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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link=blue vlink=purple><div class=WordSection1><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>Dear Eduardo,<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><br>Thank you for spotting this.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>The recommendation in question was intended to apply to the situation where ISOC staff contacts national policy makers. I would propose to rephrase it as follows:<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>“When ISOC staff contacts national policy makers, they should review with the relevant chapters policy positions and alliances before<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>they are made, and inform the chapters of meetings with national policy<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>makers, unless time constraints do not permit it. We have active mailing<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>lists that can make it quick and easy.”<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>Best,<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>Richard<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><div style='border:none;border-left:solid blue 1.5pt;padding:0in 0in 0in 4.0pt'><div><div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in'><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> Chapter-delegates [mailto:chapter-delegates-bounces@elists.isoc.org] <b>On Behalf Of </b>Eduardo Diaz<br><b>Sent:</b> Monday, August 22, 2016 15:53<br><b>To:</b> Chapter Delegates<br><b>Subject:</b> Re: [Chapter-delegates] ChAC Decision Needed: Proposal for greater Chapter participation in developing position & policy briefs<o:p></o:p></span></p></div></div><p class=MsoNormal><o:p> </o:p></p><div><p class=MsoNormal>@All:<o:p></o:p></p><div><p class=MsoNormal><o:p> </o:p></p></div><div><p class=MsoNormal>I recommend to eliminate the word " relevant" in the first paragraph in the reccomendation to read as follows: <b><i>"Review with the chapters, policy..." . </i></b><o:p></o:p></p><div><p class=MsoNormal><o:p> </o:p></p></div><div><p class=MsoNormal>The word "relevant" implies that some chapters will be excluded from the discussion. <o:p></o:p></p><div><p class=MsoNormal><o:p> </o:p></p></div><div><p class=MsoNormal>The dictionary definition for this word is: <b>"<i>closely connected or appropriate to the matter at hand."</i></b><o:p></o:p></p></div><div><p class=MsoNormal><o:p> </o:p></p></div><p class=MsoNormal>-ed<o:p></o:p></p></div><div><p class=MsoNormal><o:p> </o:p></p><div><div><p class=MsoNormal>On Fri, Aug 19, 2016 at 3:12 PM avri doria <<a href="mailto:avri@acm.org">avri@acm.org</a>> wrote:<o:p></o:p></p></div><blockquote style='border:none;border-left:solid #CCCCCC 1.0pt;padding:0in 0in 0in 6.0pt;margin-left:4.8pt;margin-right:0in'><p class=MsoNormal>Dear ChAC delegates,<br><br>The ChAC Steering Committee has reviewed "A proposal for greater<br>involvement of Chapters in the position and policy brief development<br>process" (below & attached) and is submitting it to the Chapter Council<br>for approval.<br><br>Decisions by the ChAC are governed by the Rules & Procedure paragraph 6<br><br>> Substantive decisions, in particular regarding advice and<br>> recommendations, shall be made by the AC. Decisions may be made by<br>> electronic means (e.g. E-Mail, electronic voting systems, etc.) or<br>> during remote (audio/video conferencing) or physical meetings.<br>> Decisions shall normally be taken by consensus (meaning lack of formal<br>> opposition). If consensus cannot be achieved, then the Chair of the AC<br>> Steering Committee shall organize a vote. In case of voting, decisions<br>> shall be taken by a majority vote of the delegates to the AC. The<br>> quorum shall be nineteen (19) delegates. In case of tie, the matter<br>> will be resubmitted for discussion and a new vote. Votes will be<br>> secret. The tally of votes (for, against, abstain, did not vote) will<br>> be published. Abstentions will be counted towards determining the quorum.<br><br>At this point I would like to open discussion on this proposal for the<br>next week - until 8/27 1200 UTC. At that point I will initiate a<br>consensus call on the document, including any changes that may be<br>warranted as part of the discussion. This consensus call will also be<br>scheduled for 1 week. Should the document not meet with consensus, I<br>will then request that we continue discussion on it and will bring it to<br>a vote.<br><br>Thank you<br><br>Avri Doria<br><br>(for the ChAC SC)<br><br><br>-----<br><br>*A proposal for greater involvement of Chapters in the position and<br>policy brief development process*<br><br>*Background*<br><br>In the past, there have been occasions when ISOC staff met with national<br>policy makers without involving the national chapter in any way. Since<br>national chapters often have good relations with national officials, it<br>would be preferable if the chapters are also involved in meetings with<br>national officials. We propose a recommendation below to that effect.<br><br>At present, there does not seem to be a consistent practice within ISOC<br>regarding the role of the membership in the policy development<br>process and the preparation of background and position papers that ISOC<br>puts forward. Specifically, some policy papers are submitted to the<br>membership for comment, specifically the policy briefs, while others<br>papers, such as position papers, are not. In one case, the membership<br>was not informed of a specific submission. It appears to us that<br>systematic consultation with the membership can only improve the quality<br>of a policy, background paper, or position paper. The intent is not to<br>change ISOC's current decision-making process for such papers: staff<br>would remain fully responsible for the final version of the paper. The<br>intent is to allow staff to benefit systematically from the views of the<br>membership, and to decide whether or how to incorporate comments from<br>the membership. We propose a recommendation below to that effect.<br><br><br>*Recommendations*<br><br>Review with the relevant chapters, policy positions and alliances before<br>they are made, and inform them of meetings with national policy<br>makers, unless time constraints do not permit it. We have active mailing<br>lists that can make it quick and easy.<br><br>In general, policy, background and position papers, including policy<br>briefs should be submitted to the membership for comment prior to<br>publication, with the understanding that staff retains full ownership<br>for the final version. Staff can choose the most appropriate method to<br>consult the membership, for example by asking for volunteers to review<br>drafts, by posting a draft for comment to a mailing list, by convening a<br>virtual meeting to discuss the issues, etc.<br><br>Further, when papers are published and/or submitted to some entity<br>outside ISOC, the membership should be informed and a link to the paper<br>should be sent to the appropriate mailing list and to the Chapter<br>Delegate's mailing list just prior to the publication or submission.<br><br><br><br><br>---<br>This email has been checked for viruses by Avast antivirus software.<br><a href="https://www.avast.com/antivirus" target="_blank">https://www.avast.com/antivirus</a><br>_______________________________________________<br>As an Internet Society Chapter Officer you are automatically subscribed<br>to this list, which is regularly synchronized with the Internet Society<br>Chapter Portal (AMS): <a href="https://portal.isoc.org" target="_blank">https://portal.isoc.org</a><o:p></o:p></p></blockquote></div></div></div></div></div></div></body></html>