lack of quorum at the meeting, it was decided that I share
this proposal with the Chapter Advisory Council mailing list, as
well as the Chapter Delegates mailing list, in order to collect
feedback and/or support.<br>
<br>
The proposal is accessed on: <a class="m_35056586695648615moz-txt-link-freetext" href="https://app.box.com/notes/78272843285" target="_blank">https://app.box.com/notes/<wbr>78272843285</a><br>
<br>
A copy of the proposal is available below for people who do not have
a Box account access.<br>
<br>
Kindest regards,<br>
<br>
Olivier MJ Crépin-Leblond<br>
Chair ISOC UK England<br>
Member of Chapter Advisory Council Steering Committee for Europe<br>
<br>
<div id="m_35056586695648615documentTitleWrapper">
<h1 id="m_35056586695648615documentTitle">IETF Registration fee support for Chapters</h1>
</div>
<div id="m_35056586695648615editor-content-editable" class="m_35056586695648615content-container m_35056586695648615mozilla m_35056586695648615doesWrap">
<div id="m_35056586695648615magicdomid2" class="m_35056586695648615ace-line"><span class="m_35056586695648615author-253435313 m_35056586695648615b"><b>Introduction</b></span><br class="m_35056586695648615author-253435313">
</div>
<div id="m_35056586695648615magicdomid3" class="m_35056586695648615ace-line"><span class="m_35056586695648615author-253435313"> </span></div>
<div id="m_35056586695648615magicdomid4" class="m_35056586695648615ace-line"><span class="m_35056586695648615author-253435313">The Internet Engineering
Task Force (IETF) meets regularly around the world to advance
its mission to make the Internet work better. Whilst all
working groups and meetings of the IETF are open, face to face
meetings include a registration fee. These are non negligible.
At present there is a reduced rate for students, but no
reduction for </span><span class="m_35056586695648615author-253435313 m_35056586695648615font-color-000000 m_35056586695648615font-size-medium" style="color:#000000">Internet
Society (ISOC) </span><span class="m_35056586695648615author-253435313">Chapter
members.</span></div>
<div id="m_35056586695648615magicdomid5" class="m_35056586695648615ace-line"><span class="m_35056586695648615author-253435313"> </span></div>
<div id="m_35056586695648615magicdomid6" class="m_35056586695648615ace-line"><span class="m_35056586695648615author-253435313 m_35056586695648615b"><b>Proposal</b></span><br class="m_35056586695648615author-253435313">
</div>
<div id="m_35056586695648615magicdomid7" class="m_35056586695648615ace-line"><span class="m_35056586695648615author-253435313"> </span></div>
<div id="m_35056586695648615magicdomid8" class="m_35056586695648615ace-line"><span class="m_35056586695648615author-253435313">To provide the ability for
one person per Chapter to attend an IETF meeting taking place
in the region of the Chapter, on a registration cost-free
basis. The traveller would still be responsible for their
travel and accommodation, but would not be expected to pay the
IETF fee. Traveller eligibility would require not being
associated with any company already taking part in the IETF.</span></div>
<div id="m_35056586695648615magicdomid9" class="m_35056586695648615ace-line"><span class="m_35056586695648615author-253435313"> </span></div>
<div id="m_35056586695648615magicdomid10" class="m_35056586695648615ace-line"><span class="m_35056586695648615author-253435313">In return, the Chapter
member attending the IETF should write 3 blog posts about
their experience at the IETF. They should also relate their
experience back to their Chapter either by email or </span><span class="m_35056586695648615author-253435313 m_35056586695648615font-color-000000 m_35056586695648615font-size-medium" style="color:#000000">(preferably) </span><span class="m_35056586695648615author-253435313">by running a local Seminar
or Webinar. Recording of the Seminar/Webinar for ISOC's video
library would be a plus.</span></div>
<div id="m_35056586695648615magicdomid11" class="m_35056586695648615ace-line"><span class="m_35056586695648615author-253435313"> </span></div>
<div id="m_35056586695648615magicdomid12" class="m_35056586695648615ace-line"><span class="m_35056586695648615author-253435313">A Chapter would also need to
show an open selection process taking place, including the
declaration of why their chosen traveller is the best
candidate for the award. Each chapter would have </span><span class="m_35056586695648615author-253435313 m_35056586695648615font-color-000000 m_35056586695648615font-size-medium" style="color:#000000">the ability to propose </span><span class="m_35056586695648615author-253435313">only one traveller for each
IETF meeting taking place in their region.</span></div>
<div id="m_35056586695648615magicdomid13" class="m_35056586695648615ace-line"><span class="m_35056586695648615author-253435313"> </span></div>
<div id="m_35056586695648615magicdomid14" class="m_35056586695648615ace-line"><span class="m_35056586695648615author-253435313 m_35056586695648615b"><b>Why this would be
interesting for the IETF</b></span><br class="m_35056586695648615author-253435313">
</div>
<div id="m_35056586695648615magicdomid15" class="m_35056586695648615ace-line"><span class="m_35056586695648615author-253435313"> </span></div>
<div id="m_35056586695648615magicdomid16" class="m_35056586695648615ace-line"><span class="m_35056586695648615author-253435313">The nature of participants
at IETF meetings has recently had an increase in commercial
participants at the expense of academic or independent
participants. This programme would be helpful to the IETF in
promoting participation at the IETF for non-commercial
participants.</span></div>
<div id="m_35056586695648615magicdomid17" class="m_35056586695648615ace-line"><span class="m_35056586695648615author-253435313"> </span></div>
<div id="m_35056586695648615magicdomid18" class="m_35056586695648615ace-line"><span class="m_35056586695648615author-253435313 m_35056586695648615b"><b>Why this would be
interesting for the Internet Society</b></span><br class="m_35056586695648615author-253435313">
</div>
<div id="m_35056586695648615magicdomid19" class="m_35056586695648615ace-line"><span class="m_35056586695648615author-253435313"> </span></div>
<div id="m_35056586695648615magicdomid20" class="m_35056586695648615ace-line"><span class="m_35056586695648615author-253435313">This programme would engage
more ISOC Chapters into the IETF process. It would also
provide the ability for those those participants from Chapters
to relate back their experience to their Chapter, thus
stimulating more interest in the IETF. It would also provide
ISOC with promotional material </span></div>
<div id="m_35056586695648615magicdomid21" class="m_35056586695648615ace-line"><span class="m_35056586695648615author-253435313"> </span></div>
<div id="m_35056586695648615magicdomid22" class="m_35056586695648615ace-line"><span class="m_35056586695648615author-253435313 m_35056586695648615b"><b>Why this would be
interesting for a Chapter</b></span><br class="m_35056586695648615author-253435313">
</div>
<div id="m_35056586695648615magicdomid23" class="m_35056586695648615ace-line"><span class="m_35056586695648615author-253435313"> </span></div>
<div id="m_35056586695648615magicdomid24" class="m_35056586695648615ace-line"><span class="m_35056586695648615author-253435313">Engaging in this program
provides a perk for a potential member. It also provide the
Chapter with the ability to engage more members and to set-up
a seminar/webinar with minimal resources, thus increasing the
value proposition for all of their members.</span></div>
<div id="m_35056586695648615magicdomid25" class="m_35056586695648615ace-line"><span class="m_35056586695648615author-253435313 m_35056586695648615font-color-000000 m_35056586695648615font-size-medium" style="color:#000000">This proposal reinforces the Technical
Community component of ISOC Chapters.</span><br class="m_35056586695648615author-253435313">
</div>
<div id="m_35056586695648615magicdomid26" class="m_35056586695648615ace-line"><span class="m_35056586695648615author-253435313"> </span></div>
<div id="m_35056586695648615magicdomid27" class="m_35056586695648615ace-line"><span class="m_35056586695648615author-253435313 m_35056586695648615b"><b>Possible implementation</b></span><br class="m_35056586695648615author-253435313">
</div>
<div id="m_35056586695648615magicdomid28" class="m_35056586695648615ace-line"><span class="m_35056586695648615author-253435313"> </span></div>
<div id="m_35056586695648615magicdomid29" class="m_35056586695648615ace-line"><span class="m_35056586695648615author-253435313">Initial discussions on the
Chapter Advisory Council Steering Group identified two ways to
implement the proposal:</span></div>
<div id="m_35056586695648615magicdomid30" class="m_35056586695648615ace-line"><span class="m_35056586695648615author-253435313"> </span></div>
<div id="m_35056586695648615magicdomid31" class="m_35056586695648615ace-line"><span class="m_35056586695648615author-253435313">1. Working with the IETF to
create a new category of complimentary registration for
participants from ISOC Chapters, per the above-designed
requirements</span><span class="m_35056586695648615author-253435313 m_35056586695648615font-color-000000 m_35056586695648615font-size-medium" style="color:#000000">.
This would require the agreement of the IETF. To-date no such
category has been defined and such a process would be entirely
out of the hands of ISOC and its Chapters.</span><br class="m_35056586695648615author-253435313">
</div>
<div id="m_35056586695648615magicdomid32" class="m_35056586695648615ace-line"><br class="m_35056586695648615author-253435313">
</div>
<div id="m_35056586695648615magicdomid33" class="m_35056586695648615ace-line"><span class="m_35056586695648615author-253435313 m_35056586695648615font-color-000000 m_35056586695648615font-size-medium" style="color:#000000">or</span><br class="m_35056586695648615author-253435313">
</div>
<div id="m_35056586695648615magicdomid34" class="m_35056586695648615ace-line"><span class="m_35056586695648615author-253435313"> </span></div>
<div id="m_35056586695648615magicdomid35" class="m_35056586695648615ace-line"><span class="m_35056586695648615author-253435313 m_35056586695648615font-color-000000 m_35056586695648615font-size-medium" style="color:#000000">2. Designing a budget item of $ 18,750
($750 x 25 people) for the ISOC Board of Trustees for the
financing of a fund used to offer complimentary registration
for participants from ISOC Chapters, per the above-designed
requirements</span><span class="m_35056586695648615author-253435313 m_35056586695648615font-size-medium">.</span><br class="m_35056586695648615author-253435313">
</div>
<div id="m_35056586695648615magicdomid36" class="m_35056586695648615ace-line"><br class="m_35056586695648615author-253435313">
</div>
<div id="m_35056586695648615magicdomid37" class="m_35056586695648615ace-line"><span class="m_35056586695648615author-253435313 m_35056586695648615b m_35056586695648615font-color-000000 m_35056586695648615font-size-medium" style="color:#000000"><b>Criteria for selection of a
Candidate</b></span><br class="m_35056586695648615author-253435313">
</div>
<div id="m_35056586695648615magicdomid38" class="m_35056586695648615ace-line"><br class="m_35056586695648615author-253435313">
</div>
<div id="m_35056586695648615magicdomid39" class="m_35056586695648615ace-line">
<ul class="m_35056586695648615list-bullet1">
<li><span class="m_35056586695648615author-253435313">Membership of a
Chapter in good standing (not necessarily an</span><span class="m_35056586695648615author-253435313 m_35056586695648615font-color-000000 m_35056586695648615font-size-medium" style="color:#000000"> </span><span class="m_35056586695648615author-253435313">officer of the chapter,
the invitation is extended to the Chapter</span><span class="m_35056586695648615author-253435313 m_35056586695648615font-color-000000 m_35056586695648615font-size-medium" style="color:#000000"> </span><span class="m_35056586695648615author-253435313">leadership but they can
choose to send any member)</span></li>
</ul>
</div>
<div id="m_35056586695648615magicdomid40" class="m_35056586695648615ace-line">
<ul class="m_35056586695648615list-bullet1">
<li><span class="m_35056586695648615author-253435313">Adequate language
skills in the meeting language (English)</span></li>
</ul>
</div>
<div id="m_35056586695648615magicdomid41" class="m_35056586695648615ace-line">
<ul class="m_35056586695648615list-bullet1">
<li><span class="m_35056586695648615author-253435313">Endorsement of the
Chapter’s Board (we expect to get only one</span><span class="m_35056586695648615author-253435313 m_35056586695648615font-color-000000 m_35056586695648615font-size-medium" style="color:#000000"> </span><span class="m_35056586695648615author-253435313">membership application
per Chapter)</span></li>
</ul>
</div>
<div id="m_35056586695648615magicdomid42" class="m_35056586695648615ace-line">
<ul class="m_35056586695648615list-bullet1">
<li><span class="m_35056586695648615author-253435313 m_35056586695648615font-color-000000 m_35056586695648615font-size-medium" style="color:#000000">Candidates
should be knowledgeable about the IETF issues and be able
to contribute to discussions. </span><br class="m_35056586695648615author-253435313">
</li>
</ul>
</div>
<div id="m_35056586695648615magicdomid43" class="m_35056586695648615ace-line">
<ul class="m_35056586695648615list-bullet1">
<li><span class="m_35056586695648615author-253435313 m_35056586695648615font-color-000000 m_35056586695648615font-size-medium" style="color:#000000">Proven
involvement in one or more IETF Working Groups will be
privileged. </span><br class="m_35056586695648615author-253435313">
</li>
</ul>
</div>
<div id="m_35056586695648615magicdomid44" class="m_35056586695648615ace-line">
<ul class="m_35056586695648615list-bullet1">
<li><span class="m_35056586695648615author-253435313 m_35056586695648615font-color-000000 m_35056586695648615font-size-medium" style="color:#000000">Candidates agree
to write a short report about their trip, as well as
prepare (a) Webinar(s) (see below)</span><br class="m_35056586695648615author-253435313">
</li>
</ul>
</div>
<div id="m_35056586695648615magicdomid45" class="m_35056586695648615ace-line"><br class="m_35056586695648615author-253435313">
</div>
<div id="m_35056586695648615magicdomid46" class="m_35056586695648615ace-line"><br class="m_35056586695648615author-253435313">
</div>
<div id="m_35056586695648615magicdomid47" class="m_35056586695648615ace-line"><span class="m_35056586695648615author-253435313 m_35056586695648615b m_35056586695648615font-color-000000 m_35056586695648615font-size-medium" style="color:#000000"><b>Process by which a Candidate is
selected</b></span><br class="m_35056586695648615author-253435313">
</div>
<div id="m_35056586695648615magicdomid48" class="m_35056586695648615ace-line"><br class="m_35056586695648615author-253435313">
</div>
<div id="m_35056586695648615magicdomid49" class="m_35056586695648615ace-line">
<ul class="m_35056586695648615list-bullet1">
<li><span class="m_35056586695648615author-253435313 m_35056586695648615font-color-000000 m_35056586695648615font-size-medium" style="color:#000000">IETF announces
meeting in town X.</span><br class="m_35056586695648615author-253435313">
</li>
</ul>
</div>
<div id="m_35056586695648615magicdomid50" class="m_35056586695648615ace-line">
<ul class="m_35056586695648615list-bullet1">
<li><span class="m_35056586695648615author-253435313 m_35056586695648615font-color-000000 m_35056586695648615font-size-medium" style="color:#000000">Chapters in
Region of town X send an announcement to invite
Expressions of Interest (EoIs) from the country/region. An
EoI should include a Curriculum Vitae of the applicant,
plus a cover letter that explains the applicant's interest
in the IETF and the IETF working groups that they have
been following, and for how long they have been following
these working groups. The applicant should also provide
proof of involvement in these working groups by quoting
their contributions (emails etc.) in the working group.</span><br class="m_35056586695648615author-253435313">
</li>
</ul>
</div>
<div id="m_35056586695648615magicdomid51" class="m_35056586695648615ace-line">
<ul class="m_35056586695648615list-bullet1">
<li><span class="m_35056586695648615author-253435313 m_35056586695648615font-color-000000 m_35056586695648615font-size-medium" style="color:#000000">ISOC Selection
Committee (which could include IETF leadership) selects
(number of candidates) from all of the applications
received, to be sponsored for the IETF meeting. For the
sake of simplicity, a sponsored candidate will be called a
fellow, but the fellowship is limited to the waiving of
the IETF fee. A fellow will be responsible for his/her
travel and accommodation costs.</span><br class="m_35056586695648615author-253435313">
</li>
</ul>
</div>
<div id="m_35056586695648615magicdomid52" class="m_35056586695648615ace-line">
<ul class="m_35056586695648615list-bullet1">
<li><span class="m_35056586695648615author-253435313">The number of
fellowships is limited, so in case there are more</span><span class="m_35056586695648615author-253435313 m_35056586695648615font-color-000000 m_35056586695648615font-size-medium" style="color:#000000"> </span><span class="m_35056586695648615author-253435313">applications than </span><span class="m_35056586695648615author-253435313 m_35056586695648615font-color-000000 m_35056586695648615font-size-medium" style="color:#000000">can be</span><span class="m_35056586695648615author-253435313"> accommodate</span><span class="m_35056586695648615author-253435313 m_35056586695648615font-color-000000 m_35056586695648615font-size-medium" style="color:#000000">d, preference
will be </span><span class="m_35056586695648615author-253435313">give</span><span class="m_35056586695648615author-253435313 m_35056586695648615font-color-000000 m_35056586695648615font-size-medium" style="color:#000000">n</span><span class="m_35056586695648615author-253435313"> to</span><span class="m_35056586695648615author-253435313 m_35056586695648615font-color-000000 m_35056586695648615font-size-medium" style="color:#000000"> f</span><span class="m_35056586695648615author-253435313">ellows according to the
</span><span class="m_35056586695648615author-253435313 m_35056586695648615font-color-000000 m_35056586695648615font-size-medium" style="color:#000000">C</span><span class="m_35056586695648615author-253435313">hapter's level in the
ISOC Chapter Evaluation.</span></li>
</ul>
</div>
<div id="m_35056586695648615magicdomid53" class="m_35056586695648615ace-line">
<ul class="m_35056586695648615list-bullet1">
<li><span class="m_35056586695648615author-253435313 m_35056586695648615font-color-000000 m_35056586695648615font-size-medium" style="color:#000000">Fellowship
paperwork is filled and signed. Logistics are worked out
using the usual ISOC Procedures.</span><br class="m_35056586695648615author-253435313">
</li>
</ul>
</div>
<div id="m_35056586695648615magicdomid54" class="m_35056586695648615ace-line">
<ul class="m_35056586695648615list-bullet1">
<li><span class="m_35056586695648615author-253435313 m_35056586695648615font-color-000000 m_35056586695648615font-size-medium" style="color:#000000">Selected
Candidate(s) engage in a Webinar explaining some of the
activities that they will be following at the IETF
meeting. Webinar is open to all ISOC Chapter members
around the world.</span><br class="m_35056586695648615author-253435313">
</li>
</ul>
</div>
<div id="m_35056586695648615magicdomid55" class="m_35056586695648615ace-line">
<ul class="m_35056586695648615list-bullet1">
<li><span class="m_35056586695648615author-253435313 m_35056586695648615font-color-000000 m_35056586695648615font-size-medium" style="color:#000000">Selected
Candidate(s) attend the meeting like a fully paid attendee
of the IETF. As a Candidate is responsible for his/her
travel and accommodation costs, minimum attendance
requirement is two days since an already existing program
allowing Chapter members to attend a single day of IETF
using a one-day Guest Pass is already in place. Maximum
attendance applies to the whole length of the IETF
meeting.</span><br class="m_35056586695648615author-253435313">
</li>
</ul>
</div>
<div id="m_35056586695648615magicdomid56" class="m_35056586695648615ace-line">
<ul class="m_35056586695648615list-bullet1">
<li><span class="m_35056586695648615author-253435313 m_35056586695648615font-color-000000 m_35056586695648615font-size-medium" style="color:#000000">Selected
Candidate(s) provide a short report about their trip, to
be shared with their Region.</span><br class="m_35056586695648615author-253435313">
</li>
</ul>
</div>
<div id="m_35056586695648615magicdomid57" class="m_35056586695648615ace-line">
<ul class="m_35056586695648615list-bullet1">
<li><span class="m_35056586695648615author-253435313 m_35056586695648615font-color-000000 m_35056586695648615font-size-medium" style="color:#000000">Selected
Candidate(s) engage in a Webinar explaining some of the
activities that they have followed at the IETF meeting.
Webinar is open to all ISOC Chapter members around the
world.</span><br class="m_35056586695648615author-253435313">
</li>
</ul>
</div>
<div id="m_35056586695648615magicdomid58" class="m_35056586695648615ace-line"><br class="m_35056586695648615author-253435313">
</div>
<div id="m_35056586695648615magicdomid59" class="m_35056586695648615ace-line"><span class="m_35056586695648615author-253435313 m_35056586695648615b m_35056586695648615font-color-000000 m_35056586695648615font-size-medium" style="color:#000000"><b>Potential extension of the program</b></span><br class="m_35056586695648615author-253435313">
</div>
<div id="m_35056586695648615magicdomid60" class="m_35056586695648615ace-line"><br class="m_35056586695648615author-253435313">
</div>
<div id="m_35056586695648615magicdomid61" class="m_35056586695648615ace-line"><span class="m_35056586695648615author-253435313 m_35056586695648615font-color-000000 m_35056586695648615font-size-medium" style="color:#000000">This program is limited to the waiving
of a the IETF fee. </span><br class="m_35056586695648615author-253435313">
</div>
<div id="m_35056586695648615magicdomid62" class="m_35056586695648615ace-line"><span class="m_35056586695648615author-253435313 m_35056586695648615font-color-000000 m_35056586695648615font-size-medium" style="color:#000000">If successful, this programme could be
extended to full fellowships to IETF Meetings which would
include travel and hotel.</span><br class="m_35056586695648615author-253435313">
</div>
<div id="m_35056586695648615magicdomid63" class="m_35056586695648615ace-line"><br class="m_35056586695648615author-253435313">
</div>
<div id="m_35056586695648615magicdomid64" class="m_35056586695648615ace-line"><br>
</div>
</div>
<br>
</div>
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